Authority: Executive Vice Chancellor and Provost
History: First Issued: December 11, 2009. Last Revised: July 12, 2019.
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statement of Faculty Responsibilities
NCSU REG05.20.10 – Evaluation of Teaching
Contact Info: Department Head (919-513-6422)
This rule describes standards and procedures of the Department of Molecular Biomedical Sciences for post tenure review of faculty. It supplements NC State University and the College of Veterinary Medicine Academic Tenure Policy and Regulation on Post Tenure Review of Faculty. To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control. The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and NCSU RUL05.68.77 – College of Veterinary Medicine Post Tenure Review of Faculty and these Rules are followed.
2. POST TENURE REVIEW COMMITTEE (PTRC)
2.1.1 The PTRC shall consist of 4 tenured faculty members appointed by the Head of the Department of Molecular Biomedical Sciences. All tenured faculty in the department are eligible to serve on the PTRC unless they will be reviewed during their term on the committee. PTRC members will serve staggered three-year terms with one or two new members being elected each year. If a committee member leaves prior to the end of their term, the Department Head will appoint a replacement member for the remainder of that term. The Department Head is ineligible to serve on the committee.
2.1.2 In any given academic year, a member of the PTRC who is serving for his or her last year of their three year term will chair the committee. In the case that there are two members serving their last year, the Chair will be determined by a vote of the committee. The chair should familiarize himself or herself with the applicable policies and regulations and this rule.
2.2 Meeting Schedule
The PTRC Chair will be responsible for scheduling all meetings, coordinating with the Department Head and Department Executive Assistant, and preparing and transmitting reports from the committee to the Department Head. The main review will be held in January or February after the Department has assembled the required materials from each faculty member to be reviewed, as set forth in section 5.2 of University NCSU REG05.20.04 – Post Tenure Review of Faculty.
3. DOCUMENTATION PROVIDED TO THE PTRC
The documentation provided to the PTRC is set forth in section 5.2 of university NCSU REG05.20.04 – Post Tenure Review of Faculty and this rule, i.e.
3.1 Current Curriculum Vita.
3.2 Statement of Faculty Responsibilities (SFR).
3.3 Each annual activity report since the last post tenure review.
3.4 The Department Head’s review for each annual activity report since the last post tenure review.
3.5 Peer teaching evaluations since the last post tenure review (peer review of associate professors and professors must be completed every 3 and 5 years, respectively, as stipulated in NCSU REG05.20.10 – Evaluation of Teaching)
3.6 A candidate statement (Maximum 2 pages) that includes a summary of the significance of activities in the past 5 years and an outline of goals and plans for the next 5 years.
3.7 Failure to provide these required documents by the deadline set forth by the PTRC will result in a determination of “does not meet” expectations.
3.8 The Department Head will transmit a written summary of the PTRC’s findings and the Department Head’s own assessment to the faculty member. These findings will include a statement as to whether the faculty member “meets”, “does not meet” or “exceeds” expectations according to the performance standards for the department (see below, Section 4.)
4. PERFORMANCE STANDARDS
4.1 Standards for Associate Professor
4.1.1 Associate Professors with tenure will be evaluated with regard to assigned effort in the individual’s realms of responsibility described in their SFR and the Associate Professor standard as set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures
4.1.2 The expectation is that an Associate Professor will show evidence that they are making contributions that will eventually qualify the candidate for promotion to Professor. Associate Professors should show evidence of continued contributions in their major focus area (research, teaching, service). Demonstration of such contributions might include continued scholarly activity through innovative peer research, demonstration of advanced teaching or clinical techniques or awards, or serving on national scientific or specialty boards.
4.2 Standards for Professor
4.2.1 Professors with tenure will be evaluated with regard to assigned effort in the individual’s realms of responsibility described in their SFR and the Professor standard as set forth in the Department’s Rule on Reappointment, Promotion and Tenure Standards and Procedures.
4.2.2 The expectation is that a Professor should demonstrate a sustained effort, through innovative peer-reviewed contributions in a major focus area and will continue to maintain an international reputation and outstanding leadership in their focus area. Professors should demonstrate outstanding leadership within the department and college by participating on committees, mentorship programs, graduate student/post-doctoral training, and/or student teaching. Professors may also make significant contributions to the department and college by serving in major administrative roles.
4.2.3 In order to exceed expectations, the faculty member must significantly and consistently exceed the standards set forth in the SFR. Faculty performance that exceeds expectations must demonstrate sustained and clearly recognizable excellence across the entire five years of the review period in at least one area of teaching, scholarship, and service that corresponds to a significant area of effort distribution as defined in the SFR. This accomplishment must be consistent with the increased expectations associated with the ranks of Associate and Full Professor, respectively.
5. ADDITIONAL PROCEDURES
All participants in the post-tenure review process will participate in web-based training on how to conduct constructive and effective reviews. The Department Head will ensure that all Department Post-Tenure Review Committee members and faculty members under review participate in the training