RUL 05.67.703 – Department of Molecular and Structural Biochemistry Reappointment, Promotion and Tenure Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: November 15, 1999. Last Revised: October 22, 2004.

Related Policies:
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU RUL05.67.22 – College of Agriculture and Life Sciences Reappointment, Promotion and Tenure Standards and Procedures
NCSU RUL05.67.706 – College of Sciences Standards and Procedures for Reappointment, Promotion and Tenure
NCSU REG05.20.27 – Statements of Faculty Responsibilities

NCSU REG05.20.10- Evaluation of Teaching
NCSU REG05.20.20 – Reappointment, Promotion, and Tenure Dossier Format Requirements

Additional References:
Office of the Provost RPT Website

Contact Info:  Department Head, Molecular and Structural Biochemistry (919-515-5765)

1.  Introduction

The Department of Molecular & Structural Biochemistry is committed to the land-grant mission of excellence in teaching, research, and service.  The department seeks to enhance its state, regional, national and international prominence through (1) innovative individual and cooperative research programs to investigate fundamental areas of research of importance to the state, nation and world; (2) undergraduate and graduate education programs designed to provide students with the knowledge and experience to investigate and solve basic problems in biological research at the molecular level.

This document describes the standards and procedures for reappointment, tenure and promotion in the Department of Molecular & Structural Biochemistry.  The specific guidelines are congruent with NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure and NCSU RUL05.67.22 – College of Agriculture and Life Sciences Reappointment, Promotion and Tenure Standards and Procedures.

2. Areas of Faculty Responsibility

Faculty members are expected to be teacher/scholars. In Biochemistry, with 12-month appointments, the average distribution is 50:50 % (research:academic). A faculty member’s individual assignment is documented in their Statement of Faculty Responsibility.

3. General Standards

3.1. Teaching Performance Standards

The teaching effectiveness of faculty is assessed according to NCSU REG05.20.10- Evaluation of Teaching and  NCSU REG05.20.22 – Reporting Teaching Evaluations in RPT Review. Faculty who serve as advisors are evaluated as to their effectiveness in advising students.

Faculty with teaching as their primary responsibility are expected to make scholarly contributions.  These contributions can be such items as articles on teaching methods, laboratory methods and manuals, and computer based exercises. Development of courses and contributions to curriculum quality also are components of scholarly achievements.

3.2. Research Performance Standards

Faculty having research appointments are expected to publish in refereed journals. There is no specific number of publications required as this will depend upon the nature of the research and the percent of research appointment. A sustained publication record is expected.  Both quantity and quality are considered in the assessment of accomplishments.

A continuous record of securing research grant support from federal agencies and foundations is considered to be an essential indicator of research performance.

Other activities that are indicators of scholarly research accomplishments are publications of review articles, presentation of papers at national professional meetings, and symposiums, and invited seminars.  Attracting graduate students into a specific research program and success of graduate students are indications of the stature of an individual’s research program.  Research activities usually evaluated include seminars given, grants submitted and received, and publications in significant journals in biochemistry.

3.3. Service Performance Standards

3.3.1. Intramural (traditional departmental) – serve on College and University Committees.

3.3.2. Extramural (nontraditional and extramural) – participate in science education in the community, including under represented minorities, and other outreach activities.

3.3.3. Provide services on/for editorial boards & granting agency review panels

3.3.4. Participate in professional organizations.

3.3.5. Participate in international activities

4. Standards for Reappointment as Assistant Professor

The CALS Administration requires a statement of justification for reappointment of tenure-eligible faculty at any rank; e.g., it is not to be an automatic action.  Faculty will have demonstrated ability to conduct and manage a scholarly program in teaching and research with clear potential to achieve the standards required for promotion to Associate Professor with tenure.

5.  Standards for Promotion to Associate Professor with Tenure

Faculty should be in the second year of the second term of appointment.  He/she should have developed program(s) of work that are yielding demonstrably positive results and should be known and respected by local and national peers for their professional competence within the subject matter of the position responsibilities.

6. Standards for Promotion to Professor

Faculty should have been in rank at least five years, have a record of achievements that can be quantified and recognized by department faculty and external peers as being quality contributions to the discipline,  have demonstrated leadership in the areas of responsibility and by reason of these accomplishments be well-known to the CALS Administration as a leader in the department.

7. Procedures for Reappointment or Promotion

7.1. Committee

A tenure and promotion committee consisting of two members of the senior faculty (tenured Full Professors) will be constructed for each junior faculty member (Assistant and Associate).  A third voting member will be added to the committee of each faculty member, at promotion time, to insure expertise in the research area of the candidate(s). The charge to the committee is to assist the faculty member provide documentation that is of the best possible quality and accurately reflects their accomplishments.

7.2. External Evaluations Request

Names of potential external evaluators are solicited from the tenured Associate and Full Professors by the Department Head. The faculty member to be reviewed also recommends external evaluators.  The final list of external evaluators is selected at a meeting of tenured faculty and the Department Head.  Three external evaluators are selected from the faculty member’s list and three are selected from the list submitted by tenured faculty members.

The Department Head contacts each prospective external evaluator for their consent to participate in this process.  Once a positive confirmation is received, a letter of instruction, the dossier, and three to five samples of the faculty member’s publications are sent.  Upon receipt the external evaluation letters are added to the dossier.

7.3. Meeting of the Departmental Voting Faculty

All faculty are expected to be present at the DVF meeting. If a member cannot attend, an absentee ballot may be filed with the Department Head, preferably prior to the DVF meeting or by a date determined by the Department Head which allows the subsequent college deadline to be met.

The mentor of the faculty member traditionally presents the case to the DVF where the faculty member’s credentials are discussed.  Votes of the DVF to grant or deny promotion and tenure are submitted through secret ballots and counted jointly by the Department Head and a randomly selected member of the DVF.

7.4. Timetable

By first Monday of August, for mandatory cases, the faculty member is notified in writing by the Department Head that he/she is due for promotion and given NCSU REG05.20.20 – Reappointment, Promotion, and Tenure Dossier Format Requirements. The committee meets with the candidate.

By late August, for non-mandatory cases, faculty members seeking promotion from Assistant Professor to Associate Professor with Tenure or from Associate Professor with Tenure to Full Professor present their dossier along with a list of recommended external evaluators.

By September 10, documentation is prepared and requests for outside letters are made.

By October 20, the dossier, including external evaluations, is available to the committee and Departmental Voting Faculty (DVF).

By November 1, the committee meets to evaluate dossier.

Within five business days after the DVF meeting, the DVF assessment, typically written by the mentor, is added to the dossier.  Then the Department Head prepares his/her assessment and recommendation and adds these to the dossier and provides to the faculty member.  The candidate has five business days to respond to the written comments of the faculty and the Department Head before the dossier is forwarded to the Dean of the College of Agriculture and Life Sciences.