RUL 02.25.08 – Plan of Graduate Work

Authority: Dean of the Graduate School

History: First Issued: June 1, 2002. Last Revised: November 29, 2011.

Additional References:
Graduate Administrative Handbook 3.3
Master’s Plan of Graduate Work Form (POW)
Doctoral Plan of Graduate Work Form (POW)

Contact Info: Dean of the Graduate School (919-515-7956)


1.  PLANS OF WORK FOR MASTER’S STUDENT

1.1  Master’s students are required to complete a conditional Plan of Work (POW) in consultation with their advisor/advisory committee by the time they have completed half of the credits required for the degree.

1.2  The final POW submitted to the Graduate School must be approved by two parties: 1) members of the advisory committee for programs with a required thesis, or the major professor for Option B students 2) the Director of the Graduate Program (DGP).  The approved POW must be submitted electronically by the DGP to the Graduate School.

2.  PLANS OF WORK FOR DOCTORAL STUDENTS

Doctoral students are required to complete a Plan of Work (POW) in consultation with their advisory committee by the time they complete 18 hours of coursework.  The final POW must be submitted to the Graduate School as early as reasonably possible, but at the latest when the student submits the “Request to Schedule Oral Preliminary Examination.”  The final POW must be approved by members of the advisory committee and the (DGP).

2.1  Changes in the Plan of Work

If there is any discrepancy between the POW and doctoral degree requirements, the Graduate School will notify the student ‘s DGP so the POW can be adjusted accordingly.  Otherwise, the Graduate School will approve the POW.

2.2  Review and Approval

The Graduate School will withhold approval of any doctoral student’s POW or Requests to Schedule Oral Examinations, until all documents necessary to complete that student’s permanent file are received in the Graduate School.  If any materials are missing, the POW will be denied with the reason for the denial communicated to the DGP.

2.3  Once the doctoral POW has been submitted and approved, the individual program and the Graduate School must approve any substitutions of courses.

3.  REQUIREMENTS FOR PLANS OF GRADUATE WORK (POW)

The POW must:

3.1  Include both a list of the course work to be undertaken (in all programs) and the thesis or dissertation topic (except in non-thesis Master’s programs);

3.2  Be developed by the student and his/her advisory committee;

3.3  Be approved by the committee and the DGP or Department Head prior to submission to the Graduate School for final approval; and

3.4  Be completed by the time the student has completed half of the credits required for a Master’s degree, or by the time the student has completed 18 hours of course work for a doctoral degree.

4.  CREATING AND REVISING A PLAN OF WORK

4.1  The POW must contain accurate information about any transfer credits to be used for the degree.  Any request to include transfer credit should be submitted to the Graduate School prior to the start of the student’s graduate program or no later than before the end of the first semester.  In addition, should there be any anticipated exceptions to registration policies that could affect the POW, the student must inform the DGP and Graduate School of these prior to the start of the graduate program, or no later than before the end of the first semester.

5.  ANNUAL PROGRESS EVALUATION

5.1  The Graduate School requires all graduate programs to complete an annual evaluation of progress toward degree for each graduate student.  This evaluation process should involve the student, at least one academic advisor/committee chair, and the DGP. Each evaluation must include the following items:

5.1.1  The student’s report of activities and achievements for the preceding year (e.g., courses, honors, milestones achieved, and professional development);

5.1.2  The student’s own evaluation of his or her progress;

5.1.3  An evaluative response to the student’s progress report by at least one faculty advisor/committee chair; and

5.1.4  A completed POW.

5.2  As part of each annual evaluation, the student’s major advisor should review the POW to evaluate progress and provide guidance as appropriate.