REG 05.20.07 – EHRA Employment and Pay Periods

Authority: Executive Vice Chancellor and Provost; Vice Chancellor for Finance and Administration

History: First Issued: January 1, 2003. Last Revised: May 30, 2023.

Contact Info:  Associate Vice Chancellor for Human Resources (919-515-3443); Senior Vice Provost for Faculty Excellence (919-513-7741); University Payroll Office (919-515-4350)

  1. Academic-year appointments involve a nine-month employment period. Dates for the beginning and the ending of this period are usually August 16 and May 15, respectively.
  2. Calendar-year appointments involve a 12-month employment period. Initial appointments may begin at any time but are usually for the period of July 1 through June 30.
  3. EHRA salaries for both calendar-year (12-month) appointments and academic-year (9-month) appointments are payable in 12 equal monthly installments. For persons on 9-month academic appointments, July and August paychecks include prepayment for the upcoming academic year; May and June paychecks include post-payment for the preceding academic year. For new academic-year appointments these installments begin in August (2/12s of salary) and end in June unless otherwise specified by the Payroll Office. Faculty whose employment with NC State ends before the completion of the fall semester will owe the university reimbursement for a proportionate amount of the prepayment.