RUL 02.45.03 – Completion of Graduate Course of Study

Authority: Dean of the Graduate School

History: First Issued: July 26, 2004. Last Revised: November 29, 2011.

Additional References:
Graduate Administrative Handbook 3.21
Schedule of Required Documents

Contact Info: Dean of the Graduate School (919-515-7956)

  1. For students in Ph.D./Ed.D. programs and in Master’s programs requiring a thesis, the date of “completion of the course of study” depends upon (1) the date the student submits the thesis or dissertation with all required signatures to the Graduate School, and (2) the date the student receives final thesis or dissertation approval by the Graduate School.

1.1  The date of completion of the course of study is Commencement Day for a given semester if:

1.1.1  The student submits the thesis or dissertation, signed by all advisory committee members, to the Graduate School for initial review on or after the first day of classes for a given semester but on or before the semester deadline for submission of theses or dissertations, and

1.1.2  The student submits all required formatting revisions to the Graduate School and receives Graduate School approval on or before the last day of classes for the same semester.

1.1.3  The student must register for the semester, and the degree will be awarded on Commencement Day of the semester.

1.2  The date of completion of the course of study is the last day of classes in the first summer session if

1.2.1  The student submits the thesis or dissertation, signed by all advisory committee members, to the Graduate School for initial review on or after the first day of classes for the first summer session, and

1.2.2  The student submits all required formatting revisions to the Graduate School and receives Graduate School approval on or before the last day of classes for the first summer session.

1.2.3  The student must register for the first summer session and the degree will be awarded on the last day of final examinations of the second summer session.

1.3  The date of completion of the course of study is the last day of classes in the second summer session if:

1.3.1  The student submits the thesis or dissertation, signed by all advisory committee members, to the Graduate School for initial review on or after the first day of classes for the first summer session, but on or before the deadline for submission of theses or dissertations in the second summer session of the same year, and

1.3.2  The student submits all required formatting revisions to the Graduate School and receives Graduate School approval on or before the last day of classes for the second summer session.

1.3.3  The student must register for one of the two summer sessions and the degree will be awarded on the last day of final examinations for the second summer session.

1.4  The date of completion of the course of study is the date that the thesis or dissertation is approved by the Graduate School if the student submits the thesis or dissertation, signed by all advisory committee members, to the Graduate School after the deadline for submission of theses or dissertations in a given semester (or summer session), but before the first day of classes of the next semester or first summer session (whichever follows).

1.5  The student is not required to register during the next semester (or summer session) in order to graduate at the end of that semester (or second summer session).  However, the student must be registered when the thesis or dissertation is first submitted to the Graduate School.  In cases where the thesis or dissertation is submitted between semesters or between a semester and a summer session, the student must be registered in the immediately preceding semester or summer session.