REG 05.20.03 – Annual Reviews of Faculty Members

Authority: Executive Vice Chancellor and Provost

History: First Issued: April 1998. Last Revised: April 28, 2020.

Contact Info: Senior Vice Provost for Faculty and Academic Affairs (919-513-7741)

1. INDIVIDUAL REVIEWS

1.1 Individual reviews of all faculty–tenured, tenure-track, non-tenure track–are to be conducted annually. Faculty with contract lengths less than one year are not subject to this regulation. It is the responsibility of each department head or designee to review the performance of each faculty member and to keep the appropriate dean apprised of the status of the reviews.

2. PROCEDURES

2.1 The faculty member provides to the department head or designee the written statement of faculty responsibilities (or contract or other equivalent documentation – see NCSU REG 05.20.34 – Non-Tenure Track Faculty Ranks and Appointments), annual activity report (section 3 below), and in all cases where applicable, departmental teacher/course evaluations, results of any peer review of teaching, and other pertinent information.

2.2 The review of tenure-track faculty, i.e., not yet tenured, shall include direct consultation, including a meeting between the department head and the faculty member.

2.3 The department head may consult with the tenured faculty of the department and may seek such other advice as he or she deems appropriate in the conduct of the review.

2.4 The faculty member and department head shall discuss any changes in activities or relationships since the last annual review that could require a new or revised COI or NOI disclosure or conflict management plan.

2.5 The department head will provide a written summary of the review; the summary should indicate that a review of COI and NOI disclosures and conflict management plans, where applicable, was completed. The faculty member may provide a written response. The written summary and any response will become part of the personnel file.

2.6 In the review of jointly-appointed faculty, the head of the department of primary appointment will consult with the head(s) of the department(s) in which the faculty member is jointly appointed per NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure.

3. ANNUAL FACULTY ACTIVITY REPORTS

3.1 An annual activity report (or substitute – see NCSU REG05.20.34 – Non-Tenure Track Faculty Ranks and Appointments, section 7.4) is a required part of the annual review. Annual activity reports also assist faculty in providing information about accomplishments which can be used in describing accomplishments university wide.

3.2 All faculty members shall submit to their department head an annual activity report concerning their professional activities and achievements during the previous year. This report shall be included in each faculty member’s personnel file.

3.3 For this purpose each college or other academic administrative unit having faculty shall develop an appropriate annual activity report format, guidelines and submission dates subject to the approval of the department head and dean.

4. PROFESSIONAL DEVELOPMENT

Professional development plans are neither required nor considered in the evaluation of faculty performance; however, at the time of each annual review, the faculty member and department head should discuss the professional goals and aspirations of the faculty member and the relationship of these individual goals to plans for continuing development of the department and college and, where appropriate, to the goals of the university. The faculty member and department head may elect to formalize a professional development plan or related agreement to describe shared understandings around details such as activities, timelines, resource requirements and commitments, and/or expected outcomes. Such documentation may be particularly appropriate when professional development activities are directly related to expectations in the individual’s Statement of Faculty Responsibilities (e.g. training in online course development to support a quality transition to online teaching, per the SFR).