REG 05.15.01 - Procedures for Establishing EHRA Positions

Authority: Board of Trustees

History: First Issued: April 22, 1997. Last Revised: July 13, 2010.

Related Policies: 
NCSU REG05.20.18 - Qualifications for Rank
NCSU POL05.15.01 - Employees Exempt From the State Human Resources Act (EHRA) Policy 
NCSU REG10.10.08 – Postdoctoral Scholars

Additional References: 
SAAO Designation 
The Guidelines on Interpreting General Statue 126-5(c1)(8)
Personnel Action Form

Contact Info: EHRA Coordinator, Human Resources; Vice Provost for Equal Opportunity


1. PURPOSE

This regulation describes the procedures for establishing EHRA positions at the University.  The procedures outline NC State University's compliance with the guidelines provided by the University of North Carolina-General Administration and the Office of State Human Resources in determining if a position should be established as exempt from the personnel act (EHRA).

2. COVERED POSITIONS

All EHRA employee positions at NC State University are subject to the procedures outlined in this regulation.  Postdoctoral appointments are covered under NCSU REG10.10.08 – Postdoctoral Scholars, rather than this regulation.

3. PROCEDURES FOR ESTABLISHING NEW EHRA POSITIONS

A position is “new” if it is not a position vacated by the person who previously held the position.  Additional internship and residency positions in the College of Veterinary Medicine will not be considered “new.”

3.1 EHRA faculty positions

Academic departments wishing to establish a new faculty (tenured/tenure track and non-tenure track) position must submit a completed Personnel Action Form to the Office for Equal Opportunity for review and endorsement.  The Vice Provost for Equal Opportunity reviews the request to ensure that the position meets the qualifications for faculty rank.

3.2 EHRA non-faculty positions

3.2.1 Departments or units requesting to establish a new EHRA non-faculty position must submit a completed Personnel Action Form to the Academic Personnel Coordinator (“Coordinator”) in Human Resources for review and endorsement,  The Coordinator reviews the request to ensure that the position meets the requirements of being classified as "EHRA instructional, research or extension.”

3.2.2. Departments or units requesting to convert a position from SHRA to EHRA non-faculty must submit a completed Personnel Action form to the Coordinator in Human Resources for review and endorsement.  The Coordinator reviews the request to ensure that the requested conversion meets the requirements for being an “EHRA instructional, research or extension” position.

3.3 Senior Academic and Administrative Officer (SAAO) positions

Departments or units requesting to establish a new Senior Academic and Administrative Officer (SAAO) position must submit a Personnel Action Form to the Coordinator in Human Resources for review and endorsement.  The Coordinator reviews the request to ensure that the position meets the requirements of being classified as "Senior Academic and Administrative Officer" (SAAO) and whether it can be approved on campus per delegated authority or must go to the University of North Carolina-General Administration (UNC-GA) for approval.  The Coordinator forwards the SAAO position request to the Chancellor or to UNC-GA for approval, as appropriate.

4. REQUESTS TO CHANGE THE TITLE AND/OR DUTIES OF AN EXISTING EHRA POSITION

A change of title of an existing EHRA position may be requested when additional duties have been added to an employee's position or to a vacant position.

4.1 EHRA faculty positions: Departments or units desiring to change the title and/or duties of a faculty position must complete the Personnel Action Form and submit it to the OEO for review and endorsement.

4.2 EHRA non-faculty positions: Departments or units desiring to change the title and/or duties of an EHRA non-faculty position must complete the Personnel Action Form and submit it to the Coordinator in Human Resources for review and endorsement.