RUL 05.67.12 – Division of Academic and Student Affairs Subsequent Appointment and Promotion Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: September 11, 2013. Last Revised: March 13, 2023.

Additional References:
Office of the Provost RPT Website

Contact Info.: Vice Chancellor and Dean, Division of Academic and Student Affairs (919) 515-2446

1. INTRODUCTION

1.1. This rule describes the Division of Academic and Student Affairs (DASA) University College subsequent appointment and promotion procedures and is supplemental to and consistent with NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure and NCSU REG05.20.34 – Professional Faculty Ranks and Appointments. University College serves as the academic unit, led by the Vice Chancellor and Dean (VC/Dean of DASA), for purposes of subsequent appointment and promotion of professional faculty in the Division. University College recognizes that the specific scholarly activities upon which faculty will be evaluated may vary within and across departments. The framing of discipline-specific standards for subsequent appointment and promotion is the responsibility of the academic departments. The standards used to evaluate faculty members for subsequent appointment, promotion and comprehensive review reflect an expectation of high-level faculty performance in their respective disciplines.

2. AREAS OF FACULTY RESPONSIBILITY

2.1 NC State University specifies contributions in six Realms of Faculty Responsibility as the principal standards for decisions about faculty subsequent appointment and promotion. University College recognizes the importance attached to these realms of responsibility. As a matter of principle, University College leaves the determination of specific standards for contribution in these realms to departments.

2.2 The standards used in evaluating the performance of faculty members should reflect a high level of expectation for the discipline and the mission of the department and college.

2.3 The Statement of Faculty Responsibilities (SFR) should reflect an appropriate mix of realms supportive of the department and college missions. All faculty members’ SFRs must include a strong focus on the realm of Teaching and Mentoring.

3. GENERAL STANDARDS AND CRITERIA

At the college level, the review of candidates will employ the standards of the university, standards in this college rule, and the department’s definition of standards in the realms with the expectation that faculty who are appointed and promoted within the college are highly qualified within their discipline. The merit of the faculty member’s performance rather than time in rank is the basic standard for all recommendations for promotion. However, the dossier must demonstrate that the faculty member has established a record of performance at NC State consistent with promotion criteria.

The College Committee also assures that the Departmental Voting Faculty have given consideration to a faculty member’s ability to function as part of the department, college, and university team. Individual accomplishments are of primary importance, but contributions to the success of the department, college, and university must be considered along with individual accomplishments.

4. PROCEDURES FOR FACULTY REVIEW IN DASA

4.1 DASA Promotion Committee

4.1.a The purpose of the college-level review by faculty is to assess promotion recommendations from academic departments and to provide advice to the VC/Dean about whether departmental recommendations meet college expectations. In DASA, this role is carried out by a University College Promotion Committee. The Committee must provide a formal advisory vote and written assessment of each candidate for promotion in rank. This vote and written assessment are part of each candidate’s dossier as it moves forward to the VC/Dean and the university level. The VC/Dean will meet with the UC committee upon making a recommendation that differs from the voting faculty.

4.1.b The College committee also serves as the review body for initial appointments in ROTC departments. The committee makes recommendations to the VC/Dean. Commanders are typically appointed at the level of Professor of the Practice and other ROTC faculty are appointed at the rank of Lecturer or Senior Lecturer.

4.1.c From a list of nominees including nominees suggested by the academic departments, the VC/Dean shall appoint a UC Promotion Committee comprised of four persons who are to serve on a two-year rotating basis, and chaired by the Senior Associate Dean of UC. The committee is to be comprised of full-time professors at the rank of associate or full, from either the professional track or tenure track. The committee will have at least three members with the rank of full professor. Committee member(s) at the rank of associate will be eligible to vote on promotion from assistant to associate. If necessary, the VC/Dean may appoint committee members who hold such rank in other colleges. DASA administrators at the Department Head level or above may not serve on the committee.

5. PROFESSIONAL FACULTY RANK AND TITLES

5.1 Professional faculty who hold professorial rank of Assistant Professor, Associate Professor or Professor shall carry the appropriate modifier which may only be used to modify professorial rank. (See NCSU REG 05.20.34 – Non Tenure Track Faculty Ranks and Appointments.)

5.1.1 Full-time professional faculty with professorial rank are appointed with the expectation that they may be promoted to higher faculty ranks.

5.1.2 Part-time professional faculty who have the qualifications for rank described in Section 5 may be appointed with the appropriate professorial rank. Part-time faculty with professorial rank are not eligible for promotion.

5.2 Lecturer and Senior Lecturer

5.2.1 Lecturer Track faculty are appointed with primarily instructional responsibilities and are defined as a full-time (>0.75 FTE) or part-time (<.75 FTE) contract held by a person employed by NC State meeting the qualifications for Lecturers in Section 5.2 of NCSU REG05.20.34 – Professional Faculty Ranks and Appointments

5.2.2 Senior Lecturers are appointed with primarily instructional responsibilities and are defined as a full-time (>0.75 FTE) or part-time (<.75 FTE) contract held by a person employed by NC State meeting the qualifications for Senior Lecturers in Section 5.3 of NCSU REG05.20.34 – Professional Faculty Ranks and Appointments. Promotion to Senior Lecturer follows University and department rules and standards for Health and Exercise Studies and for Music.

6. QUALIFICATIONS FOR PROFESSIONAL FACULTY APPOINTMENTS

In addition to qualifications required for academic rank, NC State has published guidelines for the credentials required for faculty teaching at all course levels. For faculty who teach, departments must have documentation that each faculty member is qualified to teach the course, either based on degrees attained or alternative credentials. For these guidelines and instructions on how to document credentials, see “Documenting Compliance with SACS and University Qualifications for Teaching Assignments” on the Office of the Provost website and NCSU REG 05.20.40 – Instructor Qualifications.

7. PROCEDURE FOR INITIAL CONTRACT AND SUBSEQUENT CONTRACTS AT THE SAME RANK

Initial contracts and subsequent contracts at the same rank are initiated by the head of an academic department based upon appropriate documentation prepared in accordance with university guidelines established by the Provost. Documentation shall be assembled by the Department Head in cases of initial contracts and by the candidate in consultation with the Department Head in cases of subsequent contracts. To receive a subsequent contract at a higher rank, the faculty member must have gone through the promotion process. Departmental criteria and standards as defined in their rules apply. See NCSU REG05.20.34 – Professional Faculty Ranks and Appointments.

8. PROMOTION OF PROFESSIONAL FACULTY WITH PROFESSORIAL RANK

8.1 Promotion Dossier

The promotion dossier shall be assembled by the candidate in consultation with the Department Head. Dossier instructions follow the format stipulated in NCSU REG05.20.20 – RPT Dossier Format Requirements and NCSU REG05.20.34 – Professional Faculty Ranks and Appointments

8.2 External Evaluations

University College does not require external evaluations for professional faculty promotions to the rank of Assistant Professor and Associate Professor. External evaluations for professional teaching faculty promotions are required only for promotion to the rank of Professor.

9. CONSULTATION

Consultation, Recommendations and Decisions follow the procedures defined in NCSU POL05.20.01 – Appointment, , Promotion and Permanent Tenure and REG 05.20.05 Consultation and Written Assessments, Recommendations and Responses in RPT Review

10. SCHEDULE FOR FACULTY REVIEW AND PROMOTION

10.1 Timetable for Promotion

Although specific dates may vary slightly to align with the university calendar, candidates should notify department heads of their intent to seek promotion by May 1 of the academic year preceding consideration. If external letters are required, the dossier must be to the department head by August 1. Dossiers will be fully assembled and ready for departmental DVF review by October 1. Members of the DVF will be given at least two weeks to review files before departmental votes. Meetings to discuss candidates will thus generally be scheduled for mid-October, but in no case later than November 1, when completed dossiers (with departmental vote tallies and written assessments from the Head and from the DVF) are delivered to the Office of the Dean. The college committee will meet and complete their review generally by mid-November, but no later than December 1. The candidate will be informed as to the outcome of the College vote by the beginning of the second full week in December and have a 5-day response window.

10.2 Timetable for Subsequent Appointment at the Same Rank

Dossiers for subsequent appointment at the same rank will be fully assembled and ready for departmental DVF review by mid-January. Members of the DVF will be given at least two weeks to review files before departmental votes. Completed dossiers (with departmental vote tallies and written assessments from the Head and from the DVF) are delivered to the Office of the Vice Chancellor/Dean by mid-March.

The timetable for Lecturer Track faculty review for subsequent appointment is the purview of the academic departments: Health and Exercise Studies and for Music.