RUL 05.68.04 – Department of Animal Science Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: March 11, 2010.  Last Revised: August 3, 2016.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty

NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statements of Mutual Expectations
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
College and Department RPT Rules
NC State Guide on Peer Review of Teaching

Contact Info:  Department Head (919-515-2755)

  1. INTRODUCTION

This rule describes standards and procedures of the Department of Animal Science for post tenure review of faculty. This rule is consistent with the requirements of the College of Agriculture and Life Sciences Post Tenure Review of Faculty, NC State’s REG 05.20.04 Post Tenure Review of Faculty, UNC Policy 400.3.3 – Performance Review of Tenured Faculty and UNC Policy 400.3.3.1[G] – Guidelines on Performance Review of Tenured Faculty. To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control.  The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and this Rule are followed.

  1. POST TENURE REVIEW COMMITTEE (PTRC)

2.1 Selection

2.1.1 The PTRC shall consist of six tenured faculty members elected by the tenured faculty of the Department of Animal Science.  PTRC members will serve staggered three-year terms with two new members being elected each year.  All tenured faculty in the department are eligible to serve on the PTRC.  There are no limits on the number of times a faculty member may serve on the PTRC.  A member of the PTRC who is being reviewed will not participate in the deliberation of their own dossier, but will be able to contribute in all other matters. If a PTRC member is unable to complete his or her term, the tenured faculty will vote to determine the replacement member at the soonest possible faculty meeting thereafter.

2.1.2 The PTRC chair will be a member of the PTRC, elected by the membership at the final meeting of the year from the four continuing committee members.  A member of the PTRC who is being reviewed will not serve as chair of the committee.  The PTRC Chair should familiarize himself or herself with the applicable policies and regulations and this rule.

2.1.3 The PTRC will exist on an academic year basis, with a nomination and election process being conducted at the beginning of the Academic Year.  The Animal Science Department Head will be responsible for conducting the nomination and election process.  The Animal Science Department Head shall initiate the election by soliciting nominations during the fall term.  A candidate will be considered elected if a majority of eligible voters has voted and the candidate receives a majority of the votes cast.

2.2 Meeting Schedule

The PTRC will meet with the Department Head early in the fall semester to learn who will be reviewed during that year and what the schedule will be.  The main review will be held in the spring after the Department has assembled the required materials, as set forth in section 5.2 of NCSU REG05.20.04 – Post Tenure Review of Faculty, from each faculty member to be reviewed.

The PTRC Chair will schedule all meetings, coordinate with the Department Head, and prepare and transmit reports from the committee to the Head and to the faculty members reviewed.

  1. DOCUMENTATION PROVIDED TO THE PTRC

The documentation provided to the PTRC is set forth in section 5.2 of NCSU REG05.20.04 – Post Tenure Review of Faculty.  In addition student teacher/course evaluations since the last review should be provided along with other pertinent information.

  1.     STANDARDS FOR MEETING EXPECTATIONS

4.1 Standards for Associate Professor

Associate Professors are to be evaluated to determine if they are performing the realms of responsibility set forth in their Statement of Mutual Expectations at the Associate Professor standard as set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures.  They must present evidence that they are maintaining an acceptable level for Associate Professor as set forth in the Academic Tenure Policy and college and departmental reappointment, promotion and tenure rules.

4.2 Standards for Professor

Professors are to be evaluated to determine if they are performing the realms of responsibility set forth in their Statement of Mutual Expectations at the standard set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures.  They must present evidence that they are maintaining an acceptable level for Professor as set forth in the Academic Tenure Policy and college and departmental reappointment, promotion and tenure rules.

4.3 Faculty Performance Criteria

All tenured faculty members in the Department of Animal Science are expected to make significant contributions to the Department’s teaching, extension and/or research programs.  The following criteria will serve as general standards for post tenure review of faculty. Documentation submitted to the PTRC as part of the post tenure review of tenured faculty process will be used in making these assessments.  The expectations in each area will depend on the faculty members’ appointment as documented in their Statement of Mutual Expectations. For individuals with assignments in more than one area, exceptional performance in one area may outweigh marginal performance in another area.

4.3.1 Teaching: Faculty with academic appointments are expected to have on-going teaching activities.  In addition to classroom instruction, other examples of teaching activities include advising of undergraduates, development or revising of courses, advising graduate students and serving on graduate student committees, teaching publications, computer-based educational programs, teaching presentations at scientific meetings and extramural teaching grants.

4.3.2 Research: Faculty with research appointments are expected to have an active research program; the extent of activity depending on the faculty member’s research appointment.  Evidence of productivity should include publication of research results in peer reviewed journals.  Other measures of research productivity include extramural research funding, research presentations at regional, national or international meetings, invited presentations at regional, national or international conferences, book chapters, papers in symposia or conference proceedings, manuscripts in press or submitted and patents.

4.3.3 Extension: Faculty with extension appointments are expected to contribute to the development and implementation of a comprehensive extension program to include needs assessment, plan of work, and documentation of efforts and impacts.  Program components must be coherent and focused in the area of responsibility with a continuity among those components.  Program implementation may involve a variety of efforts such as providing technical assistance, conducting applied research, and providing formal or nonformal education.  Scholarly activities in transferring knowledge to adult and youth clientele includes publications, meetings, distance learning, correspondence, consultation, demonstrations, and other creative or innovative work.  Goals of an extension program should focus on meeting needs of clientele, including support of livestock commodities and industries and service to livestock organizations.  Achieving these goals involves developing partnerships with field faculty, interdisciplinary teams, and attracting extramural funding.  Extramural support may be in the form of direct grants, university mini-grants, memorandum of agreements, unrestricted gifts, in-kind support, and collaborative efforts.

4.3.4 Service: All faculty are expected to make service contributions.  Service activities include serving on departmental, college, university and/or national committees.  Contributions to a faculty member’s discipline such as serving as an officer of societies, serving on editorial boards, reviewing grant proposals and serving as an ad hoc reviewer of journal articles also are considered service activities.  Service to commodity organizations also is a service activity.

  1. STANDARDS FOR EXCEEDING EXPECTATIONS

The faculty in the Department of Animal Science perform at an exceptionally high level and it is expected that a faculty member will be at the top of their field.    For a faculty member to “exceed expectations” they would need to win a top internationally known award or other similar level of achievement.  The recommendation and use of “exceeds” expectations will be reserved for only the most exceptional performance.