RUL 05.68.17 – Prestage Department of Poultry Science Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: February 15, 2010. Last Revised: October 12, 2021.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statement of Faculty Responsibilities
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching

Contact Info:  Department Head (919-515-2626)


This rule describes standards and procedures of the Prestage Department of Poultry Science (PDPS) for post tenure review (PTR) of faculty.  It supplements NC State’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control.  The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and this Rule are followed.


2.1 Selection

2.1.1 All tenured faculty in the department serve on the PTR committee, however faculty undergoing PTR will be ineligible to vote and excluded from any discussion related to their dossier. Only full professors will be involved in the PTR of other Professors; Professors and Associate Professors will constitute the PTR committee for Associate Professors.

2.1.2 As part of the PTR process, the Department Head will appoint two members of the PTR Committee (PTRC) to summarize (in writing), the results of the Committee’s comments, recommendations and vote.

2.1.3 One member will be designated as Chair of the review process by the Department Head.  The Chair is primarily responsible for producing the written response and discussing it with other Committee members to ensure that the written response is accurate and truly reflective of the Committee’s evaluation.  The Chair is also responsible for the presentation of the written response to the faculty member being reviewed and the Department Head.

2.2   Meeting Schedule

2.2.1 The Department Head will develop a schedule for all faculty reviews for the Department. This schedule will include all reviews scheduled for a period of five years, and will be updated annually or more often if needed.

2.2.2 In January, the Department Head will convene the PTRC and select a Chair. Also in January, the Department Head notifies all faculty to be reviewed during that PTR cycle and requests they begin preparing their documentation for submission to the Department Head by the end of February. The PTRC will meet and review the materials before the end of March. Written assessments from the PTRC and the Department Head will be provided to the faculty member by mid-April.  The complete package, including optional faculty members’ response to review, is forwarded to the College by the end of April, so College assessments can be completed by May 15.


The documentation provided to the PTRC is set forth in section 5.2 of university NCSU REG05.20.04 – Post Tenure Review of Faculty.

In addition, faculty in Poultry Science undergoing the five-year PTR are expected to provide a one-page bulleted executive summary highlighting their accomplishments since their last review in relation to their Statement of Faculty Responsibilities (SFR). The executive summary should also include a brief summary of the individual faculty member’s professional development plans for the subsequent three years.


4.1 Standards for Associate Professor

Associate Professors are to be evaluated to determine if they are performing the realms of responsibility set forth in their SFR at the Associate Professor standard set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures. They must present evidence that they are maintaining an acceptable level for Associate Professor as set forth in the Academic Tenure Policy of the university, college and departmental reappointment, promotion and tenure rules.

4.2 Standards for Professor

Professors are to be evaluated to determine if they are performing the realms of responsibility set forth in their SFR at the Professor standard set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures. They must present evidence that they are maintaining an acceptable level for Professor as set forth in the Academic Tenure Policy of the university, college and departmental reappointment, promotion and tenure rules.

4.3 Faculty Performance Criteria

All tenured faculty members in the PDPS are expected to make contributions to the Department’s research, teaching, extension, and outreach programs as outlined in their SFR.  The following criteria will serve as general standards for post tenure review of faculty. Documentation submitted to the PTRC as part of the post tenure review of tenured faculty processes will be used in making these assessments.  The expectations in each area will depend on the faculty members’ responsibilities as documented in their SFR. For individuals with assignments in more than one area, exceptional performance in one area may outweigh performance in another area when determining the overall assessment.

4.3.1 Teaching and Mentoring of Undergraduate and Graduate Students: Faculty with academic responsibilities are expected to have on-going teaching activities.  In addition to classroom instruction, other examples of teaching activities include, but are not limited to, advising of undergraduates, development or revising of courses, advising graduate students and serving on graduate student committees, teaching publications, distance education programs, teaching presentations at scientific meetings and extramural teaching grants.

4.3.2 Discovery of Knowledge through Discipline-Guided Inquiry: Faculty with research responsibilities are expected to have an active research program; the extent of activity depending on the faculty member’s research appointment.  Evidence of productivity should include publication of research results in peer reviewed journals.  Other measures of research productivity include, but are not limited to, extramural research funding, research presentations at regional, national or international meetings, invited presentations at regional, national or international conferences, book chapters, white paper writing committees, papers in symposia or conference proceedings, manuscripts in press or submitted, and patents.

4.3.3 Extension and Engagement with Constituencies outside the University: While all faculty are expected to contribute to this area of responsibility consistent with their SFR, as a commodity department in the College, some faculty have official extension appointments, with specific responsibilities associated with the University’s Extension programs.  These faculty and their programs are evaluated by the Departmental Extension Leader and the Associate Dean for Extension. The engagement activities of faculty without official extension appointments are not subjected to this additional level of review.  Therefore, for the purposes of PTR review in the PDPS, this performance criteria in the SFR is divided into two sections where “Extension” is applicable to faculty with an official extension appointments and “Engagement” is applicable to those without an official extension appointment. Extension: Faculty with extension appointments are expected to contribute to the development and implementation of a comprehensive extension program to include needs assessment, plan of work, and documentation of efforts and impacts.  Program components must be coherent and focused in the area of responsibility with a continuity among those components.  Program implementation may involve a variety of efforts such as providing technical assistance, conducting applied research, and providing formal or informal education.  Scholarly activities in transferring knowledge to adult and youth clientele include, but are not limited to, publications, meetings, distance education, correspondence, consultation, demonstrations, and other creative or innovative work.  Goals of an extension program should focus on meeting needs of clientele, including support of the poultry industry and service to poultry organizations.  Achieving these goals involves developing partnerships with field faculty, interdisciplinary teams, and attracting extramural funding.  Extramural support may be in the form of direct grants, university mini-grants, memoranda of agreements, unrestricted gifts, service agreements, in-kind support, and collaborative efforts. Engagement: Faculty without a formal extension appointment should contribute to the University’s land-grant mission through engagement with the public consistent with their SFR.  Productive engagement of the public includes but is not limited to: Talks to the public, active engagement in K-12 education, articles written for the public, science done with the public, involvement in the development of museum exhibits or materials for the public, and the mentoring of undergraduate students, graduate students or postdoctoral researchers in public engagement. Other examples of reputation that emanate from a successful public science program include radio and television appearances, contributions to the discourse (whether at professional meetings or elsewhere) on the role of communication in science and collaborations that forge new connections between science and the public. Additionally, evidence of public science includes traditional extension activities in which stakeholders are directly engaged by scientists with the aim of increasing the scientific basis of practice, this can include, but is not limited to, service to private industry, establishment of new start-up ventures, or other activities that provide direct, tangible, impact on job creation and economic development.

4.3.4 Service in Professional Societies and within the University: All faculty are expected to make service contributions.  Service activities include serving on departmental, college, university, and/or national committees.  Contributions to a faculty member’s discipline such as, but not limited to, serving as an officer of societies, serving on editorial boards, reviewing grant proposals and serving as an ad hoc reviewer of journal articles also are considered service activities.  Service to commodity organizations also is a service activity.

4.4 Standards for Exceeding Expectations

For both Associate Professors and Professors the standard for exceeding expectations will be consistent with the College Post Tenure Review Rule definition: For a faculty member to “exceed expectations” they would need to win a top internationally known award or other similar level of achievement.  The recommendation and use of “exceeds” expectations will be reserved for only the most exceptional performance.