REG 04.05.03 – Electronic Security Management System (SMS)

Authority: Issued by the Vice Chancellor for Finance and Administration

History: First Issued: January 27, 2009. Last Revised: April 12, 2016.

Related Policies: 
NCSU RUL05.06.01 – Designated Emergency Phones (Blue Light Phones)
NCSU RUL05.06.02 – Burglar and Panic Alarms
NCSU RUL05.06.03 – Closed Circuit Television (CCTV)

Additional References: 
Facilities Division Construction Guidelines, Building Security 00712 09-26-2003 
Electronic Access Control
Emergency Notification Systems
Security Applications & Technologies Security Specifications

Contact Info: Assoc. Vice Chancellor, Environmental Health and Public Safety (919-515-4238)


1.  PURPOSE

1.1  To ensure that all aspects of campus-wide electronic security management systems are functional and compatible with existing standardized infrastructure, this regulation establishes general requirements for all University colleges, departments, and units relating to the purchase, installation, and operation of electronic security.

1.2  The purposes of electronic security is to deter crime,  and to serve as an investigative tool to assist the University Police in protecting the safety and property of the university community. Information obtained through any part of electronic security management will be used exclusively for safety, internal security, disciplinary, and law enforcement purposes.

1.3  This regulation standardizes the type of electronic security management systems to be used, and will ensure that the devices are:

1.3.1  Integrated with existing infrastructure and systems.

1.3.2  Installed in pre-approved locations and by approved system integrators.

1.3.3  Maintained and tested on a regular basis.

2.  ELECTRONIC SECURITY MANAGEMENT SYSTEMS

Electronic security management systems are electronic security devices that are used primarily for safety and security purposes and include, but are not limited to the following:

●          Electronic Access Control

●          Closed Circuit Television (CCTV)

●          Burglar and Panic Alarms

●          Designated Emergency Phones (Security Stanchions)

●          Emergency Notification Systems

3.  SCOPE

This regulation applies to all NC State colleges, departments, and units and their use of electronic security devices.  Exemptions from this regulation may be granted on a case-by-case basis and must be approved by the Associate Vice Chancellor for Environmental Health and Public Safety or his designee (Associate Vice Chancellor).

4.  AUTHORITY

The Associate Vice Chancellor has the responsibility to authorize and approve the use of all electronic security management systems being used for safety and security purposes at NC State, and to require the removal of inappropriate or inadequate systems if in the best interest of the university. The Division of Environmental Health and Safety (Division) shall establish rules for the purchase, installation and operation of specific types of electronic security management systems by NC State’s colleges, departments, and units.

5.  REQUIREMENTS

5.1  All NC State colleges, departments, and units using electronic security management systems are responsible for obtaining approval from the Associate Vice Chancellor prior to design or installation of any system.

5.2  NC State department or units that are primarily receipt supported are responsible for cost of the design, purchase, and installation of electronic security management systems required to meet the university’s Security Master Plan or design guidelines.

5.3  When an electronic security management system is required by University rules or regulations, or lab security rules, the Division’s Security Applications and Technologies Department will service and maintain the system.  A list of these systems can be obtained from the Security Applications and Technologies Department.

5.4 Maintenance of electronic security management systems is required.  NC State units that are primarily receipt supported are responsible for the cost of the system’s maintenance.  For systems not required by NC State’s security design guidelines or the university’s policies, regulations, or rules, maintenance will be paid by the college, department, or unit that requested the system’s installation.  Maintenance must be contracted through the Security Applications and Technologies Department, and an annual maintenance fee will be assessed at the beginning of each fiscal year.