RUL 05.67.12 - Division of Academic and Student Affairs/University College Professional Track Contract and Promotion Standards and Procedures

RUL 05.67.12 – Division of Academic and Student Affairs/University College Professional Track Contract and Promotion Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: September 11, 2013. Last Revised: April 27, 2026.

NCSU REG05.20.05 – Consultation and Written Assessments, Recommendations and Responses in RPT Review
NCSU REG 05.67.26 – Division of Academic and Student Affairs/University College Reappointment, Promotion and Tenure Standards and Procedures

Additional References:
Office of the Provost RPT Website

Contact Info.: Vice Chancellor and Dean, Division of Academic and Student Affairs/University College (919) 515-2446

1. INTRODUCTION

This rule describes contract and promotion procedures for the Division of Academic and Student Affairs/University College (DASA/UC), and is supplemental to and consistent with NCSU POL 05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure and NCSU REG 05.20.34 – Professional Faculty Ranks and Appointments. DASA/UC recognizes that the specific scholarly activities upon which faculty will be evaluated may vary within and across departments. The framing of discipline-specific standards used to evaluate faculty members for contract and promotion is the responsibility of the academic department and reflects an expectation of high-level faculty performance in their respective disciplines.

2. AREAS OF FACULTY RESPONSIBILITY

2.1 NC State University specifies contributions in six realms of faculty responsibility as defined in NCSU REG 05.20.27- Statements of Faculty Responsibilities as the principal standards for decisions about faculty subsequent contract and promotion. DASA/UC recognizes the importance attached to these realms of responsibility. As a matter of principle, DASA/UC leaves the determination of specific standards for contribution in these realms to individual departments within DASA/UC.

2.2 The standards used in evaluating the performance of faculty members should reflect the mission of the department and DASA/UC and a high level of expectation for the faculty member’s effort within the discipline.2.3 The Statement of Faculty Responsibilities (SFR) should reflect an appropriate mix of realms supportive of the department and DASA/UC missions. All faculty members’ SFRs must include a strong focus on the realm of Teaching and Mentoring of Undergraduate and Graduate Students.

3. GENERAL STANDARDS AND CRITERIA

3.1 At the college-level of review, the review of candidates will employ the standards of the university, standards in this rule, and the department’s definition of standards in the realms of faculty responsibilities with the expectation that faculty who are appointed and promoted within DASA/UC are highly qualified within their discipline.

3.2 The merit of the faculty member’s performance rather than time in rank is the basic standard for all recommendations for promotion. However, the dossier must demonstrate that the faculty member has established a record of performance at NC State consistent with promotion criteria.

4. PROCEDURES FOR FACULTY REVIEW IN DASA/UC

4.1 DASA/UC Reappointment Promotion and Tenure Committee (CRPTC)

4.1.1 The purpose of the college-level review is to assess promotion recommendations from academic departments and to provide advice to the VC/Dean about whether departmental recommendations meet DASA/UC expectations. This role is carried out by the CRPTC. The CRPTC must provide a formal advisory vote and written assessment of each candidate for promotion in rank. This vote and written assessment are part of each candidate’s dossier as it moves forward to the VC/Dean and the university level.

4.1.2 The CRPTC also assures that the Departmental Voting Faculty (DVF) have given consideration to a faculty member’s ability to function as part of the department, college, and university team. Individual accomplishments are of primary importance, but contributions to the success of the department, DASA/UC, and university must be considered along with individual accomplishments.

4.1.3 The CRPTC also serves as the review body for initial appointments in ROTC departments. The committee makes recommendations to the VC/Dean. Commanders are typically appointed at the level of Professor of the Practice, and other ROTC faculty are appointed at the rank of Lecturer or Senior Lecturer.

4.1.4 The CRPTC shall consist of at least three tenured full professors who are to serve on a two-year rotating basis. For years when the CRPTC is considering one or more professional track faculty promotions, the CRPTC shall also include three professional track faculty members at the rank of Teaching Professor. Additional CRPTC members at the rank of Associate Teaching Professor may be appointed to the CRPTC at the VC/Dean’s discretion but will be eligible to discuss and vote on promotion from assistant to associate only. Professional track faculty members are eligible to discuss and vote on the professional track faculty promotion cases but are not eligible to vote on tenure track cases. The VC/Dean appoints all CRPTC members. If DASA/UC does not have a sufficient number of faculty who meet the above requirements, the VC/Dean may appoint faculty members from other colleges who meet the requirements. Administrators at the department head level or above may not serve on the CRPTC. The VC/Dean designates the CRPTC chair.

4.1.5 The CRPTC shall provide an independent assessment of the candidate based on the RPT criteria of DASA/UC. The CRPTC shall communicate their recommendations to both the candidate and the VC/Dean via the Faculty Excellence Portal (FEP).

4.1.6 Members of the CRPTC shall only cast votes pertaining to the candidate at the college level and not as a part of their DVF. In all circumstances, members may only have one vote for any candidate during the process.

4.1.7 The VC/Dean will also make an independent decision on the candidate. These findings shall be communicated with the candidate via FEP.

4.1.8 The office of the VC/Dean will be responsible for forwarding the completed dossier to the office of the Provost via FEP in cases of promotion, conferral of tenure, and non-reappointment. The VC/Dean is the final decision maker in cases of reappointment.

5. PROFESSIONAL FACULTY RANK AND TITLES

5.1 Professional Track faculty who hold professorial rank of Assistant Professor, Associate Professor or Professor shall carry the appropriate modifier which may only be used to modify professorial rank. (See NCSU REG 05.20.34 – Professional Faculty Ranks and Appointments.)

5.1.1 Full-time Professional Track faculty with professorial rank are appointed with the expectation that they may be promoted to higher faculty ranks.

5.1.2 Part-time Professional Track faculty who have the qualifications for rank described in Section 5 may be appointed with the appropriate professorial rank. Part-time faculty with professorial rank are not eligible for promotion.

5.2 Lecturer and Senior Lecturer

5.2.1 Lecturer Track faculty are appointed with primarily instructional responsibilities. are given a full-time (>0.75 FTE) or part-time (<.75 FTE) contract, and must meet the qualifications for Lecturers in NCSU REG 05.20.34 – Professional Faculty Ranks and Appointments

5.2.2 Senior Lecturers are appointed with primarily instructional responsibilities, are given a full-time (>0.75 FTE) or part-time (<.75 FTE) contract, and must meet the qualifications for Senior Lecturers in NCSU REG05.20.34 – Professional Faculty Ranks and Appointments. Promotion to Senior Lecturer follows university and department rules and standards for the Department of Health and Exercise Studies and for the Department of Performing Arts and Technology.

6. QUALIFICATIONS FOR PROFESSIONAL TRACK FACULTY CONTRACTS

In addition to qualifications required for academic rank, NC State has published guidelines for the credentials required for faculty teaching at all course levels. For faculty who teach, departments must have documentation that each faculty member is qualified to teach the course, either based on degrees attained or alternative credentials. For these guidelines and instructions on how to document credentials, see “Documenting Compliance with SACS and University Qualifications for Teaching Assignments” on the Office of the Provost website and NCSU REG 05.20.40 – Instructor Qualifications.

7. PROCEDURE FOR INITIAL CONTRACT AND SUBSEQUENT CONTRACT AT THE SAME RANK

Initial contracts and subsequent contracts at the same rank are initiated by the Department Head based upon appropriate documentation prepared in accordance with university guidelines established by the Provost. Documentation shall be assembled by the Department Head in cases of initial contracts and by the candidate in consultation with the Department Head in cases of subsequent contracts. To receive a subsequent contract at a higher rank, the faculty member must have gone through the promotion process. Departmental criteria and standards as defined in their rules apply. See NCSU REG05.20.34 – Professional Faculty Ranks and Appointments.

8. PROMOTION OF PROFESSIONAL TRACK FACULTY WITH PROFESSORIAL RANK

8.1 Promotion Dossier

The promotion dossier shall be assembled by the candidate in consultation with the Department Head and must follow the format stipulated in NCSU REG05.20.20 – RPT Dossier Format Requirements and NCSU REG05.20.34 – Professional Faculty Ranks and Appointments

8.2 External Evaluations

DASA/UC does not require external evaluations for Professional Track faculty promotions to the rank of Assistant Professor or Associate Professor. External evaluations for Professional Track faculty are required only for promotion to the rank of Professor.

9. CONSULTATION

Consultation, Recommendations and Decisions follow the procedures defined in NCSU POL05.20.01 – Appointment, , Promotion and Permanent Tenure and NCSU REG 05.20.05 Consultation and Written Assessments, Recommendations and Responses in RPT Review

10. SCHEDULE FOR FACULTY REVIEW AND PROMOTION

10.1 Timetable for Promotion

The DASA/UC timetable for all faculty review and promotion activities for the coming academic year will be shared with faculty in January. This schedule will include specific deadlines for candidates to meet with and notify Department Heads of their intent to submit the dossier, the submission deadlines for external letters (if required), and the final assembly of dossiers.

10.2 The DVF for all subsequent contract and promotion activities will be convened in early fall and will conclude their reviews in November. The CRPTC will complete their review in December. Notification of the Dean’s decision regarding subsequent contracts for all Professional Track faculty will be made in accordance with the time periods for courtesy notice set forth in REG 05.20.34 – Professional Faculty Ranks and Appointments. The Dean’s decision on offering a contract to a Professional Track faculty member is final.