REG 05.10.01 – Appointment, Performance Review, and Promotion Policies for County Extension Personnel

Authority: Issued by the Chancellor. Changes or exceptions to administrative regulations issued by the Chancellor may only be made by the Chancellor.

History: First Issued: January 1998.

Additional References: 
CALS Website

Appendix A. of the Cooperative Extension Service Administrative Handbook
Appendix K of the Cooperative Extension Service Administrative Handbook for “Recommendation for Title Promotion” 

Contact Info: CALS Personnel Director (919-515-2708)


1. County Extension staff members have primary responsibility for planning, executing, and evaluating that phase of the total county Extension program within their areas of assignment. They cooperate with their colleagues in the NC Cooperative Extension Service, county leaders, Advisory Leadership System, volunteers and cooperating agencies in performing their assigned responsibilities. The performance of this assigned responsibility is governed by philosophy, objectives, policies, and procedures of the NC Cooperative Extension Service.

2. Extension agents are representatives of the U.S. Department of Agriculture and charged with carrying out educational work of the department. They are also designated as employees of either NC State University or NC A&T State University with professional rank and faculty status opportunities. Agents co-funded with counties are appointed upon approval of the Board of County Commissioners and/or County Managers, and University administrators.

2.1. Appointment Policy

2.2. Criteria for Appointment–The minimum requirement for employment with the NC Cooperative Extension Service is a Bachelor’s degree in an area related to the agent’s assigned program responsibilities. A Master’s degree in an area related to job responsibilities or acceptability as a graduate school candidate is preferred.

2.3. Title Decisions–The District Extension Directors (DEDs) will adhere to the following guidelines when making title decisions concerning new hires:

2.3.1. A person may be hired and given the title of Associate Agent if they have 5 years of equivalency experience and a Master’s degree.

2.3.2. A person may be hired and given the title of Extension Agent if they have 8 years of equivalency experience and a Master’s degree.

Exceptions to the guidelines may be made after the DED and Assistant Director for County Operations have decided it is appropriate.

2.4. Performance Review Policy (PPC&E)

Employee performance appraisals will be conducted annually, or sooner if the employee is being reassigned, or if the employee is not meeting job requirements. Performance appraisals should occur each year by the end of the first quarter (March 31).

The performance appraisals of the agent will be conducted by the County Extension Director (CED) and reviewed with the District Extension Director (DED). Performance appraisals of County Extension Directors will be conducted by District Extension Directors and reviewed by the Assistant Director of County Operations. (See Appendix A. of the Cooperative Extension Service Administrative Handbook)

2.5. Promotion Policy (see Appendix K of the Cooperative Extension Service Administrative Handbook for “Recommendation for Title Promotion”)

2.6. From Assistant Agent to Associate Agent–An Assistant Agent is eligible for consideration for promotion to Associate Agent upon having satisfactorily completed a Master’s degree and 3 years* of service as an Assistant Agent with the NC Cooperative Extension Service. The Assistant Agent must submit an application for promotion.** The County and District Extension Directors will review and make recommendations to Extension Administration. These titles include area specialized agents.

2.7. From Associate Agent to Agent–A Master’s degree and 3 years* of service as an Associate Agent with the NC Cooperative Extension Service are required for an Associate Agent to be eligible for promotion consideration to Agent. The Associate Agent must submit an application for promotion.** The County and District Extension Directors will review and make recommendations to Extension Administration. These titles include area specialized agents.

* A Doctorate degree may be substituted for 1 year of equivalent experience.

** Applications are to be submitted to the District Extension Director no later than March 1 of each year. Years of service will be credited up to July 1 of the promotional year.