REG 04.25.06 - Discrimination and Harassment Prevention and Response Training

Authority: Provost & Executive Vice Chancellor.

History: First Issued: June 5, 2007.

Related Policies: 
NCSU REG04.25.04 - Unlawful Harassment Policy Statement 
NCSU REG04.25.02 - Resolution Procedures for Discrimination, Harassment and Retaliation Complaints 

Additional References: 
NCSU Online Unlawful Harassment Prevention Training 
Information & Resources on Harassment and Discrimination 
Proposal for Mandatory Training on Unlawful Discrimination and Harassment for NC State University Employees
Title IX Website

Contact Info: 
Director of Harassment Prevention & Equity Programs, (919) 513-1234
Deputy Title IX Coordinator (Complaints/Investigations/Training) (919) 513-1234

1. Introduction

North Carolina State University (NC State) is dedicated to equality of opportunity in its community and is committed to fostering an environment free from discrimination and harassment. To meet these goals, all employees are required to complete an approved training program designed to help employees understand their rights and responsibilities as to NC State's policies regarding discrimination and harassment.

2. Definitions

2.1 Approved Training Program

A training program on discrimination and harassment prevention and response approved by the Office for Equal Opportunity (OEO) at NC State. Approved training programs may be presented to employees in a variety of ways (e.g. live training, video training, or on-line training).

2.2 Employee

An individual who is employed by NC State.

2.3 Supervisor

An employee in a position in which an essential job function involves directing the work of other employees. Supervisors have the authority to assign and evaluate work; hire, discipline or dismiss employees; or have significant input into such actions.

3. Training Requirements

3.1 Employees

3.1.1 All employees must complete an approved training program within the first six months of employment.

3.1.2 Employees hired prior to the effective date of this regulation must complete an approved training program within six months of the issuance date of this regulation. In the event that an employee has completed an approved training program in the two years prior to the issuance date of this regulation, the employee may receive exemption from this requirement from OEO.

3.1.3 All employees shall complete at least one approved training program every five years.

3.1.4 Employees shall be subject to disciplinary action if the training requirement is not fulfilled within the specified time frame.

4. Supervisory Training

4.1 Supervisors are required to complete an additional approved training program that specifically addresses supervisory responsibilities within six months of the effective date of this regulation or six months of their appointment into a supervisory position.

4.2 All supervisors shall complete at least one supervisor-specific approved training session every five years.

4.3 In the event of a supervisor's appointment to a different supervisory position, the supervisor may maintain the original five-year training schedule established by the first supervisory appointment.

4.4 If the supervisor-specific approved training program requirement is not fulfilled within the specified timeline, the supervisor shall be subject to disciplinary action.

5. Responsibilities Related to Training Requirement

5.1 Office for Equal Opportunity Responsibilities

5.1.1. OEO shall review, approve, and generate relevant training programs on discrimination

and harassment prevention and response for the employees at NC State.

5.1.2. OEO shall contact each University department at least once per year to remind each department of the training requirement.

5.1.3. OEO shall provide options for employees to fulfill the training requirement without undue hardship. Options to fulfill the requirement include, but are not limited to: 1) A facilitator from OEO may attend a regularly scheduled faculty and/or staff meeting to provide the training at a time convenient for the work group; 2) The dean, director, department head or unit supervisor may schedule time for employees to attend an unlawful discrimination and harassment prevention and response workshop or to complete the online training module; or 3) Employees may attend a pre-scheduled training session offered by OEO.

5.1.4 OEO shall maintain a list and schedule of approved training program opportunities.

5.1.5. OEO will conduct ongoing evaluation and assessment of the approved training programs.

5.2 Individual and Departmental Responsibilities

5.2.1 Each employee is responsible for his or her own completion of an approved training program and a supervisor-specific approved training program, if applicable.

5.2.2. Each University department or unit is responsible for notifying its employees about the requirement and accommodating employees' needs to fulfill the requirement.

6. Records of Training Requirement Fulfillment

6.1 OEO shall maintain attendance records for all employees who attend approved training sessions. Employees must provide their names and University identification numbers for record-keeping purposes when participating in approved training programs.

6.2 Employees or departmental offices may contact OEO to inquire about the status of one's training requirement fulfillment.