REG 02.20.14 – Test and Examinations

Authority: Provost and Executive Vice Chancellor

History: First Issued: 1983. Last Revised: May 4, 2011.

Contact Info: Department Registration and Records (919-515-2572)


Regularly scheduled evening classes have precedence over specially scheduled common night tests.  Departments giving common night tests are responsible for providing makeup opportunities for students who have conflicts with their regularly scheduled classes and other officially-scheduled University activities.  The Department of Registration and Records will publish the schedule for common night tests for the following semester, and instructors in courses having common night tests should announce the schedule for these tests during the first week of the semester, so that students will be aware of potential conflicts and will have an opportunity to adjust their schedules if they do desire.


Lab tests and semester project reports and presentations are permissible during the final week of classes.  Papers and homework may have a due date during the final week of classes only if scheduled in the syllabus.  However, in order for students to prepare for final examinations, faculty members may not assign other tests, quizzes or additional papers during the final week of classes.  Assignments should not have a due date during the final exam period unless the assignment constitutes a part of the final exam.  Exceptions to this policy must be approved in advance by the department head and the dean of the college involved.  Students should contact the appropriate instructor or department head if they believe an assignment is not in compliance with this regulation.


Except for research, seminar, tutorial, or studio courses, final examinations should be given in all courses.  Exemptions may be granted by the faculty member responsible for a particular course or section provided prior approval is obtained from the department head.  Exemptions may be applied to whole courses, sections, groups of students, or individual students, provided that these exemptions are applied equitably to the students in a particular course or section and comparable procedures are applied to all sections of multiple-sectioned courses.


An exam schedule showing the date and hours of examination for each class meeting time is published each semester on the Department of Registration and Records’ website.  Each examination period lasts three hours.  Examinations will be held ONLY between the hours indicated.  Exceptions must be approved by the dean of the college in which the course is taught.


No student shall be required to take three consecutively scheduled final examinations within any 24-hour period.  For example, a student with exams scheduled at 1:00pm, 6:00pm and 1:00pm the following day would not constitute three consecutively scheduled final exams in a 24-hour period.  If students find that they have three consecutively scheduled exams or concurrent exams, they should report to the Department of Registration and Records (1000 Harris Hall) before the exams are to be given, have their schedules verified, and to obtain a form approving their request to change the date of a specific examination designated by the student.  The student must take the form to the specified instructor or departmental office and arrange for a new examination date.


Final exam papers may be returned to students at the discretion of the instructor, except where departmental policy provides otherwise.  If the final exam papers are not returned to the students, the instructor shall keep the unreturned papers for at least one (1) year from the completion of the course for uncontested grade results.  If challenged, the unreturned papers may be destroyed after resolution of the challenge.  During this period any student shall have an opportunity to review the exam paper at a time convenient to both the instructor and the student.  In cases where the instructor will not be on campus during the next regular semester, the department should make reasonable efforts to insure that the final exam papers for the instructor will be held in the departmental office for review by the student in accordance with procedures established by the department.  The fact that in some instances it may be impossible to provide a student with the opportunity to review the final exam papers is not sufficient to justify a reexamination.


7.1  A reexamination in one course may be granted to a senior under the following conditions:

7.1.1  That all other degree requirements have been met and the satisfactory completion of that course would make the student eligible for graduation;

7.1.2  That the course for which the reexamination is requested has been taken not more than twelve months before the intended date of graduation;

7.1.3  That the office of the dean of the college in which the student is enrolled certifies that the above conditions have been met; and

7.1.4  That the department offering the course for which the reexamination is requested approves the request.

7.2  The reexamination must be based on the total subject matter of the course and must be taken not later than one month after the date of the intended graduation.  The only grades which can be given on a reexamination are C (+/-), D (+/-), or F.  If the grade received on the reexamination is higher than the original grade on the course, the higher grade will replace the original grade, which will affect the cumulative grade point average.  The student may not take a second reexamination under the policy.

7.3  Applications for reexamination can be obtained in the office of the dean of each college.  The completed application with the new grade indicated must be delivered to the Department of Registration and Records by the instructor and will be used to change the grade on the student’s academic record.