REG 11.55.02 - Outdoor Assemblies, Events, and Public Addresses

Authority: Provost and Executive Vice Chancellor

History: First Issued: October 1, 2002.  Last Revised: April 1, 2014.

Related Policies:
NCSU REG07.25.12 – Solicitation
NCSU REG11.55.01 – Production, Service, and Sale of Food
NCSU REG11.55.04 - Painting, Sidewalk Chalking and Use of Posters

Additional References:
Student Involvement (“SORC”)
SORC Registered Student Groups
SORC Permit Requests

Contact Info: Student Involvement (919-515-2797)


1.  INTRODUCTION

1.1  This regulation applies to all outdoor assemblies, events, and public addresses held at North Carolina State University (“NC State”), and governs all property on the University’s campuses or under the operating authority of the University.  The University’s campuses and certain facilities constitute a limited public forum.  Free speech is central to the academic mission.  The University encourages and supports open, vigorous, and civil debate across the full spectrum of society’s  issues as they present themselves to this community.  At the same time, limitations on activities on University property are necessary so that the University may fulfill its primary missions of teaching, research, and extension.  Permission to use a location or designated space on campus does not represent an endorsement or support by the University of the view’s expressed by the individual or group.

2.  DEFINITIONS

2.1  “Non-University Group(s)” means an individual or group of individuals, other than Student Groups, that are legally separate entities from the University, even though some of the members or participants may be University personnel, alumni, or students.

2.2  “Student Group” means a group that has been accepted Student Involvement as a "registered student group" under the rules of that office.  The rules and a list of currently registered groups are available at Student Involvement Registered Student Groups.

2.3  “University Group” means an administrative or academic unit within the University, staffed by University employees acting within the scope of their employment.

2.4  “University premises” means buildings or grounds owned, leased, operated, controlled or managed by NC State.

3.  PERMISSION TO HOLD OUTDOOR ASSEMBLIES, EVENTS, OR PUBLIC ADDRESSES

3.1  The University permits outdoor assemblies, events, and public addresses by University, Student, and Non-University groups on University premises subject to the provisions of sections 4 and 5 below.  Outdoor Assemblies, events, and public addresses must be approved by Student Involvement and, if applicable, the person responsible for the location where the activity is to be held.  Permission from Student Involvement will be granted, subject to reasonable time, place, or manner limits.  In addition, permission may be limited to events that are consistent with the University’s mission and purpose of the location.

3.2  Unless sponsored by the University, assemblies, events, and public addresses generally will not be allowed in areas that have not been designated for public speech.

4.  PROCEDURE TO HOLD OUTDOOR ASSEMBLIES, EVENTS OR PUBLIC ADDRESSES

4.1  Anyone who wishes to sponsor or organize an outdoor assembly, event, or public address on University premises must apply to Student Involvement for a permit.  Non-University groups are prohibited from holding outdoor assemblies, events, or public addresses except by invitation of or sponsorship by a University or Student Group.  Permit requests are to be submitted electronically.  Information on submitting request can be obtained from the Student Involvement website at http://ncsu.orgsync.com/sorc_forms.

4.2  The application for a permit must be received at least two (2) university business days (“notice requirement”) before the proposed time and date of the event.  Student Involvement will confer with University Police when appropriate, and the permit may be issued for a later time and date if extra time is needed to arrange for adequate security or because the proposed time conflicts with use by another group.  The University may waive the notice requirement for good cause shown.

4.3  In order to provide a safe and secure environment for the campus community and visitors, security will be provided for the event as necessary based on a security assessment by University Police.  The security assessment will consider objective criteria including:  the number of anticipated attendees; whether the proposed event involves an activity or structure that poses an inherent risk of injury or damage to university property; the location where the event is to be held, traffic control, whether the group intends to charge admission to the event, any prior incidents of injury or property damage during similar events at the University or other institutions, and the type of event.  If University Police determines that event security is required for the event the University, Student, or Non-University Group shall be responsible for paying all costs for the security personnel and for other security measures including, but not limited to, barricades, metal detectors and parking control measures, as specified by the University Police Chief or designee.

4.4  Student Involvement, at its discretion, may require that a University college, school or department (i.e., College of Textiles, College of Design, University Student Center, University Housing) agree to advise the group and oversee the event.  Such advisement might be required based on the anticipated size of the event or because there are security concerns.  If advisement is required, a University official and a student liaison from the sponsoring organization must be present at the event from start to finish.  They must make periodic checks with University Police prior to and during the event and must provide a mobile phone number in case they need to be contacted during the event.

4.5  All materials promoting the assembly, event, or public address must comply with NCSU REG11.55.04 - Painting, Sidewalk Chalking and Use of Posters and NCSU REG07.25.12 – Solicitation.  In addition, food offered for sale or given away in connection with the assembly, event, or public address must comply with all applicable health code standards, as well as NCSU REG11.55.01 – Production, Service, and Sale of Food.

4.6  All outdoor assemblies, events, and public addresses, including those in University Plaza, must be conducted without sound amplification equipment unless permission for amplification is obtained from Student Involvement, but must not disrupt academic, classroom or study space.  Indoor assemblies and public addresses may use appropriate amplification (i.e. microphone) with the permission of the administrator responsible for the facility.

4.7  Outdoor assemblies, events, and public addresses must be conducted so that campus pedestrians and automobile traffic are unimpeded and members of the University Community not participating in the event may proceed with their normal activities.  In addition, outdoor assemblies, events, and public addresses may not interfere with classes in session or other scheduled academic or educational programs.

4.8  Outdoor assemblies, events, and public addresses held on University premises must comply with all federal, state, and/or local laws.

5.  LOCATION APPROVAL FOR OUTDOOR ASSEMBLIES, EVENTS, OR PUBLIC ADDRESSES

Some campus facilities and locations require approval, in addition to Student Involvement’s approval, from a designated University official before an outdoor assembly, event, or public address can be held.  Student Involvement will maintain a listing of these facilities and locations, including the designated officials responsible for the locations, and coordinate the approval process.  Unless otherwise indicated below, all other outdoor campus reservations are approved by Student Involvement.

5.1  Fraternity Court Commons

Outdoor events sponsored by fraternities, sororities, and their governing councils may be held in the Fraternity Court Commons if approved by the Director of Greek Life.  Times for these events will follow guidelines set by the Director of Greek Life.

5.2  Residence Hall Areas

Outdoor events sponsored by residence hall councils or the Inter-Residence Council and registered student organizations may be held in residence hall areas if approved by the Associate Director of University Housing responsible for the campus area on which the event is to be held.  Time for such events will be determined by that Associate Director of University Housing.

5.3  Court of North Carolina, Yarbrough Court, and M.E. Gardner Arboretum

The "Court of North Carolina", "Yarbrough Court", and "M. E. Gardner Arboretum" may be used for outdoor activities if approved by Student Involvement, Assistant Vice Chancellor for Facilities Operations, and the University Landscape Architect in the Office of the University Architect.  No alcohol shall be distributed and the use of amplified sound in these three areas requires special approval from Student Involvement.

5.4 University Plaza (the Brickyard)

The University Plaza (the Brickyard) may be reserved for organized assemblies, events, and public addresses, but amplified sound is not allowed.  Rare exceptions to the ban of amplified sound will be made for events of community significance where communication to large group in a timely way makes amplification justified.  In such instances, the sponsoring group is responsible for negotiating appropriate compliance with Student Involvement.

5.5 Memorial Belltower

To preserve and enhance its historical status and significance at the university, the Belltower may only be reserved for those assemblies, events and public addresses related to military or distinguished public service, involve the commissioning of officers and honoring of NC State ROTC students, celebrate NC State’s proudest occasions or achievements, or those that have university wide appeal and further the university’s mission.   Such assemblies, events, and public addresses must be approved by Student Involvement and the Associate Vice Provost of Student Leadership and Engagement.

5.6  Parades and Demonstrations on Raleigh City Streets

In the event that a student organization is sponsoring an outdoor assembly or event such as a parade or demonstration on the city streets of Raleigh, a parade permit must be secured from the Chief of Police of the City of Raleigh.  Once a parade or demonstration permit is received from the City of Raleigh, the sponsoring organization must apply for an outdoor permit from the Student Involvement at least two (2) business days prior to the event, presenting the City of Raleigh permit as documentation of approval form the City of Raleigh.

6.  DAYS AND TIMES OUTDOOR ASSEMBLIES, EVENTS, AND PUBLIC ADDRESSES MAY USE AMPLIFIED SOUND

6.1  Outdoor events with amplified sound may be held on the days and times listed below as approved by the appropriate University official.  Participants must strictly adhere to these times and any amplified sound guidelines as provided by Student Involvement.

6.2  Wolf Plaza and Harris Field

6.2.1  Reservations for Wolf Plaza and Harris Field and other outdoor venues where amplified sound will be used must be received at least five (5) business days prior to the event.  In addition, if amplified sound is approved, speakers must not be directed down the Free Expression tunnel towards Dabney and Cox halls or any other classroom location.

6.2.2  Generally, Wolf Plaza and Harris Field may be reserved for outdoor events with amplified sound during the following times:

Monday – Thursday* 12:00 pm – 7:00 pm

Friday – Saturday 12:00 pm -10 pm

Sunday – 12:00 pm -7:00 pm

*Locations are not available when the day falls before major common exams.

6.2.3  For complete guidelines and to obtain a permit, contact the Student Involvement, 919-515-2797.

7.  TERMINATION OF ASSEMBLY, EVENT, OR PUBLIC ADDRESS

7.1  The University reserves the right to terminate any assembly, event, or public address that fails to comply with the terms of approval, university policies or federal, state, or local law.

7.2  If a decision is made to terminate the assembly, event, or public address, the liaison from the sponsoring organization is responsible for making sure that any amplification stops, an announcement is made asking the crowd to disperse, or other action is taken to end the event.