RUL 06.21.12 - Space and Equipment Cancellation Guidelines
Authority: Vice Chancellor for Extension and Engagement
History: First Issued: April 8, 2001. Last Revised: February 13, 2008.
McKimmon Conference and Training Center (MCTC) Website
Contact Info: Client Relations & Customer Service Manager (919-515-2277)
The McKimmon Conference and Training Center (MCTC) has cancellation guidelines for equipment and space that are contained in the Meeting Reservation and Confirmation Form.
The client/user group representative with confirmed space and/or equipment for a scheduled event must send a written cancellation to the Client Relations Office according to the following deadlines in order not to be assessed the basic rental fee:
2.1. One room (not to include dining area(s)), a 30-day advanced notice is required;
2.2. More than one room, but less than 6 rooms, (not to include dining area(s)), a 45-day advanced notice is required;
2.3. More than six rooms (not to include dining area(s)), a 90-day (3 months) advanced notice is required; and
2.4. Audio-visual equipment/technical support services, notice at least one full working day prior to the scheduled event is required.