Authority: Board of Trustees
History: First Issued: May 11, 1984. Last Revised: July 13, 2011.
UNC Policy 500.2 – Patent and Copyright Policy
UNC Policy 300.2.2 – Conflicts of Interest and Commitment Affecting Faculty and Nonfaculty EHRA Employees
UNC Code: Appendix I
NCSU REG01.25.03 – Copyright Regulation – Copyright Implementation Pursuant to Copyright Use and Ownership Policy of the University of North Carolina
Contact Info: Executive Director, Office of Technology Commercialization and New Ventures (919-515-7199)
1.1 This policy implements the Patent and Copyright Policies of the University of North Carolina. The Office of the Vice Chancellor for Research and Innovation, through the Office of Technology Commercialization and New Ventures (OTCNV), administers the policy and develops and implements procedures necessary for its administration.
1.2 The purpose of North Carolina State University (hereafter “University”), as set forth in North Carolina General Statutes §116-1, is instruction, research, and public service. The University’s mission includes the dissemination of knowledge and technology to the private sector and the development of new and improved products and services, which stimulate further research and promote local, state and national economic development.
1.3 It is in the public interest for the University, when appropriate, to secure intellectual property protection for the products of its research to facilitate commercialization, to encourage entrepreneurship, to contribute to the professional development of University inventors, and to enhance the educational opportunities of participating students. As a non-profit educational institution, and the recipient of federal and state research funds, the University has an obligation to ensure that public property, including intellectual property, is used for the public good and not for the unjust enrichment of any one party at public expense. Consistent with this obligation, the University endeavors to commercialize the inventions of its inventors, to share economic benefits with the inventors, and to support further research and innovation.
1.4 The University is committed to preserving academic freedom in implementing state and institutional policies regarding protection and management of intellectual property. Additionally, the University applies these policies with thoughtful consideration of the fundamental academic and scientific interests in the free flow of ideas and sharing of research resources for the advancement of science and technology.
2.1 SCOPE OF EMPLOYMENT means directly related to employment responsibilities at the University.
2.2 GROSS REVENUE means all income actually received by the University as consideration for the license, option, or other transfer of rights to INVENTIONS that are subject to the Patent and Tangible Research Policy, including, but not limited to, option fees, royalties, license issue fees (whether cash or equity when liquidated), and milestone payments, less any amount required to be paid from gross receipts without deduction to another entity pursuant to a sponsored research agreement, inter-institutional agreement or other legally binding agreement.
2.3 INVENTION means technical information, trade secrets, developments, discoveries, inventions, processes, compositions, life forms, TANGIBLE RESEARCH MATERIALS, know-how, methods, formulae, data, processes and other proprietary information or matter, whether patentable or not.
2.4 INVENTOR means one who makes an inventive contribution to the INVENTION and, for patentable subject matter, meets the criteria for inventorship under United States patent laws and regulations, meaning that an inventor must have contributed to the conception of ideas claimed in a patent.
2.5 NET REVENUE means GROSS REVENUE minus all direct out-of-pocket costs associated with University’s ownership and/or administration of INVENTIONS, including but not limited to costs of (1) evaluating invention disclosures, (2) patentability or trademark searches, (3) drafting and prosecuting intellectual property applications, (4) preparing and recording assignments, (5) maintaining patents or other intellectual property, (6) marketing and licensing of inventions, and (7) litigation for the enforcement or protection of intellectual property, for royalty collection, or for any other claim filed by or against University and related to University’s administration of intellectual property, including prosecution or defense of same, attorneys’ fees, court costs, expert fees, compromise, settlement, and judgment satisfaction.
2.6 PATENT TRUST FUND means GROSS REVENUE earned from patent and licensing activity less those distributions required under the Revenue Sharing provision of this policy. The PATENT TRUST FUND shall be used to support research, which may include expenses incurred by the University in operating the OTCNV or any successor unit managing the University’s intellectual property.
2.7 SUBSTANTIAL USE OF UNIVERSITY RESOURCES means the use of University-administered funds or the use of facilities, personnel, equipment, materials, or other resources available to the INVENTOR because of the INVENTOR’S affiliation with the University. However, de minimis use of office, library resources, personal computer, and/or software, is not regarded as SUBSTANTIAL USE OF UNIVERSITY RESOURCES. For students enrolled in a course of study, use of course laboratory, computing and library facilities, software, supplies and materials at a level ordinarily provided to students in the course are not considered to be SUBSTANTIAL USE OF UNIVERSITY RESOURCES.
2.8 TANGIBLE RESEARCH MATERIAL means unique research products or tools, such as biological materials or chemical compounds, whether or not patentable. Biological materials include organisms, transgenic animals, plants and plant varieties, cells, cell lines, viruses, cell products, cloned DNA, DNA sequences, nucleic acid and protein sequences, transgenic animals, mapping information and crystallographic coordinates.
3.1 This Patent and Tangible Research Policy (“Patent Policy”) is applicable to all faculty and other EHRA employees, SHRA employees, emeritus faculty, adjunct faculty, visiting faculty or other visitors using research facilities (including but not limited to individuals on sabbatical from another university or research facility), post-doctoral employees, graduate students, and undergraduate students participating in research as employees or otherwise.
4.1 University Ownership. All INVENTIONS arising from (1) research conducted with University-administered funds, (2) work within the INVENTOR’S SCOPE OF EMPLOYMENT, or (3) the SUBSTANTIAL USE OF UNIVERSITY RESOURCES are owned by the University.
4.2 Sponsored Research/University-Administered Funds. Federal law requires institutions receiving federal research funding to have policies requiring the disclosure and assignment to the institution of all INVENTIONS arising from federally funded research. To ensure compliance with the terms of federal contracts and grants, as well as those of other funding sources including industry, it is the University’s policy to require disclosure and assignment of all INVENTIONS which are conceived or reduced to practice in the course of performing research with University-administered funds, regardless of the source of such funds or the employment status of the INVENTOR.
4.3 SCOPE OF EMPLOYMENT. All INVENTIONS which are conceived or reduced to practice by INVENTORS within their SCOPE OF EMPLOYMENT, or from work carried out on University time or expense, are the property of the University.
4.4 SUBSTANTIAL USE OF UNIVERSITY RESOURCES. All INVENTIONS conceived or first reduced to practice by anyone at University or on behalf of University making SUBSTANTIAL USE OF UNIVERSITY RESOURCES are the property of the University.
4.5 Assignment of Inventions. Assignment of INVENTIONS is a condition of employment, enrollment, or access to University laboratories/research facilities. In the case of University ownership pursuant to 4.1 through 4.4, INVENTORS hereby irrevocably assign to the University, all right, title and interest in and to the INVENTIONS and related patent applications and patents, and shall cooperate fully with the University in the preparation and prosecution of patent applications and patents.
4.6 Patent Agreement. Faculty and other EHRA, employees, SHRA employees, emeritus faculty, adjunct faculty, visiting scholars/scientists, post-doctoral employees, graduate students, and undergraduate students participating in research as employees or otherwise shall sign a Patent Agreement. Signature is a condition of employment and/or matriculation. Students who are pursuing only non-research related studies are not obligated to sign a Patent Agreement.
5.1 General Rule. Students will own their INVENTIONS unless (1) the INVENTION is made in the course of the student’s University employment or (2) the INVENTION is conceived or reduced to practice with (a) University-administered funds, (b) SUBSTANTIAL USE OF UNIVERSITY RESOURCES, or (c) another INVENTOR who has a duty to make assignment or has made assignment to the University. Students assign University-owned INVENTIONS in accordance with paragraph 4.6, and are entitled to the same royalty sharing rights as provided to faculty/employee INVENTORS.
5.2 Proprietary Projects. Occasionally, the University may ask students to agree to University ownership of INVENTIONS due to the access to and/or use of University or third-party proprietary information as part of a particular group project. Students will be notified of this condition in advance or at the time of enrollment and will be required to sign a Participation Agreement. Should the course be non-elective, the student shall have the option of taking part in another group project in that class where the assignment of student INVENTIONS is not required.
5.3 Special Program Exemption. Conversely, the University may offer courses or programs to promote entrepreneurship, innovation, and economic development. With the advance approval of the Intellectual Property Committee (IPC) for these courses/programs, participation by students in these activities will not trigger a change in ownership for INVENTIONS either previously conceived by the students or conceived during their participation. Any inventive contribution by an employee of the University is subject to Patent Policy. Requests related to a Special Program Exemption should be made in writing to the Vice Chancellor for Research and Innovation.
6. CONSULTING AND THE PATENT POLICY
6.1 Conflicts of Interest. The Board of Governors Policy on Conflicts of Interest and Commitment, UNC Policy Manual, 300.2.2, recognizes the value to the University of permitting faculty and EHRA employees to engage in professional consulting. This activity can enhance the competence and expertise of faculty (includes EHRA employees for purposes of this Article 5) and may aid in the development of University intellectual property and university-industry relations. However, private consulting may create a conflict of interest when the company’s consulting contract requires that faculty assign intellectual property or accept other terms inconsistent with the individual’s University employment contract. In all consulting relationships, employees have a duty to ensure that their employment responsibilities to the University are not compromised in a consulting agreement.
6.1.1 Employees may not sign patent agreements with outside entities or individuals that may abrogate the University’s rights as stated in the Patent Policy or as provided in any sponsored research agreement or grant. For example, faculty and employees should not accept contract terms that (1) prohibit publication of proprietary data in a technical area that overlaps with his/her University research or the reporting of results to research sponsors; (2) preclude the faculty or employee from assigning to the University intellectual property owned by the University or (3) are designed to circumvent University policies and procedures for disclosure of INVENTIONS.
6.2 Disclosure. It is the responsibility of the University INVENTOR to disclose all INVENTIONS to which the Patent Policy applies (under Articles 3 and 4 above) to the OTCNV at NC State, whether or not the INVENTIONS are owned by NC State. However, in the case of an INVENTION conceived or first reduced to practice pursuant to a consulting agreement, the disclosure may be non-proprietary as long as the INVENTOR provides sufficient relevant information for NC State to make an ownership determination.
6.3 Ownership. Ownership of INVENTIONS arising under consulting agreements will be determined in accordance with the Patent Policy of NC State and, to the extent that any terms of a consulting agreement are inconsistent with the NC State Patent Policy, the NC State Policy will control. However, the University will make no claim to an INVENTION if the INVENTION is neither made nor conceived under circumstances involving NC State administered funds, resources or personnel other than the consultant and is either (i) madein the course of performance of the services described in a written consulting agreement or (ii) made in response to a problem posed by the company or based on company proprietary information provided to the consultant.
7. INVENTION ADMINISTRATION
7.1 Disclosure. INVENTORS will file invention disclosures for all INVENTIONS covered by the Patent Policy with the OTCNV when, in the judgment of the INVENTOR, there is reason to believe that the INVENTION is patentable or otherwise protectable under intellectual property laws of the United States or has commercial value. The disclosure will not be considered complete until all required information has been provided. Since publication or public use can be an immediate bar to patentability in most foreign countries, it is the duty of the inventor to report to the OTCNV any publication, submission of manuscript for publication, sale, public use, or plans for sale or public use, of an INVENTION sufficiently in advance so that the OTCNV can consider measures to protect the University’s intellectual property interests.
7.2 Receipt and Acknowledgement. The OTCNV will acknowledge in writing to the INVENTOR, as well as the INVENTOR’S Department/Unit, College and College IPC representative, the receipt of disclosures, and will conduct disclosure review in accordance with its standard operating procedure. The OTCNV is responsible for evaluating INVENTIONS and determining whether to administer such INVENTIONS by undertaking actions it deems appropriate to protect, license, or otherwise commercialize them.
7.3 Review. The OTCNV will review the INVENTION disclosure, confer with the INVENTOR(S) and members of the IPC as necessary, and report in writing to the INVENTOR/S its determination whether the University will retain title and pursue patent protection and/or commercialization.
7.4 Inventor Cooperation. The INVENTOR, upon OTCNV’s request, shall sign all contracts, assignments, declarations, waivers or other legal documents necessary to vest all INVENTION rights in the University or its assignees, including complete assignment of any patent, patent applications, trademarks, or copyrights relating to the INVENTION. In addition, the INVENTOR shall cooperate with OTCNV and patent counsel if the University files for intellectual property protection.
7.5 Declined Administration. The OTCNV may decline or cease INVENTION administration due to lack of resources, uncertainty of patent protection, lack of commercial interest, or other reasons OTCNV deems appropriate. In such case, OTCNV may assign the INVENTION to the INVENTOR(S), subject to any rights retained by the United States Government or other sponsor. In addition, the INVENTOR shall agree (1) that the University reserves a royalty-free, non-exclusive, irrevocable right to use the INVENTION for research and educational purposes; (2) to allow other academic and non-profit institutions similar use on similar terms; and (3) to indemnify the University against any liability arising from commercialization. All requests by INVENTOR(S) related to assignment of INVENTION rights to the INVENTOR(S) must be submitted in writing to the OTCNV.
8. REVENUE SHARING
It is the policy of NC State to distribute any NET REVENUES received from commercialization of INVENTIONS among the INVENTOR, the INVENTOR’S College and Department/Unit, and the Patent Trust Fund. NET REVENUES do not include funds received as gifts or for the support of sponsored research.
NET REVENUE shall be distributed as follows:
40% to INVENTORS
5% to the College (to be used for activities that support innovation and entrepreneurship)
5% to the Department/Unit (to be used for activities that support innovation and entrepreneurship)
50% to the PATENT TRUST FUND
Examples of innovation and entrepreneurship support include, but are not limited to, research investments to support applied research with commercial applications, faculty start-up packages, multi-user or research service laboratory equipment purchases, research cost share, and assisting the OTCNV with expenses associated with patent filings.
8.2 Co-Inventions. When two or more co-inventors are associated with an INVENTION, the applicable percentage of NET REVENUE shall be divided equally unless all co-inventors, prior to first distribution of NET REVENUE, establish in a written agreement that all INVENTORS agree to an alternative share of royalties. Request for a non-equal distribution of NET REVENUE must be submitted in writing to the Executive Director of the OTCNV.
8.3 Minimum. In no event may the amount payable by the University to the INVENTORS in the aggregate be less than 15% of GROSS REVENUE received for an INVENTION.
8.4 Tangible Research Materials. To the extent practicable, TANGIBLE RESEARCH MATERIALS shall be treated as INVENTIONS for purposes of ownership and royalty sharing. The OTCNV will promulgate rules regarding distribution of revenue for TANGIBLE RESEARCH MATERIALS that are not the subject of a patent application.
8.5 Additional Rules. The OTCNV shall adopt such other rules and procedures as needed to administer royalty distribution equitably and consistently with UNC System and University policies.
9. INTELLECTUAL PROPERTY COMMITTEE
9.1 Appointment. The Chancellor shall appoint an Intellectual Property Committee (IPC), which shall serve as an advisory body to the Vice Chancellor for Research and Innovation and the OTCNV. The IPC shall be chaired by the Vice Chancellor for Research and Innovation and shall consist of university representation of faculty, staff and students, chosen for diversity of scientific disciplines and commercial expertise.
9.2 Duties. The IPC may be asked to:
9.2.1 review, recommend and advise the University on matters relating to the Patent Policy;
9.2.2 serve as an advisory body to the Vice Chancellor for Research and Innovation on all matters relating to innovation; and
9.2.3 serve as a committee to which an inventor may appeal OTCNV decisions.
The OTCNV staff may seek advice from individual IPC members and may consult with scientific and business professionals outside the University.
9.3 Appeals. When any employee or student disputes a decision taken in application of the Patent Policy by the OTCNV, he or she may file a written appeal to the Vice Chancellor for Research and Innovation. University INVENTORS shall be entitled to appear before the IPC and present evidence with respect to any matter specifically involving the application of this policy to them or their work. The IPC will review the matter and make a recommendation to the Vice Chancellor for Research and Innovation. The Vice Chancellor for Research and Innovation will conduct any further investigation deemed necessary and will issue the final university written decision to the employee or student and the IPC.
9.4 Exceptions. Exceptions to this Policy may be approved by the Vice Chancellor for Research and Innovation if consistent with UNC policies and federal and state law.
 35 U.S.C. 200-212 http://www.uspto.gov/web/offices/pac/mpep/consolidated_laws.pdf