REG 07.55.03 – Refunds

Authority: Vice Chancellor for Finance and Administration

History: First Issued: January 2, 2002.

Additional References:
University Cashier’s Website
Refund Application

Contact Info: University Cashier’s Office Director (919-515-6010)

1. Purpose:

Students who drop courses or withdraw from the University may be eligible for a full or partial refund of tuition and fees.

2. The Rule that governs refunds due to dropping courses or withdrawing from the University is as follows:

2.1. Courses may be dropped without regard to course load during the first two weeks of a semester. The number of hours for which a student is officially enrolled and upon which tuition and fees are based is that number in which the student is enrolled at the end of the second week of classes (i.e., the last day to drop a course with a refund or reduction.)

2.2. Refunds for official withdrawals from North Carolina State University are prorated and no refunds are made for official withdrawals after 50% of the enrollment period. DROPPING ALL COURSES CONSTITUTES WITHDRAWAL FROM THE UNIVERSITY.

2.3. An Administrative charge of 5% of the total tuition and fee, room rent, and meal plan charges not to exceed $100 will be retained.

2.4. Questions regarding tuition and fee refunds should be addressed to University Cashier’s Office at 919-515-2986; housing refunds to University Housing at 919-515-2440; meal plan refunds to NC State Dining at 919-515-3090.

2.5. Students are responsible for payment of housing and meal plan services that are provided.

2.6. Students that withdraw after the 0% date may file a refund application appeal in the Student Accounts Section of the University Cashier’s Office. The appeal must be substantiated by medical reasons, unexpected employment changes, death in the immediate family, or University error and will be reviewed by the University Fee Appeals Committee.

2.7. Withdrawal dates and related Refund rates for the current semester are shown in the University’s Cashiers Website.

3. Students who receive Title IV financial aid are subject to separate federal refund regulations governing such aid. Changes in the number of hours a student is enrolled for may have an effect on eligibility for aid, and may result in a student having to repay all or a portion of the aid. Students who have specific questions should contact the Office of Scholarships & Financial Aid for additional information.