REG 07.40.02 - Reporting Misuse of State Property
Authority: Issued by the Chancellor. Changes or exceptions to administrative regulations issued by the Chancellor may only be made by the Chancellor.
History: First Issued: February 1, 1995. Last Revised: November 1, 2002.
Contact Info: Office of General Counsel (919-515-3071); Internal Audit Division (919-515-8862)
1.1 North Carolina G.S. 114-15.1 requires state employees who have information or evidence of misuse of state property to report such information or evidence to their immediate supervisor within three days. The supervisor must then report the matter to the head of their institutional agency who in turn must report the matter within 10 days to the director of the State Bureau of Investigation (SBI). Misuse of state property includes attempted arson, arson, damage of, theft from, or theft of, or embezzlement from, or embezzlement of, or misuse of, any state owned personal or real property.
1.2 University of North Carolina Guidelines on Reporting Misuse of State Property by State Employees appoints the Chancellor of each constituent institution to function as the institutional head.
1.3 By delegation of the Chancellor, the Vice Chancellor and General Counsel is delegated the function of reporting information or evidence of misuse of state property to the SBI.
1.4 To ensure consistent procedural response to the SBI, fairness to any NC State University employee suspected or accused of misuse of state property, and coordinated institutional response, these regulations address the procedures for reporting information or evidence of misuse of state property by NC State University employees.
2. REPORTING INFORMATION OR EVIDENCE OF MISUSE OF STATE PROPERTY
Any NC State University employee who receives information suggesting possible misuse of state property as defined above must report such information to their immediate supervisor within 3 days, unless the suspected misuse involves the immediate supervisor, in which case the matter must be reported directly to the University's Vice Chancellor and General Counsel. Any supervisor receiving such information must report the matter immediately to the Vice Chancellor and General Counsel. The Vice Chancellor and General Counsel will determine whether or not it is appropriate to notify the State Bureau of Investigation.
3. REPORT TO THE SBI AND UNIVERSITY INTERNAL REVIEW AND INVESTIGATION
3.1 If the Vice Chancellor and General Counsel determines that notification to the SBI is appropriate, the Vice Chancellor and General Counsel will send written notification to the SBI ("SBI Notification").
3.2 A copy of the SBI Notification will be sent by the General Counsel's office to NC State's Campus Police, NC State's Division of Internal Audit, the Vice Chancellor for Business and Finance and the Chancellor. In consultation with the Vice Chancellor and General Counsel, the Director of Campus Police and the Director of Internal Audit will determine the extent to which each office will be further involved and whether the Director of Campus Police or the Director of Internal Audit will request the assistance of the SBI or the State Auditor in reviewing or investigating the allegations.
3.3 If the allegations of misuse involve an identified department or employee, a copy of the SBI Notification will be sent to the appropriate Vice Chancellor to which the unit reports, and the Associate Vice Chancellor for Human Resources. The supervisor of the unit in which the suspected misuse is alleged to have occurred also may be notified, as appropriate. Each Vice Chancellor and unit supervisor will work with the General Counsel's Office, the Campus Police, the Director of Internal Audit and the Associate Vice Chancellor for Human Resources, as appropriate, to address resolution of personnel and other issues relating to the reported allegations.
3.4 The results of Campus Police and/or Internal Audit reviews and investigations will be reported to the Vice Chancellor and General Counsel by the Director of Campus Police and the Director of Internal Auditor, respectively. The Director of Internal Audit and the Director of Campus Police may make other reports to state or local government units as are otherwise necessary and appropriate for the performance of their respective unit responsibilities.