REG 02.70.02 - Financial Aid – Eligibility for Continued Receipt of Financial Aid
Authority: Provost and Executive Vice Chancellor for Academic Affairs
History: First Issued: March 23, 1984. Last Revised: October 4, 2016.
NCSU REG02.05.01 - Continuation of Undergraduate Enrollment (Suspension Regulation)
NCSU REG02.25.10 - Time Limit for Completion of Graduate Degree
NCSU REG02.45.01 - Academic Difficulty
Contact Info: Director of Scholarships and Financial Aid (919-515-2866)
1.1 The federal government requires all institutions to establish a policy specifying the academic requirements a student must meet to be eligible for continued financial aid. NC State’s policy is established and enforced by the Office of Scholarships and Financial Aid in consultation with the Graduate School.
1.2 Students must make satisfactory academic progress in order to remain eligible for continued receipt of financial aid.
1.3 The Office of Scholarships and Financial Aid reviews each student’s academic performance at the end of the spring term of the academic year (summer term – spring term) to determine satisfactory academic progress for financial aid eligibility.
1.4 Some institutional scholarships or grants may require higher academic achievement in order to maintain eligibility than those listed for satisfactory academic progress. In addition, private aid offered by agencies outside the University is not subject to this regulation but will be administered according to donor specifications.
For students receiving financial aid, the following definitions apply:
2.1 “Attempted Hours” mean all hours for which a student is registered as of or after the official census enrollment date for the term as well as transfer courses accepted for credit towards the NC State degree, withdrawals, grade exclusions, dropped courses, remedial courses (if countable towards a degree), repeated courses, courses with incompletes or failing grades, and audited or no credit courses. Students who receive financial aid and withdraw or drop hours after the census date of each term will be held accountable for hours attempted but not passed during that term. Credits transferred prior to beginning enrollment are included in the maximum timeframe calculation but are not included in any particular term course completion calculation.
2.2 “Financial Aid” means all forms of federal grants, loans and work-study employment, state financial aid programs and institutional need-based aid programs received by students at NC State.
2.3 “Financial Aid Probation” means a term of financial aid for which a student MAY be eligible based on an approved Satisfactory Academic Progress Appeal.
2.4 “Official Withdrawal” means the official university process whereby students may request to be withdrawn from all coursework for a term. Students who receive financial aid and officially withdraw or drop hours after the census date of the term will be held accountable for hours attempted but not passed during that term.
2.5 “Unofficial Withdrawal” means the status of students who have no passing grades at the end of any term. Students considered unofficially withdrawn will be required to document class attendance in every course attempted in that term. Failure to document attendance in each class attempted may result in the required repayment of all or part of the financial aid received for that enrollment period.
3. PROCEDURES FOR DETERMINATION OF SATISFACTORY ACADEMIC PROGRESS FOR FINANCIAL AID ELIGIBILITY
3.1 Graduate and Professional Degree Students
3.1.1 A graduate or professional degree student is making satisfactory academic progress for consideration for financial aid if he or she meets all of the following:
(a) Minimum GPA - Maintains a GPA that allows for continued enrollment, and is not terminated on academic probation (see NCSU REG02.45.01 - Academic Difficulty) and
(b) Course Completion - Has passed (with grades of A, B, C, S, CR, or D) 67% of hours attempted each academic year (summer – spring term), and
(c) Maximum Time Frame – Has not exceeded the time limit for completion of his or her degree as set forth in NCSU REG02.25.10 - Time Limit for Completion of Graduate Degree
3.2 Undergraduate Degree Students
Undergraduate students’ must be eligible for continued enrollment, as provided in REG 02.05.01, Continuation of Undergraduate Enrollment (Suspension Regulation), and make satisfactory academic progress and progress toward a degree, as defined and provided in REG02.05.03, Satisfactory Academic Progress, in order to maintain eligibility for continued receipt of financial aid. Appeals shall follow the process established in REG 02.05.03 and RUL 02.66.01.
4. REINSTATEMENT OF GRADUATE AND PROFESSIONAL STUDENT FINANCIAL AID ELIGIBILITY
4.1 Graduate and professional students failing to meet the satisfactory academic progress criteria, as defined in section 3.1 above, may appeal for reinstatement of financial aid eligibility.
4.2 Appeals must document why the student failed to make satisfactory academic progress and why the student believes that he or she will be able to achieve progress in the future. Supporting documentation, such as an academic success plan from an academic adviser, may be required. Students who are terminated are ineligible to appeal for reinstatement of financial aid.
4.3 An appeal for an exception may be granted for circumstances such as the following:
4.3.1 Extended illness or hospitalization of the student;
4.3.2 An accident which incapacitates the student for an extended period of time;
4.3.3 Death or extended illness of an immediate family member; or
4.3.4 Other documented extenuating circumstances.
4.4 Students who have two or more Official or Unofficial Withdrawals while receiving financial aid may be required to provide documentation evidencing medical or other compelling circumstances supporting the withdrawal.
4.5 Students who appeal with documented exceptional circumstances may be approved for continued receipt of financial aid for one term only, and will be considered on Financial Aid Probation during that term.
4.5.1 If the student’s academic progress does not meet satisfactory progress standards at the end of the financial aid probation term, the student may be denied subsequent financial aid.
4.5.2 Financial aid eligibility may only be restored after the student’s academic progress improves to meet satisfactory progress standards or an approved academic success plan has been submitted and accepted.
4.6 The Director, Office of Scholarships and Financial Aid, or his/her designee will review the student’s appeal and issue a decision regarding restoration of aid eligibility.
4.7 Satisfactory Academic Progress Appeal Forms are available via the Office of Scholarships and Financial Aid’s web page. Appeal forms should be submitted with documentation as instructed on the form.