RUL 05.68.73 – Department of Plant and Microbial Biology Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost History

First Issued: August 3, 2016.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statement of Faculty Responsibilities
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching


This rule describes standards and procedures of the Department of Plant and Microbial Biology for post tenure review of faculty.  It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control. The Department Head is responsible for assuring that the procedures as set forth in NCSU REG 05.20.04 – Post Tenure Review of Faculty and this rule are followed.


2.1. Selection

The PTRC shall consist of three tenured faculty members appointed by the Head of the Department of Plant and Microbial Biology and approved by a majority vote of the DVF.  PTRC members will normally serve staggered three-year terms with one new member being appointed each year.  All tenured professors in the department are eligible to serve on the PTRC unless they will be reviewed during the term. The Chair of the committee will be selected by the Department Head and will normally so serve during his or her third year and then rotate off the Committee. If a PTRC member is unable to complete his/her term, a replacement member will be appointed by the Department Head and approved by a majority vote of the DVF.

2.2. Meeting Schedule

The Department Head will provide the names of the faculty undergoing review to the Chair of the PTRC during the fall semester.  The Chair will contact the individuals and request the review materials during the spring semester. The PTRC will evaluate the materials provided, and will discuss each faculty member.  Performance will be evaluated according to the criteria below.

The PTRC chair is responsible for scheduling the PTRC meetings and providing the committee’s written assessment to the Department Head.  The Department Head, PTRC Chair, and PTRC members all must follow the NCSU NCSU REG 05.20.04 – Post Tenure Review of Faculty.


The documentation provided to the PTRC is set forth in section 5.2 of the NCSU REG 05.20.04 – Post Tenure Review of Faculty.  In addition, the faculty member may provide to the PTRC additional information the individual feels necessary for the committee to make an accurate assessment of their performance


4.1 Standards for Associate Professor

Associate Professors are to be evaluated to determine if they meet the expectations set forth in their Statement of Faculty Responsibilities.  It is expected that Associate Professors have activity in at least 2 of the 3 following areas in order to be evaluated as “meets expectations”: teaching and advising; research and creative activity; and professional service, outreach, and citizenship.  To exceed expectations, the faculty member must meet expectations in all three areas and exceed them in one or more areas.”

The following criteria will be used to determine if the faculty member meets or exceeds expectations in each of these areas.

4.1.1 Teaching and Advising: Basic responsibilities for all teaching faculty include: attending classes, teaching material appropriate to the course, assessing and returning class assignments and submitting grades in a timely manner. These responsibilities must be met by all faculty with academic appointments. Additional teaching activities to be considered include: undergraduate advising, graduate and post-doctoral mentoring, individual graduate student committee work, and department undergraduate and graduate program committee work. Criteria for meeting expectations will be based on the activities being conducted as well as on receipt of acceptable evaluations obtained from peer and student evaluations.

Criteria for exceeding expectations include receiving excellent peer and student evaluations or receipt of teaching or advising awards and recognitions.  Faculty may also exceed expectations by performing beyond what was stipulated in the SFR for any of the core duties described above and/or by carrying out activities outside the core teaching responsibilities noted above.  These may include, but are not limited to, publication of teaching-related works, successful receipt of grants to support teaching activities, participation in training grants, development of innovative techniques in teaching, and development of new courses.

4.1.2 Research and Creative Activity: Faculty are expected to have an active program of research and/or creative activity as outlined in their SFR.  Evidence of satisfactory performance to meet expectations may include: publication of research results (including pedagogical research) in peer-reviewed journals, book chapters, or monographs; evidence of translational research including patent applications, invention disclosures or evidence of commercialization; seeking funding for research, teaching and/or training from external and internal sources; mentoring undergraduate, graduate and post-doctoral students’ research; and attending and presenting papers at professional meetings.

To exceed expectations, a faculty member would be expected to perform at a level that exceeds average performance at peer institutions within a faculty member’s disciplinary area.  Criteria that will be considered include, but are not limited to, success in grant funding, receipt of awards for research and scholarship, and publication of papers in journals of high impact in the disciplinary area.

4.1.3 Professional Service, Outreach, and Citizenship: To meet expectations, all faculty are expected to contribute to the efficient, innovative and visionary running of the university, college and/or department. Evidence of satisfactory performance may include, but is not limited to, chairing and membership of university, college and departmental committees; administrative work on behalf of the university, college or department; and special efforts to gain recognition for the university, college or department.  Faculty with formal extension appointments are expected to meet the extension/outreach expectations outlined in their SFR.

To exceed expectations faculty are expected to be involved in significant outreach activities or in national and international activities. Examples of these activities include holding editorships; serving on grant panels and review boards; service to professional societies; reviewing for federal agencies, journal publications and books; organizing meetings and symposia; presenting seminars to the public (including schools); and providing advice to the public and private sector.

4.2 Standards for Professor

Professors are to be evaluated to determine if they meet or exceed the expectations set forth in their Statement of Faculty Responsibilities. It is expected that Professors have activity in at least 2 of the 3 areas in section 4 in order to be evaluated as “meet expectations”: teaching and advising; research and creative activity; and professional service, outreach, and citizenship.  The criteria for meeting or exceeding expectations in each of the areas are the same as for Associate Professors.