REG 02.70.02 – Financial Aid – Eligibility for Continued Receipt of Financial Aid

Authority: Executive Vice Chancellor and Provost for Academic Affairs

History: First Issued: March 23, 1984. Last Revised: June 9, 2020.

Related Policies: 
NCSU REG02.05.01 – Continuation of Undergraduate Enrollment (Suspension Regulation)
NCSU REG02.25.10 – Time Limit for Completion of Graduate Degree
NCSU REG02.45.01 – Academic Difficulty
NCSU REG02.05.03 Satisfactory Academic Progress
RUL02.66.01 – Undergraduate Readmission and Appeals
RUL02.66.03 – Non-Degree Studies Enrollment

Additional References:
Federal Regulation – 34 CFR 668.34 Satisfactory Progress
Non-Degree Satisfactory Academic Progress Appeal Form

Contact Info: Director of Scholarships and Financial Aid (919-515-2866)


1. PURPOSE

1.1 The federal government requires all institutions to establish a policy specifying the academic requirements a student must meet to be eligible for continued financial aid.  NC State’s policy is established and enforced by the Office of Scholarships and Financial Aid in consultation with the Office of Registration and Records, the Graduate School, and the College of Veterinary Medicine.

1.2 Students must make Satisfactory Academic Progress as defined in this regulation in order to remain eligible for continued receipt of financial aid. Students that fail to make Satisfactory Academic Progress for Financial Aid eligibility are subject to aid ineligibility from the point it is determined the student is not meeting the Satisfactory Academic Progress requirements.

1.3 Some institutional scholarships or grants may require higher academic achievement in order to maintain eligibility than those listed for satisfactory academic progress.  In addition, private aid offered by agencies outside the University is not subject to this regulation but will be administered according to donor specifications.

2. DEFINITIONS

For students receiving financial aid, the following definitions apply:

2.1  “Academic Plan” means alternate requirements a student should meet in order to be considered making satisfactory academic progress in lieu of the established requirements. An academic plan may be used when a student cannot meet the established Satisfactory Academic Progress requirements after one probationary term.

2.2 “Attempted Hours” mean all hours for which a student is registered as of or after the official census enrollment date for the term, as well as transfer courses accepted for credit towards the NC State degree. Attempted Hours includes withdrawals, grade exclusions, courses dropped after census, repeated courses, courses with incomplete, late, or failing grades, audited or no credit courses, and remedial courses (if countable toward degree).    All Attempted Hours toward the NC State degree are considered in the completion rate and maximum time frame requirements.

2.3 “Financial Aid” means all forms of federal grants, loans, work-study employment, state financial aid programs and institutional need-based aid programs received by students at NC State.

2.4 “Financial Aid GPA” means the grade point average earned, not including grade exclusions for undergraduate students as provided in REG 02.20.16. Grades for transferred courses, late grades, incomplete grades, audit courses, dropped courses or courses with grades S –Satisfactory, U – Unsatisfactory, W –Withdrawn and NR – No Recognition do not impact the Financial Aid GPA calculation. Grades changed after the SAP evaluation point will be evaluated at the next SAP evaluation point.

2.5 “Financial Aid Probation” means a term of financial aid eligibility for which a student may be eligible based on an approved Satisfactory Academic Progress for Financial Aid Eligibility Appeal. All students with approved appeals are considered to be on Financial Aid Probation.

2.6 “Satisfactory Academic Progress” means maintaining and achieving academic success sufficient to allow continued eligibility for Financial Aid. In order to make Satisfactory Academic Progress, students must meet the Two-Thirds Successful Completion Rate requirement, Minimum 2.0 Cumulative Financial Aid GPA and Eligible Academic Standing requirement, and Maximum Time Frame requirement as outlined and defined in Section 3.

3. DETERMINATION OF SATISFACTORY ACADEMIC PROGRESS FOR FINANCIAL AID ELIGIBILITY

3.1 Evaluation Period

The Office of Scholarships and Financial Aid reviews each student’s academic performance at the end of the spring term of the academic year to determine Satisfactory Academic Progress for financial aid eligibility.   Students placed on Financial Aid Probation will be evaluated at the end of the financial aid probationary term. Readmitted students will be evaluated at the point of their readmission. Students participating in study abroad or consortium will be evaluated at the next evaluation point after the academic transcript has been received. Academic standing will be reviewed at the end of every term to determine if the student is ineligible to continue enrollment.

3.2  Eligibility Criteria

3.2.1 Two-Thirds Successful Completion Rate

Undergraduate, Agriculture Institute, Graduate, Professional and Non-Degree Students must successfully complete two-thirds (2/3) of all Attempted Hours. In order to successfully complete a course for the purposes of this calculation, students must have earned a grade of A, B, C, S, SR, CR, or D. To calculate the completion rate, the number of successfully completed hours is divided by the number of Attempted Hours and rounded up.

3.2.2    Minimum 2.0 Cumulative Financial Aid GPA and Eligible Academic Standing

  1. Undergraduate Degree and Agriculture Institute Students – Maintain a minimum cumulative 2.0 Financial Aid GPA and an academic status that allows for continued enrollment (see NCSU REG02.05.01 – Continuation of Undergraduate Enrollment (Suspension Regulation)).
  2. Graduate Students – Maintain a minimum cumulative 2.0 Financial Aid GPA and an academic status that allows for continued enrollment, and is not terminated-reinstated or on academic probation (see NCSU REG02.45.01 – Academic Difficulty).
  3. Professional Students – Maintain a minimum cumulative 2.0 Financial Aid GPA and an academic status that allows for continued enrollment.
  4. Non-Degree Students enrolled in Teacher Licensure or Pre-requisite coursework determined to meet financial aid eligibility requirements – Maintain a minimum cumulative 2.0 Financial Aid GPA and an academic status that allows for continued enrollment (see RUL02.66.03 – Non-Degree Studies Enrollment).

3.2.3  Maximum Time Frame

  1. Undergraduate Degree and Agriculture Institute Students – Students must graduate or be able to graduate before attempting more than 150% of the hours required for their degree program (e.g. 180 hours for a 120-hour degree program). Transfer credits accepted toward degree completion are counted as attempted hours.
  2. Graduate Students – Students must not exceed the time limit for completion of their degree as set forth in NCSU REG02.25.10 – Time Limit for Completion of Graduate Degree, and must graduate or be able to graduate before attempting more than 150% of the hours required for the degree program (e.g. 45 hours for a 30 hour masters degree program or 108 hours for a 72 hour doctoral degree program).
  3. Professional Students – Students must graduate or be able to graduate before attempting more than 150% of the hours required for the degree program (e.g. 253 hours for a 169 hour degree program).
  4. Non-Degree Students enrolled in Teacher Licensure or Pre-requisite coursework determined to meet financial aid eligibility requirements. Students must not exceed the maximum hour requirements as set forth in RUL02.66.03. Non-Degree Studies Enrollment, and must complete or be able to complete their program before attempting more than 150% of the hours required for the program (e.g. 27 hours for an 18-hour Teacher Licensure program)..

4. REINSTATEMENT OF FINANCIAL AID ELIGIBILITY

4.1       Eligibility Appeal

4.1.1    Students failing to meet the Satisfactory Academic Progress eligibility criteria, as set forth in section 3 above, may appeal for reinstatement of financial aid eligibility. Appeals should be submitted to the Office of Scholarships and Financial Aid.

4.1.2    Appeals must document why the student failed to make Satisfactory Academic Progress and why the student believes that they will be able to achieve Satisfactory Academic Progress in the future. It is strongly encouraged that appealing students submit documentation supporting the appeal and the student’s request for reinstatement.

4.1.3  An appeal may be granted for circumstances including, but not limited to, the following:

  1. Extended illness or hospitalization of the student;
  2. An accident which incapacitates the student for an extended period of time;
  3. Death or extended illness of an immediate family member; or
  4. Other extenuating circumstances.

4.1.4 Additional Documentation

Additional documentation and information is required for the following appeals:

  1. Students who have previously appealed;
  2. Students exceeding the maximum time frame for degree completion. In these cases, students must provide an approved course plan that corresponds with a graduation or program completion date;
  3. Students that cannot meet the cumulative Financial Aid GPA and/or 2/3 Successful Completion Rate requirement after one probationary term. In these cases, students must provide an enrollment plan that corresponds with a date in which the student will meet the cumulative Financial Aid and/or 2/3 Successful Completion Rate requirement; and
  4. As otherwise requested by the Office of Scholarships and Financial Aid.

4.2 Appeal Decision and Probation

4.2.1  After review of the Eligibility Appeal, students  may be approved for receipt of financial aid for one term, and will be considered on financial aid probation during that term.

4.2.2  Students that are not able to meet the Satisfactory Academic Progress standards after one probationary term may be placed on an Academic Plan, which will outline the requirements for meeting the Satisfactory Academic Progress requirements for the remainder of the probationary term.  All students placed on an Academic Plan are considered to be on financial aid probation.

4.2.3  If the student’s academic progress does not meet the Satisfactory Academic Progress standards at the end of the probationary term, the student may be denied financial aid.

4.2  Eligibility Reinstatement Without Appeal

A student’s eligibility for financial aid may be reinstated after the student’s academic progress improves and is measured to meet Satisfactory Academic Progress standards as set forth in Section 3 above.