REG 02.40.01 – Membership in the Graduate Faculty
Authority: Executive Vice Chancellor and Provost
History: First Issued: June 1, 2002. Last Revised: January 23, 2018.
Graduate Administrative Handbook 1.3
Graduate Faculty Nomination Form
Contact Info: Dean of the Graduate School (919-515-7956)
1. GRADUATE FACULTY
1.1 All full-time tenured and tenure-track faculty will be granted Graduate Faculty status based on a majority vote of the initial department’s graduate faculty at the time of hire. Emeritus faculty and those on phased retirement retain their Graduate Faculty status.
1.2 Full-time faculty in non-tenure tracks (e.g., clinical, extension, practicum, research, teaching, professor of practice, and federal contractual employees, such as USDA, DOI, U.S. Forest Service) may be granted Graduate Faculty status upon a majority vote of the graduate faculty in the department/program in which they are employed.
1.3 Members of the Graduate Faculty can fill graduate faculty responsibilities, such as chair a thesis or dissertation committee, in another department/program; however, their role must be approved by that department’s/program’s DGP.
1.4 Graduate faculty at another university who are in a joint department/program with one at NC State are considered graduate faculty at NC State.
1.5 If a chair of an advisory committee leaves NC State for another position, s/he may continue as chair for one more year. After that period, s/he can only co-chair with another member of the Graduate Faculty.
2. AFFILIATE GRADUATE FACULTY
2.1 All part-time non-tenure track faculty, paid or unpaid, who are expected to serve on master’s or doctoral advisory committees and/or teach graduate courses will be granted Affiliate Graduate Faculty status by departmental vote. Such faculty include those who are adjunct, visiting, and interinstitutional (Duke and UNC-Chapel Hill). Faculty at other universities or others seeking Affiliate Graduate Faculty status require a majority vote of approval by the graduate faculty in the department/program they are to be affiliated with.
3. EXTERNAL MEMBERS AND TECHNICAL CONSULTANTS
3.1 Affiliate Graduate Faculty status is not required for the participation of external members of committees and technical consultants (see the Graduate Handbook Section 3.2 Advisory Committees for definitions of and credentials required for these roles).
4.1 The responsibilities associated with membership in the Graduate Faculty include:
4.1.1 Teaching courses at the graduate level (i.e., courses at the 500-800 levels);
4.1.2 Participating as a chair, co-chair, or member of master’s and doctoral advisory committees;
4.1.3 Serving as Graduate School Representative when requested by the Graduate School
4.2. The roles associated with membership in the Graduate Affiliate Faculty include:
4.2.1. Teaching courses at the graduate level (i.e., courses at the 500-800 levels);
4.2.2 Participating as a member of advisory committees
5. REQUIREMENTS TO TEACH GRADUATE COURSES AT NC STATE
5.1 Graduate or Graduate Affiliate status is required to teach graduate-level courses.
6. APPLICATION FOR GRADUATE FACULTY AND AFFILIATE GRADUATE FACULTY STATUS
6.1 Because new tenured or tenure-track faculty become members of the graduate faculty at the time of hire, there is no separate application process for membership in the Graduate Faculty. To ensure that Graduate Faculty status is granted, the Graduate Faculty Nomination form must be submitted to the Graduate School for processing.
6.2 For non-tenure track faculty seeking affiliate graduate faculty status, the department head or DGP forwards the Graduate Nomination Form along with a current CV to the Graduate School. As part of that process, members of the Graduate Faculty of the appropriate department/program vote and those results must be included on the Affiliate Graduate Faculty Nomination Form.
7. REMOVAL OF GRADUATE FACULTY MEMBERS
7.1 Members of the Graduate Faculty of a specific department or program may initiate removal of a current Graduate Faculty members based on the failure to carry out the responsibilities (see Section 4) or for other good cause. The department must vote on this recommendation and consult with the College Dean, and, if it is decided that a person should be removed from the Graduate Faculty, the head or DGP (in the case of non-departmental programs) makes this recommendation in the form of a memo to the Dean of the Graduate School. The memo should include the vote of the members of the department’s/program’s Graduate Faculty. The Dean of the Graduate School is then authorized to remove the person from the Graduate Faculty.
7.2 If the member has Graduate Faculty status in more than one department/program, the status would be maintained unless all relevant entities voted to remove the member.