REG 01.25.16 - Substantive Change Regulation

Authority: Chancellor

History: First Issued: July 9, 2013.

Related Policies:
UNC Policy Manual 400.1.1(R) - Regulations for Academic Program Planning & Evaluation
UNC Policy Manual 400.1.1.1(G) – Guidelines for Academic Program Development
UNC Policy Manual 400.1.1.2 – Guidelines for Alternative, Online, or Distance Education Delivery of Approved Degree Programs
UNC Policy Manual 400.1.1.3(G) –Appendix A UNC Request for Authorization to Plan A New Degree Program
UNC Policy Manual 400.1.1.5(G) – Appendix C UNC Request for Authorization to Establish a New Degree Program
UNC Policy Manual 400.1.1.7(G) – Appendix F The UNC Notification of Intent to Plan a New Distance Education Degree Program
UNC Policy Manual 400.1.1.8(G) – Appendix G The UNC Request for Authorization to Establish a New Distance Education Degree Program or Site

Additional References:
SACS-COC Policy on Substantive Change

Undergraduate Procedures
Graduate Procedures 
Substantive Change Review Team 


1.  INTRODUCTION

The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requires notification of the Commission in a timely fashion and, when required, approval prior to the implementation of a substantive change. Regional accrediting bodies are tasked with ensuring institutional compliance with federal requirements of the U. S. Department of Education as outlined in 34 C.F.R. 602.22. The SACSCOC policy statement, “Substantive Change for Accredited Institutions of the Commission on Colleges,” outlines institutional responsibilities related to the reporting of substantive change. Failure to report planned substantive changes prior to implementation of the proposed program can result in loss of accreditation.

2.  DEFINITION OF SUBSTANTIVE CHANGE

Substantive change means a significant modification or expansion of the nature and scope.  SACSCOC policy shall control what constitutes a substantial change.  Examples of substantive changes at North Carolina State University (NC State) may include, but are not limited to, the following:

2.1  changes in the established mission of NC State;

2.2  addition of programs that are a significant departure in content or delivery from established programs;

2.3  establishment of off-campus sites or branch campuses;

2.4 closing a program, off-campus site, or branch campus; and

2.5 developing a dual or joint degree program or consortium, particularly with non-Title-IV eligible institutions.

3.   RESPONSIBILITIES

3.1  The Chancellor of NC State has overall responsibility for ensuring compliance and for reporting substantive changes to SACSCOC.

3.2  The NC State Accreditation Liaison is responsible for assisting the University in complying with the SACSCOC Policy and Procedures on Substantive Change.

3.3 Under the guidance of the Provost, the Deans of the Colleges, Dean of the Division of Academic and Student Affairs (DASA) and Dean of the Graduate School are responsible for:

3.3.1  Recognizing pending substantive changes;

3.3.2  Ensuring that all relevant notification and approval processes outlined in the on-campus routing forms for approval of undergraduate and graduate curricular proposals are followed;

3.3.3 Notifying the Accreditation Liaison of actions that may prove to be substantive.

3.4  The Vice Chancellor for Finance and Business and the Vice Chancellor and General Counsel are responsible for ensuring compliance in regard to substantive changes relevant to their areas.