REG 05.00.01 – New Employee Orientation

Authority: Vice Chancellor for Finance and Administration

History: First Issued: October 1, 2002. Last Revised: January 24, 2023.

Additional References:
Onboarding Center: New Employee Orientation

Contact Info:
Director, Employee Benefits & Programs (919-515-2151)
Manager, Onboarding Center (919-515-1353)

1. Purpose

New Employee Orientation and Benefits Orientation provide information on university policies, procedures, and benefits.

New Employee Orientation is facilitated through the University Onboarding Center and covers the basic steps to getting started as an employee and information related to university policies and procedures. Employees must attend New Employee Orientation within 30 days of their hire date.

Benefits Orientation, led by the HR Benefits Office, must be completed by newly-hired SHRA or EHRA employees within 30 days of their hire date. Employees have the option of attending an in-class instructor led session or completing an online self-paced benefits orientation.

2. Covered Employees

For New Employee Orientation: All full and part time (.50 FTE or greater) SHRA staff and EHRA faculty and staff, and Post Docs. Rehired employees who are returning to the University and who have not attended a New Employee Orientation with the previous three years must also attend.

For Benefits Orientation: All full time, regular faculty and staff must participate in a Benefits Orientation session (in class or online) before the 30th day of employment. Part time regular employees working few than 30 hours per week, but more than 20 hours per week, are eligible for some voluntary benefits paid fully by the employee and may attend the Benefits Orientation or view it online. Part time faculty, temporary workers, and student workers who have been hired to work at least 30 hours per week for at least 3 months will be contacted by the Benefits Office with available health coverage information.

3. Procedure

New employees should coordinate with their hiring department or the Onboarding Center to schedule for both orientation sessions.