RUL 05.68.76 – Department of Crop and Soil Sciences Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History:  First Issued:  May 16, 2016.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statements of Mutual Expectations
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching

1. Introduction

This document describes standards and procedures of the Department of Crop Science for post tenure review of faculty.  It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control.  The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and this Rule are followed.

2. Post Tenure Review Committee (PTRC)    

2.1.1.1  Three rotating members elected from the list of full professors by a vote of the tenured faculty in the Department of Crop and Soil Sciences.  These members will serve on the PTRC of each faculty member being evaluated unless they will be reviewed during the year.

The three rotating members of the PTRC shall be elected for 3-year terms. A PTRC member may not participate as a reviewer for his/her own program. Therefore, if an elected faculty member on the committee is due for review, then the Department Head, in consultation with the PTRC Chair will appoint a replacement.  The 3-year terms of the rotating faculty members should be structured such that one member completes his or her service each year and is replaced by a new member elected for a three-year term.  If a rotating member is unable to complete their term, a replacement will be elected as described above.

2.1.1.2. Two members will be selected by the Department Head with program expertise in an area related to that of the faculty member being evaluated and will only serve for the period of the evaluation.

2.1.1.3  The chair of the PTRC each year will be the member in their final year of service.

2.1.1.4  The members of the PTRC shall maintain confidentiality of the process and any reports, except as to be shared with the faculty being reviewed and the Department Head.

2.1.1.5  The PTRC Chair will familiarize himself or herself with the applicable policies and regulations and this rule

2.2   Meeting Schedule

2.2.1  In each year where departmental faculty are to be reviewed, the Department Head and PTRC will adhere to the following timetable:

  • February 1- The Department Head shall notify faculty who are due to be reviewed during that calendar year.
  • April 1- Faculty to be reviewed shall submit their complete packet for review to the PTRC chair.  The committee will be completed by the addition of the Department Head’s two committee nominees.
  • May 1- PTRC shall submit a written assessment of all faculty being reviewed, along with their vote, to the Department Head.
  • May 15- The Department Head shall inform faculty being reviewed, in writing, of the outcome of their PTR evaluation.

3. Documentation Provided to the 

The documentation provided to the PTRC is set forth in section 5.2 of NCSU REG05.20.04 – Post Tenure Review of Faculty and is summarized as follows:

To assess faculty member’s cumulative performance, the following materials or documents with equivalent content shall be provided to the review committee:

3.1  A current CV

3.2  The Statement of Mutual Expectations

3.3  Each annual activity report since the last review

3.4  Peer teaching evaluations since the last review

3.5  An optional 2-page candidate statement

3.6  Student evaluations of teaching if those summaries are not provided in the annual faculty activity reports

4.  Performance Standards

4.1  Standards for Meeting Expectations

For a faculty member to receive a “meets expectations” they need to perform at an acceptable level as defined in their Statement of Mutual Expectations.

4.2  Standards for Exceeding Expectations

The faculty in the College of Agriculture and Life Sciences perform at an exceptionally high level and it is expected that a faculty member will be at the top of their field.  The recommendation and use of “exceeds” expectations will be reserved for only the most exceptional performance.  For a faculty member to “exceed expectations” they would need to document a consistent high level of achievement that is easily recognized by the departmental faculty as clearly meritorious.