RUL 05.68.08 – Department of Entomology Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: December 16, 2009.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty

NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statements of Mutual Expectations
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching

Contact Info:  Department Head (919-515-2620)


1.  INTRODUCTION

This rule describes standards and procedures of the Department of Entomology for post tenure review of faculty.  It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control. The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and this Rule are followed.

2.  POST TENURE REVIEW COMMITTEE (PTRC)

2.1. Selection

2.1.1 The PTRC shall consist of three full professors from the Department of Entomology.  This committee will be appointed by the Department Head of Entomology and will consist, when feasible, of two faculty with a predominant percent appointment representing each of the two areas, extension and research, and one faculty member with a significant role in teaching and/or with a predominant teaching appointment. All full professors in the department are eligible to serve on the PTRC, unless they will be reviewed during their term as a member of the PTRC.

2.1.2 The initial PTRC will have one member serving for a one-year term, one member serving for two years and one member serving for three years.  The member appointed for the one-year term will be the Chair.  In following years, a new member will be appointed by the Department Head to replace the outgoing chair, and these members will serve for three years.  The charge of the PTRC is to evaluate tenured assistant, associate and full professors who are scheduled for review based on NCSU REG05.20.04 – Post Tenure Review of Faculty.

2.1.3 In any given academic year, the member of the PTRC who is serving for his or her last year will chair the committee.  The PTRC Chair should familiarize himself or herself with the applicable policies and regulations and this rule.

2.2. Meeting Schedule

The Department Head will notify the PTRC chair of those eligible for review the following year during the Spring Semester of each academic year. The Department Head will then notify the reviewees and the department seminar committee chair so that the mandatory departmental seminar can be scheduled. Reviewees will be required to produce their documentation by the subsequent Spring Break, so that the PTRC has adequate time to review the materials. All members of the PTRC are required to attend all review seminars.

After all review seminars for the academic year have been completed, the chair of the PTRC will convene a meeting of the PTRC to evaluate the reviewees.  The PTRC Chair will prepare and transmit reports from the committee to the Head.  The Department Head will transmit reports to the faculty members reviewed.

The Department Head, chair and PTRC members must all follow the university NCSU REG05.20.04 – Post Tenure Review of Faculty as well as this Rule.

3.  DOCUMENTATION PROVIDED TO THE PTRC

The following documentation must be included in the review dossier prepared by each reviewee, as set forth in section 5.2 of university NCSU REG05.20.04 – Post Tenure Review of Faculty:

  • A current CV
  • The Statement of Mutual Expectations
  • Each annual activity report since the last review
  • Peer teaching evaluations since the last review

In addition, the Entomology Department requires the following documentation:

  • A summary statement (no longer than 2 pages) by the faculty member describing major accomplishments since the last review
  • Student evaluations of teaching effectiveness since the last review

In addition, an optional teaching portfolio may be provided by the faculty member.

4. ADDITIONAL PROCEDURES REQUIRED BY DEPARTMENT

Within a year prior to the post-tenure review, the faculty member will present an Entomology Departmental Seminar describing one or more of the major accomplishments of his or her extension, teaching and/or research program(s) during the period of review.  The specific content including background information is left to the discretion of the faculty member.  The relevancy of the work in relationship to the overall goals and future directions of the program should be included.  This presentation will be part of the regular Departmental Seminar Series or other suitable venue and should be scheduled by the faculty member to be reviewed.

5.  PERFORMANCE STANDARDS

5.1 Standards for Associate Professor

Associate Professors are to be evaluated to determine if they are performing the realms of responsibility stated in their Statement of Mutual Expectations at the Associate Professor standard as set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures. They must present evidence that they are maintaining the standards for promotion to associate professor as set forth in the Academic Tenure Policy and college and departmental reappointment, promotion and tenure rules. Associate Professors are expected to present an exceptional record in their areas of responsibility (i.e., research, teaching and advising, or extension) and rank very high compared to colleagues in the same field at similar stages in their careers at peer institutions. They are expected to publish regularly in recognized journals appropriate to their areas of responsibility, demonstrate success in obtaining external financial support, and demonstrate a path toward becoming a leader in their field. Accomplishment as an educator is expected either in a range of undergraduate and graduate courses or as an extension educator. Performance as an advisor will be evaluated, as will general leadership abilities and service to the profession and within the University.

5.2 Standards for Professor

Professors are to be evaluated to determine if they are performing the realms of responsibility stated in their Statement of Mutual Expectations at the standard set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures.  They must present evidence that they are maintaining the standards for promotion to full professor as set forth in the Academic Tenure Policy and college and departmental reappointment, promotion and tenure rules. Professors are expected to show an exemplary record of excellence in their areas of responsibility (i.e., research, teaching and advising, or extension), to rank very high compared to colleagues in the same field at similar stages in their careers at peer institutions, and to demonstrate leadership in their fields. Professor’s research should be regularly published in recognized journals or in books issued by reputable publishers. Success in obtaining external financial support is expected. Accomplishment as an educator is expected either in a range of undergraduate and graduate courses or as an extension educator. Performance as an advisor will be evaluated, as will general leadership abilities.

5.3 Criteria used for faculty evaluation during the post tenure review process are listed below.  These criteria are not in order of priority nor are they of equal weight.  Faculty are evaluated on their total program and are expected to achieve excellence in most of the criteria that are appropriate in relation to the nature of the appointment and based on the goals outlined in the Statement of Mutual Expectations.

5.3.1 Teaching Contributions:

  • Student evaluations of courses (including formal courses, special topics and seminars)
  • Academic advising of undergraduate and graduate students
  • Peer evaluations of course lectures and communication skills (based on observation), Documented innovation in course content, course development, presentation or delivery
  • Development of teaching publications and aids, including videos, computer software, insect collections, progressive teaching tools, on-line offerings, and other items
  • Leadership of and participation in teaching symposia, conferences, workshops and similar activities
  • Honors, awards and other recognitions
  • Participation in and leadership of collaborative teaching efforts where appropriate (e.g., interdisciplinary, techniques-based, and IPM courses)
  • Efforts and success in obtaining extramural funding
  • Department Head and PTRC evaluation of departmental seminar

5.3.2 Research Contributions:

  • Quality and quantity of publications, including peer reviewed scientific papers, books, book chapters, technical bulletins, proceedings, abstracts, patents, and other intellectual property
  • Significance of research contributions relative to those of colleagues at peer institutions and appropriate to discipline and appointment
  • Development of new and innovative basic and applied research approaches, techniques, and pest management systems
  • Efforts and success in obtaining extramural funding
  • Leadership and participation in symposia and conferences, as well as non-peer reviewed publications and reports
  • Honors, awards, invited papers and presentations, and other recognitions
  • Training, advising, and co-advising undergraduate and graduate students and directing post-doctorates
  • Department Head and PTRC evaluation of departmental seminar

5.3.3 Extension Contributions:

  • Quality and quantity of appropriate educational publications, training materials, and decision aids disseminated through a variety of technologies to relevant audiences
  • Evaluations by stakeholders including extension field faculty and other clientele identified in the statement of mutual expectations
  • Interpretation of research data and technology transfer as measureable through deliverables and impacts
  • Leadership of and participation in symposia, conferences, workshops and similar activities
  • Innovations in program development and implementation
  • Honors, awards, invited presentations, and other recognitions
  • Active participation in collaborative and interdisciplinary extension and research efforts appropriate to area of responsibility
  • Leadership and participation in stakeholder training and county and area-wide programs, and publication in trade journals, and the popular press
  • Quantity and quality of applied research and demonstration projects
  • Success at fostering mutually beneficial linkages with the private and public sectors to enhance funding, available facilities, collaborative programming, and outreach
  • Efforts and success in obtaining extramural funding
  • Department Head and PTRC evaluation of departmental seminar

5.3.4 Department, College and University Service:

  • Committee service, including considerations of the scope and administrative level of the committees
  • Election to offices in College and University organizations
  • Special assignments, task forces, commissions and similar activities
  • Contributions to departmental meetings and activities
  • Leadership in inter-departmental programs and contributions to other departments.

5.3.5 Professional and Community Service:

  • Election to office in state, regional, national and international scientific societies and professional organizations
  • Committee service for scientific and professional organizations
  • Special assignments for grant evaluations, program reviews and similar activities
  • Service on editorial and publication boards and editorships for journals and books
  • Organization of scientific meetings, symposia, workshops and similar events
  • Presentations and publications for the public, schools and other groups
  • Advisory services to the public, the private sector, governmental agencies, and international organizations