REG 07.55.03 – Refunds

Authority: Executive Vice Chancellor Finance and Administration

History: First Issued: January 2, 2002. Last Revised: March 4, 2025

Additional References:
University Cashier’s Website

Contact Info: University Cashier’s Office (919-515-6278)

PURPOSE

Students who drop courses or withdraw from North Carolina State University (NC State) may be eligible for a full or partial refund of tuition and fees.

REFUND PROCESS

The process that governs refunds due to dropping courses or withdrawing from NC State is as follows:

2.1. Courses may be dropped without regard to course load until the census date, which is the last day to drop a course with a refund or reduction. The number of hours for which a student is officially enrolled and upon which tuition and fees are based is that number in which the student is enrolled at the census date. Withdrawal dates and related refund rates for the current semester are shown on the Student Services Center Website.

2.2. Refunds for official withdrawals from NC State are prorated. No refunds are made for official withdrawals after 50% of the enrollment period. Students must officially withdraw through the MyPack Portal to be eligible to receive a refund for their withdrawal. Students receiving a refund are provided a monetary credit of tuition and fees, and not a cash payment.

2.3. An administrative charge of 5% of the total tuition and fees, not to exceed $100, will be retained from all refunds.

2.4. Students are responsible for payment of housing and meal plan services that are provided. Students must notify University Housing and NC State Dining (if applicable) of their withdrawal.

2.5. Questions regarding tuition and fee refunds should be addressed to the University Cashier’s Office; housing refunds to University Housing; meal plan refunds to NC State Dining.

2.6. Students that withdraw after the drop/revision deadline may file a refund appeal application in the Student Accounts Section of the University Cashier’s Office. The appeal application must be substantiated by medical reasons, unexpected employment changes, death in the immediate family, or NC State error. The application will be reviewed by the University Fee Appeals Committee, who will make the final decision on the refund.

2.7. Students who receive Title IV financial aid are subject to separate federal refund regulations governing such aid. Changes in the number of hours a student is enrolled may have an effect on eligibility for aid and may result in a student having to repay all or a portion of the aid. Students who have specific questions should contact the Student Services Center for additional information.