RUL 02.61.04 - Display, Distribution, and Solicitation Requests at the NCSU Libraries
Authority: Vice Provost and Director of Libraries
History: First Issued: October 19, 2007. Last Revised: January 30, 2013.
Contact Info: Director, Communications Strategy, NCSU Libraries (919-513-3425)
1. Purpose and Scope
NCSU REG07.25.12 - Solicitation and NCSU REG11.55.04 - Painting, Sidewalk Chalking and Use of Posters define the requirements for display or distribution of materials and for solicitation activities on campus. This rule outlines the application of these regulations at the D. H. Hill Library and the James B. Hunt Jr. Library. Branch libraries are subject to any rules covering the facilities in which they are located.
2. Designation of “limited public forum”
2.1 The NCSU Libraries' primary mission is to support the instructional, research, extension, and administrative needs of the faculty, students, and staff of North Carolina State University. Library facilities, collections, and services are also accessible to others whose information needs require these resources. The Libraries must maintain a high-quality study and research environment, protect the rights of users, and sustain the integrity of the collections. Activities associated with public speech, such as solicitation, assemblies, and public addresses, could be disruptive and inconsistent with the primary mission of the library. The interior of the D. H. Hill Library and the James B. Hunt Jr. Library are therefore not considered “public forum” areas as defined by NCSU REG07.25.12 - Solicitation and NCSU REG11.55.04 - Painting, Sidewalk Chalking and Use of Posters.
2.2 The only “limited public forum” area in the D. H. Hill Library is the vestibule between the two sets of doors at the main entrance facing the brickyard. There is no “limited public forum” area at the James B. Hunt Jr. Library.
3. Application of University Regulations
3.1 NCSU REG11.55.04 - Painting, Sidewalk Chalking and Use of Posters states that posters may be attached and displayed only on surfaces designed and designated for such purposes. Neither the interior area of the D.H. Hill Library nor the brick wall and glass surfaces of its vestibule has been designed or designated for the display of posters or materials other than informational signage related to library hours, operations, and programs.
3.2 Display and distribution of official NC State University publications and news and cultural periodicals is allowed in the D. H. Hill Library limited public forum area, with advance approval of Library Administration as provided in Section 4 below. The responsibility for providing and maintaining an appropriate display rack or stand to house the material lies with the party requesting the display or distribution.
3.3 Library personnel will remove all out-dated material from the area, in accordance with university regulations.
3.4 Library Administration may, at its discretion and in a viewpoint-neutral fashion, remove material other than the category of publications listed in Subsection 3.2, including material for which appropriate permission has not been secured.
4. Request Procedures: Display or Distribution of Materials
4.1 Groups or individuals wishing to display or distribute materials in the library's limited public forum area should direct requests to the Director, Communications Strategy, NCSU Libraries.
4.2 Library Administration will evaluate requests based on the following criteria:
4.2.1 affiliation with a university or a student group;
4.2.2 prior approval from Campus Activities, if appropriate or applicable; and
4.2.3 the time, place, and manner of the proposed display or distribution.
4.3 Library Administration may grant its permission for display or distribution subject to reasonable time, place, or manner limits.
4.4 Library Administration may deny permission for display or distribution if no space is available in the limited public forum area.
5. Request Procedures: Solicitation Activities
5.1 Solicitation activities are generally inconsistent with the use of the library (see NCSU RUL02.61.05 - Use of the NCSU Libraries).
5.2 Requests to conduct solicitation activities in the limited public forum area should follow the procedures outlined in Section 4 above.
5.3 Solicitation activities in the limited public forum area will be subject to reasonable time, place, or manner limits.