Authority: Executive Vice Chancellor, Finance and Administration

History: First Issued: October 1, 1991. Last Revised: October 14, 2025.

Contact: University Controller’s Office (919-515-4350)

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1.  INTRODUCTION

As a condition of new or continued employment, all individuals paid through the North Carolina State University (NC State) payroll system must participate in the NC State direct deposit process, unless falling within an exception set forth in section 2 of this regulation.

2.  EXCEPTIONS

2.1. Because U.S. banking institutions generally require a valid Social Security number for mandatory federal reporting purposes, foreign nationals who experience a waiting period before being issued a Social Security number (SSN) may encounter difficulty in opening a U.S. bank account. Such individuals will be paid temporarily by paper paychecks but are required to enroll in direct deposit as soon as their SSNs are issued.

2.2. Work-Study students will be paid by paper check, which may be picked up at the University Payroll Office on the pay date, unless they actively authorize direct deposit of their pay through MyPack Portal Employee Self Service or by completing a Direct Deposit Enrollment Form.

2.3. A one-time payment to an individual, such as an honorarium to a visiting foreign national, may be exempted if the payroll director deems direct deposit enrollment impracticable.

2.4. Other exceptions will be considered only for compelling reasons by the Executive Vice Chancellor, Finance and Administration, upon recommendation of the payroll director.

3.  ENROLLMENT AND ACCOUNT INFORMATION

3.1. Individuals (except Work-Study students as noted above) must enroll for direct deposit at the time of hire, typically on the first day of employment.

3.2  An NC State employee may not direct deposit pay to a foreign bank account.

3.3. Individuals may designate up to five (5) total accounts (which may be at one or more financial institutions) for direct deposit.

3.4. The bank account designated to receive the ‘Balance of Net Pay’ of the individual’s paychecks for direct deposit of pay also serves as the individual’s default account for reimbursement of NCFlex – flexible medical and dependent care spending account(s) (FSA) claims, if enrolled, as well as university business-related expenses, such as travel expense reimbursements.