RUL 05.67.12 – Division of Academic and Student Affairs Subsequent Appointment and Promotion Standards and Procedures

History: First Issued: September 11, 2013. Last Revised: March 27, 2020.

Related Policies:
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.34 – Professional Faculty Ranks and Appointments
NCSU REG05.20.27 – Statement of Faculty Responsibilities
NCSU REG05.20.20 – RPT Dossier Format Requirements
Departmental RPT Rules

Additional References:
Office of the Provost RPT Website

Contact Info.: Vice Chancellor and Dean, Division of Academic and Student Affairs (919) 515-2446


1.1. This rule describes the Division of Academic and Student Affairs (DASA) subsequent appointment and promotion procedures and is supplemental to and consistent with NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure and NCSU REG05.20.34 – Professional Faculty Ranks and Appointments. DASA serves as the academic unit, led by the Vice Chancellor and Dean (VC/Dean), for purposes of subsequent appointment and promotion of professional faculty in the Division. DASA recognizes that the specific scholarly activities upon which faculty will be evaluated may vary within and across departments. The framing of discipline-specific standards for subsequent appointment and promotion is the responsibility of the departments and First Year College in DASA. The standards used to evaluate faculty members for subsequent appointment, promotion and comprehensive review reflect an expectation of high-level faculty performance in their respective disciplines.

1.2. DASA is a unique organization that integrates curricular and co-curricular components to improve the academic performance of our students and the quality of academic and non-academic experiences at NC State University. DASA is committed to providing our students the programs and services they need for optimal success (retention, timely graduation, educational and personal growth).

1.3. DASA was launched on July 1, 2012, the result of a merger of the Division of Student Affairs and the Division of Undergraduate Academic Programs. Organizationally, DASA has four sub-divisions that represent the wide variety of initiatives, services and programs that serve students across the university. The Academic Programs and Services (APS) unit is the academic home for professional faculty and First Year College professionals.


2.1 NC State University specifies contributions in six Realms of Faculty Responsibility as the principal standards for decisions about faculty subsequent appointment and promotion. DASA recognizes the importance attached to these realms of responsibility. As a matter of principle, DASA leaves the determination of specific standards for contribution in these realms to departments, with the understanding that departments’ standards will reflect high performance in the area(s) of responsibility for which faculty are responsible (e.g., teaching; scholarship, research and creative activity; and service and engagement).  The forms of scholarship expected from individual faculty members will be described in their Statement of Faculty Responsibilities.

2.2 All faculty members must demonstrate that they are effective teachers and that they have made contributions in other areas as appropriate.  It is important to understand that teaching includes activities and responsibilities beyond the classroom setting.  These activities and responsibilities with students may include, but are not limited to, advising, mentoring, supervision, direction of papers and research and other contact and academic relationships outside the classroom.

2.3 DASA faculty may have responsibilities in other areas such as scholarship, service and engagement; activities relevant to these areas of responsibility may be prescribed in departmental rules.

3.  GENERAL STANDARDS AND CRITERIA (refer to Departmental Rules)


4.1 DASA Promotion Committee

4.1a The purpose of the college-level review by faculty is to assess subsequent appointment and promotion recommendations from academic departments or programs and to provide advice to the VC/Dean about whether departmental recommendations meet college expectations. In DASA, this role is carried out by a Division Promotion Committee.  The Committee must provide a formal advisory vote and written assessment of each candidate for promotion in rank. This vote and written assessment are part of each candidate’s dossier as it moves forward to the dean and the university level. The VC/Dean will meet with the committee upon making a recommendation that differs from the voting faculty.

4.1. b The committee may also be asked to advise the VC/Dean on appointments of lecturers and promotions to senior lecturer within the First Year College.

4.1. c From a list of nominees including nominees suggested by the academic departments, the VC/Dean shall appoint a Division Promotion Committee comprised of five persons who are to serve on a two-year rotating basis.* The committee is to be comprised of tenured Professors working within DASA and, due to the limited number of tenured faculty in DASA, tenured faculty at the rank of Professor from allied departments outside DASA.  DASA administrators at the Department Head level or above may not serve on the committee.  The VC/Dean will appoint a committee chair from among the members.

4.2 Although the DASA faculty have their academic home in Academic Programs and Services, faculty in the departments of Music and Health and Exercise Studies also work in one of the other sub-divisions (either Arts NC State or Health Wellness and Student Development). The Vice Provosts for ARTS NC STATE and Student Development, Health, and Wellness shall be fully consulted in the development of the Statement of Faculty Responsibilities (SFRs) for academic department heads whose service center is in either of those DASA subdivisions.  SFRs for these department heads shall be submitted directly to the VP for Academic Programs and Services and then reviewed jointly with the appropriate VP for the service center before going to the VC/Dean for final review.

4.3 The VC/Dean may consult with the Vice Provost for Academic and Student Services and the Vice Provosts for the Arts and for Student Development, Health, and Wellness in the review of faculty within DASA when considering appointment and promotion in rank.


5.1 Professional Teaching faculty with professorial rank. (See NCSU REG 05.20.34 – Non Tenure Track Faculty Ranks and Appointments.)

5.1.1 Full-time professional faculty with professorial rank are appointed with the expectation that they may be promoted to higher faculty ranks.

5.1.2 Part-time professional faculty who have the qualifications for rank described in Section 5 may be appointed with the appropriate professorial rank.  Part-time faculty with professorial rank are not eligible for promotion.

5.1.3 Professional faculty who hold professorial rank of Assistant Professor, Associate Professor or Professor shall carry the modifier “Teaching,” which may only be used to modify professorial rank.  Teaching faculty is a full-time (>.75 FTE) or part-time (<.75 FTE) contract with a principal responsibility in teaching.

5.2 Lecturer

Lecturers are appointed with primarily instructional responsibilities and are defined as a full-time (>0.75 FTE) or part-time (<.75 FTE) contract held by a person employed by NC State meeting the qualifications for Lecturers in Section 5.2 of NCSU REG05.20.34 – Professional Faculty Ranks and Appointments


In addition to qualifications required for academic rank, NC State has published guidelines for the credentials required for faculty teaching at all course levels.  For faculty who teach, departments must have documentation that each faculty member is qualified to teach the course, either based on degrees attained or alternative credentials. For these guidelines and instructions on how to document credentials, see “Documenting Compliance with SACS and University Qualifications for Teaching Assignments” on the Office of the Provost website and NCSU REG 05.20.40 – Instructor Qualifications.


Initial contracts and subsequent contracts at the same rank are initiated by the head of an academic department based upon appropriate documentation prepared in accordance with university guidelines established by the Provost. Documentation shall be assembled by the Department Head in cases of initial contracts and by the candidate in consultation with the Department Head in cases of subsequent contracts.  To receive a subsequent contract at a higher rank, the faculty member must have gone through the promotion process.  Departmental criteria and standards as defined in their rules apply.  See NCSU REG05.20.34 – Professional Faculty Ranks and Appointments.


8.1 Promotion Dossier

The promotion dossier shall be assembled by the candidate in consultation with the Department Head. Dossier instructions follow the format stipulated in NCSU REG05.20.20 – RPT Dossier Format Requirements and NCSU REG05.20.34 – Professional Faculty Ranks and Appointments


University College does not require external evaluations for professional faculty promotions to the rank of Teaching Assistant Professor and Teaching Associate Professor.  External evaluations for professional teaching faculty promotions are required only for promotion to the rank of Teaching Professor.


Consultation, Recommendations and Decisions follow the procedures defined in NCSU POL05.20.01 – Appointment, , Promotion and Permanent Tenure and REG 05.20.05 Consultation and Written Assessments, Recommendations and Responses in RPT Review


May 1: The Department Head notifies all faculty members of the procedures and schedule for review.

May 15: The Department Head meets with each candidate for promotion in rank to clarify the review process, criteria and required materials.

August 1: AVP for Administration and Curriculum submits the DASA RPT summary sheet to the provost’s office listing all candidates who wish to be considered for the promotion process.

September 15:  Candidate completes dossier for review and submits to the Department Head.

September 15: Dean appoints the University College committee

October 1 – 15: Department voting faculty reviews candidate dossier, votes and submits written results to the department head

November 1: Department head completes review and forwards recommendation to the Dean.

December 15: University College committee completes review, votes and submits recommendation to Dean.

January 2: Dean submits dossier and recommendation for each candidate to the Provost

(dates are subject to change to align with  university calendar)