REG 02.05.04 - Withdrawal from the University

Authority: Provost and Executive Vice Chancellor

History: First Issued: 1966. Last Revised: April 1, 2014.

Related Policies: 
NCSU RUL02.66.02 - Registration Cancellation

Additional References: 
Refund of Tuition and Fees
Counseling Center Forms

Contact Info: Director of Counseling Center (919-515-2423)


1.  Student Obligations

1.1 Students who do not plan to attend the university for a term should ensure that their classes have been dropped prior to the start of the term in order to avoid financial and academic obligations for the term.  Graduate students should ensure that approval for a Leave of Absence has been granted by the Graduate School before dropping classes.

1.2. As of the first day of any fall, spring or summer term, students enrolled in classes are financially and academically committed to the university for those enrollments. (See Refund For Withdrawal). Students who wish to drop all courses for which they are enrolled after the first day of the term must withdraw from the University for the remainder of the term. Students considering withdrawal should consult their faculty adviser or departmental coordinator of advising before beginning the withdrawal process.

2. Undergraduate Term Withdrawal After the Official Enrollment (Census) Date

2.1 Undergraduate students are expected to complete all courses for which they are enrolled as of the census date. Therefore term withdrawals after census date will only be permitted for undergraduate students under the following conditions:

2.1.1. Certification by an appropriate medical professional of serious disruption in academic functioning for medical reasons. Such medical petitions are subject to review by a University physician and by the Counseling Center.

2.1.2. Certification by the Counseling Center of serious disruption in academic functioning because of an emotional or psychological problem or crisis.   The student must verify that (a) there has been a significant decrease in the student's usual level of psychological functioning and (b) that regaining that previous level of functioning will involve a process of sufficient academic disruption to make continuing as a student unreasonable. In this case a "hold" may often be placed on the student's readmission pending certification by the Counseling Center and/or independent psychologist/psychiatrist that the student has regained and can be expected to maintain that usual level of psychological competence.

2.1.3. Verification by the office of the student's college dean that a decision has been reached in accordance with that college's policies and procedures that a documented hardship of any kind which, responsibly handled, resulted in it being unreasonable to insist that the student continue. The hardship should normally have been reasonably unforeseeable.

2.2 Undergraduate students who withdraw from a term after census date will have their courses recorded on the transcript with a W grade in addition to a withdrawal notation.

3. Graduate Term Withdrawal After the Last Day of the Official Drop Period

3.1 After the last day of the official drop period a graduate student has become a partner in an implied contract with the University to continue until the end of the term. Therefore, withdrawals without academic penalty are granted by the university only under the conditions described above in section 2.1.

3.2 Graduate students who withdraw from a term after the last day to drop will have their courses recorded on the transcript with a W grade in addition to a withdrawal notation.

4. Initiating a Withdrawal

4.1. Degree students initiate the official withdrawal process with the Counseling Center. Parental approval to withdraw may be required for students who are under eighteen years of age.

4.2. Non-Degree Studies students may self-withdraw via the MyPack portal through the last day to drop for a term. After the last day to drop for the term, Non-Degree Studies students must submit a Late Withdrawal Request form to the Department of Registration and Records.

4.3. NC State students carrying course work at another campus under the interinstitutional arrangement must contact the Department of Registration and Records to initiate the paperwork necessary for removal from classes at the other institution.

4.4. Students pursuing graduate certificate programs may self-withdraw via the MyPack portal through the last day to drop for a term. After the last day to drop for the term, graduate certificate students must submit term withdrawal requests to the Graduate School.

5. Term Withdrawal

Except as noted above, students completing a term withdrawal will have a withdrawal notation indicated on their transcript but coursework and grades will not be shown for the withdrawn term.