RUL 06.21.06 – Exhibits/Displays

Authority: Vice Chancellor for Extension and Engagement

History: First Issued: April 8, 2001. Last Revised: February 13, 2008.

Additional References:
McKimmon Conference and Training Center (MCTC) Website

Contact Info: Client Relations & Customer Service Manager (919-515-2277)


Many educational programs held in the McKimmon Conference and Training Center (MCTC) include displays and exhibits to enhance the learning experience.


Certain limitations are required with respect to the sale of merchandise on-the-premises based on non-related business income issues. Exhibitors and program sponsors must follow the guidelines listed below:

2.1. Only University units and non-profit or governmental organizations with a tax exempt Federal Identification number may sell items in the MCTC. These items, products and/or materials must have direct relationship to the program content and be viewed as complementary to the educational purpose of the program.

2.2. Costs for course materials and related instructional resources should be included in the registration fee and distributed to attendees at the assigned registration area or assigned meeting room.

2.3. Items for sale must be displayed and sales transacted within the designated meeting space, Monday through Friday, even if the program is the only scheduled MCTC function. The same requirement pertains to weekends unless the given group is the sole user of the building allowing for such activity in an area specified by the Client Relations office.

2.4. Sales must be conducted by a member or members of the program sponsor; a vendor or vendors can not fulfill this role. Sales are limited to program participants only.

2.5. The University Bookstore operates under a specific exemption in the Umstead Act and, therefore, is permitted to sell course and/or NC State items in the MCTC. The Bookstore’s staff may handle those transactions in space designated by Client Relations.

2.6. When a user group reserves and pays rental for space to accommodate an exhibit/exposition, vendors may be invited by the group to showcase their services and/or products but sales are not permitted in or on the MCTC premises.