REG 02.45.01 – Academic Difficulty

Authority: Dean of the Graduate School

History: First Issued: June 1, 2002. Last Revised: November 29, 2011.

Additional References:
Graduate Administrative Handbook 3.20
Graduate Administrative Handbook 4.2

Contact Info: Dean of the Graduate School (919-515-7956)


1.1  Graduate students may be terminated from the program at any time if, in the judgment of the degree-granting Department and the Graduate School, a student fails to make satisfactory progress towards the completion of the degree (regardless of grades).  The definition of satisfactory progress toward completion of the degree program may differ among degree offering units.  Examples of unsatisfactory progress may include, but are not limited to, inadequate grade point average (GPA), inadequate research and/or research skills, failure to obtain satisfactory grades in required courses for the program, or failing the candidacy, comprehensive, or final oral examination.  A GPA of at least 3.000 for all graduate course work at NC State is required for graduation.


2.1  Graduate students are given a notice of academic warning if they have accumulated 18 or fewer hours at the 400 level or above and have less than a 3.000 GPA.  Students on academic warning may continue to hold an assistantship or fellowship and receive financial aid.


3.1  Graduate students will be place on academic probation if they have accumulated more than 18 hours at the 400 level or above and have a GPA in the range of 2.667 to 2.999.  Students placed on academic probation will be ineligible for financial aid or appointment or reappointment to an assistantship or fellowship.


4.1  Graduate students will be terminated from their program of study if they have accumulated more than 18 hours at the 400 level or above and have a GPA below 2.667, or if they have accumulated 30 or more hours and have less than a 3.000 GPA.  A student may also be terminated for violation of the NC State Student Code of Conduct or upon recommendation by the Department if the student is not making satisfactory progress toward the degree as determined by departmental guidelines.


5.1  Under extenuating circumstances, the Director of Graduate Programs may recommend and provide justification to the Dean of the Graduate School to reinstate a student’s graduate classification.  This recommendation must be in writing and must be signed and approved by the advisory committee and the Director of Graduate Programs or the Department Head before the Graduate Dean will consider it.  It should include a reasonable schedule for achieving the 3.00 average.

5.2  Students who also need to have their assistantships/fellowships reinstated, should ask their DGP to submit an assistantship/fellowship reinstatement request to the Graduate School along with the academic reinstatement request.