RUL 05.68.39 – Department of English Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: November 16, 2009. Last Revised: October 19, 2017.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statement of Faculty Responsibilities
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching

Contact Info:  Department Head (919-515-4101)


This rule describes standards and procedures of the Department of English for post tenure review of faculty.  It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control.  The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and this Rule are followed.


2.1. Selection

All tenured faculty in the department are eligible to serve on the PTRC, unless they will be reviewed during the term. The Post Tenure Review Committee (PTRC) will consist of five tenured faculty, three full professors and two associate professors, chosen each September by drawing names for two-year terms from among those not scheduled for comprehensive review.  One full professor and one associate professor will be chosen in addition as alternate members of the PTRC in case a regular member needs to recuse him or herself. No more than one PTRC member will come from any program specialty area. Once a faculty member has served on the PTRC, he or she will not serve again until other faculty representing the same rank and area have served. A faculty member may be excused from service on the PTRC for a particular year when conflicting circumstances arise. All PTRC deliberations, recommendations, and reports will be held in strict confidence by all committee members. The Chair of the PTRC will be appointed by the Department Head.

2.2. Meeting Schedule

The Department Head will inform faculty members to be reviewed by January of spring semester, although the faculty will be aware of the review by knowing when they were last reviewed and whether five years have passed.   The review process will be completed by April 15, when the PTRC will send the report to the Department Head. The Department Head, Chair and PTRC members will follow the NCSU REG05.20.04 – Post Tenure Review of Faculty as well as this rule.


The documentation provided to the PTRC is set forth in section 5.2 of NCSU REG05.20.04 – Post Tenure Review of Faculty.


4.1 The PTR Committee will determine whether candidates do not meet expectations, meet expectations, or exceed expectations after a review of all materials submitted and based upon the expectations set forth in their Statement of Faculty Responsibilities.   Exemplary cases in which a candidate exceeds expectations will be characterized by distinguished achievements, including at least one but normally a combination of the following: major teaching awards; the receipt of prestigious awards or fellowships from noteworthy national or international professional societies, academies, or granting agencies; an extraordinary quantity of peer reviewed scholarly or creative work published in national and international venues recognized for their excellence; extraordinary service to the department, college, university, or profession.

Ordinarily, for a PTR candidate to exceed expectations, s/he must demonstrate exemplary performance, as described above, in at least one of the three realms of responsibility, with strong performance in the other realms, at or above “meets expectations.” If performance in any of the three areas falls below “meets expectations,” the candidate is not eligible for the overall determination of “exceeds expectations.”

4.2 Standards for Associate Professor

Associate Professors are to be evaluated to determine if they meet, do not meet, or exceed the expectations set forth in their Statement of Faculty Responsibilities.

4.3 Standards for Professor

Professors are to be evaluated to determine if they meet, do not meet, or exceed the expectations set forth in their Statement of Faculty Responsibilities.