RUL 06.21.11 – Room 232 Use Criteria

Authority: Vice Chancellor for Extension and Engagement

History: First Issued: April 8, 2001. Last Revised: February 13, 2008.

Additional References:
McKimmon Conference and Training Center (MCTC) Website

Contact Info: Client Relations & Customer Service Manager (919-515-2277)

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1. INTRODUCTION

Conference Room 232 is available for campus units to conduct staff retreats, planning meetings, board meetings and other official meetings. External user groups with a space reservation in McKimmon Conference and Training Center (MCTC) may schedule planning meetings for Room 232 as well.

2. REQUIREMENTS

For those campus and non-campus groups who meet eligibility standards for use of the MCTC, the following requirements are established:

2.1. Reservation requests for Room 232 utilization by personnel not a part of the McKimmon Center for Extension and Continuing Education (MCE&CE) can not be confirmed until 12 days prior to desired usage. Contact and arrangements are made through the Client Relations representative, Carmen Dunn at carmen_dunn@ncsu.edu.

2.2. Use is limited to a maximum of two consecutive days with maximum capacity of 14 people.

2.3. Availability of use is between 7:00 a.m. – 5:30 p.m., Monday thru Friday.

2.4. Cancellation for space is to be sent via email or fax to the Client Relations Office at 919-513-2266 – attention Carmen Dunn prior to the scheduled date of use.

2.5. There is no fee for the use of this room.

2.6. User groups will be responsible for their supplies, equipment and clean up of the room prior to leaving. Arrangements can be made with Client Relations for rental of necessary meeting supplies and/or audiovisual equipment. A dry erasure board, monitor and VCR are permanent components of Room 232 and may be used during the scheduled session.

2.7. Plans for break service and plated meal functions are the responsibility of the user groups and must be arranged through one of the MCTC’s approved caterers. University Catering handles all break service requests for the MCTC, Monday through Friday.