Authority: Executive Vice Chancellor for Finance and Administration

History: First Issued: July 1, 2002.  Last Revised: April 28, 2026.

Additional Information:
Facilities Modification Request Form and Instructions

Contact Info: Facilities Customer Service Center (919-515-2991)

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1.  DEFINITIONS

1.1  Alteration includes, but is not limited to, all minor construction; changes in facilities configuration; fabrication, modification, removal, or installation of hardware and equipment; signs; erection, relocation, or removal of partitions, doors, and windows; and changes in type of finishes and flooring materials.

1.2  Renovation applies to that work which is required to restore, upgrade, or otherwise improve the general condition of facilities.

1.3 Maintenance or repair includes routine activities and/or corrective or preventive work on existing assets to prevent damage or deterioration and to prolong the life expectancy of the asset. Any repair or modification that changes the original intended use of an asset shall require a Facilities Modification Request (FACMOD).

1.4  Structural/physical changes to interior space is defined as demolition or new construction that includes but is not limited to: any revision to physical space, installation of fixed equipment or furniture requiring utility, electrical, laboratory exhaust or HVAC connections; fire alarms and fire suppression systems; taps into building utilities or HVAC systems; plumbing; involvement of any hazardous materials or life safety issues such as propane, natural gas, chemicals, fumes, ventilation issues.

1.5 NC State University facilities shall mean all physical assets and properties owned by the State of North Carolina and allocated for use by NC State University or for which NC State University’s Facilities Division is otherwise responsible for oversight of alterations, renovations, maintenance and repairs, including but not limited to, buildings, infrastructure and grounds. NC State University facilities do not include Private Facilities.

1.6 Private Facilities shall mean (i) any buildings, landscaped areas and infrastructure that are owned, operated and maintained by a private party, including improvements owned by a private party on NC State University’s campus that are constructed, pursuant to a ground lease, on land that is owned by the State of North Carolina or the Board of Trustees of the Endowment Fund of North Carolina State University, (ii) any land that is subject to such a ground lease with a private party, and (iii) any facilities that are owned by a private party and leased for use by NC State University.

2.  RESPONSIBILITIES

2.1  The Facilities Division is responsible for review and approval of all alterations, renovations, maintenance and repair of NC State University facilities. The Facilities Division will ensure that alterations, renovations, maintenance and repair are:

2.1.1  Designed and carried out in compliance with the parameters of the Physical Master Plan and the programmatic needs of the university,

2.1.2  Conducted so as to protect the health, welfare and safety of the university community,

2.1.3  In compliance with State of North Carolina building codes and university and State Construction Office building standards,

2.1.4  Reviewed by the required campus units, university committees and state agencies,

2.1.5  Documented and archived into building “as built” plans which are delivered to the Facilities Division’s plan room.

2.2 All alterations, renovations, structural/physical changes, maintenance and repair to NC State University facilities must be performed or contracted only through the Facilities Division unless the Facilities Division gives express written approval for an exemption for a particular project or except as otherwise set forth in Section 3 below for certain campus units performing routine maintenance and repair activities authorized by the Facilities Division.  For any approved exemption granted by the Facilities Division for a particular project or for routine maintenance and repair activities referenced in Section 3 below, the campus unit performing or managing the applicable alterations, renovations, maintenance and repair shall be responsible for ensuring that Sections 2.1.1 through 2.1.5 above are observed.

3.  APPLICATION

3.1  This regulation shall apply to all NC State University facilities.  Departments violating this regulation will be required to correct non-compliant work and will be financially responsible for all costs to obtain compliance.  Exceptions to this regulation are as follows:

3.1.1  Housing, Athletics, Campus Enterprises and Transportation operate their own maintenance and repair units and may carry out routine maintenance and repair within their respective assigned spaces / buildings.  The Facilities Division will periodically confirm with each of the above units the extent to which certain activities may be considered routine maintenance and repair within their respective assigned spaces/buildings.

3.1.2  College of Agriculture and Life Sciences (CALS) Research Stations and field laboratories operate their own maintenance and repair units and may carry out routine maintenance and repair at these off-campus facilities.  The Facilities Division will periodically confirm with such CALS Research Stations and field laboratories the extent to which certain activities may be considered routine maintenance and repair within their respective assigned facilities.

3.2 This regulation shall not apply to Private Facilities, and any alterations, renovations, maintenance and repairs of or to Private Facilities shall be governed exclusively by the relevant terms of the leases and other agreements that define the rights of the respective parties to such agreements.

4.  ALTERATIONS OR RENOVATIONS REQUESTS

4.1  Departments requesting alterations or renovations must:

4.1.1  Contact the appropriate College Facility Coordinator to discuss need, source of funds and scope of work.

4.1.2  Submit a Facilities Modification Request (FACMOD) to the Facilities Division if the project involves one or more of the following:

4.1.2.1  Alteration as defined in Section1.1, renovation as defined in Section1.2, or structural/physical changes as defined in Section 1.4.

4.1.2.2  Changes in the use of the space such as from conference room to office, corridor to office, teaching lab to research lab, etc.

4.1.2.3  Changes in the allocation of space such as from the Biochemistry Department (College of Agriculture and Life Sciences) to the Statistics Department (College of Sciences).

4.1.2.4  Changes in the room numbers, door numbers, or unassigned space.

4.1.2.5  Exterior changes to the building.

4.1.2.6  Equipment located exterior to the building and interior equipment requiring utility services.  This includes, but is not limited to, connections to gas, water, electric, steam, etc.

4.1.2.7  New external structures (temporary or permanent); e.g., bus shelters, benches, bike racks, news stands, special fencing, banners, picnic tables, recreation shelters, flagpoles, art displays, research equipment, gardens, etc.

4.1.2.8  Recreational areas; e.g., volleyball, basketball, tennis/pickleball courts.

4.1.2.9  Locating equipment within or exterior to buildings including, but not limited to, the installation of fixed furnishings and equipment (FF&E) requiring any utility connections such as  HVAC systems; AC window units; fume hoods; gas cabinets; lasers; and/or the addition of fixed or portable equipment that utilizes hazardous chemicals or gasses.

4.1.2.10 Modifications affecting university, generally-scheduled “110” Classrooms such as any change to priority scheduling assignments, the number of seats, use of the space, room/door numbers and/or addition/removal of screens, equipment, lecterns or AV infrastructure.

4.1.2.11  Any proposal from a private construction firm.

4.1.3  Initiate a planning study if the project will affect the assignment of space, add more space, impact exterior building appearances, or change programmatic functions – contact the Facilities Division.

5.  MAINTENANCE OR REPAIR REQUESTS

5.1  Individuals requesting maintenance or repair must contact the Facilities Liaison, who will submit the Service Request.