RUL 05.67.406 – Department of Philosophy and Religious Studies Reappointment, Promotion and Tenure Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: 
First Issued: August 1999. Last Revised: December 3, 2010.

Related Policies: 
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU RUL05.67.411 – College of Humanities and Social Sciences Reapointment, Promotion and Tenure Standards and Procedures
NCSU REG05.20.27 – Statements of Mutual Expectations 
NCSU REG05.20.16 – Plans for Professional Development 
NCSU REG05.20.18 – Qualifications for Rank 
NCSU REG05.20.11 – Scholarly External Evaluations for RPT Review 
NCSU REG05.20.02 – Annual Faculty Activity Reports 
NCSU REG05.57.01 – Phased Retirement Program for Tenured Faculty

Additional References:
Office of the Provost RPT Website 

Contact Info: Head, Philosophy and Religious Studies (919-515-6103)


1. INTRODUCTION

These standards and procedures aim to implement the NC State policies and procedures on Reappointment, Promotion, and Tenure. They are subject to the policies and procedures of NC State and its College of Humanities and Social Sciences, and they cannot be construed to license or require a violation of them. The source of authority is the NC State University Academic Tenure Policy (NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure). Final tenure approval rests with the Board of Trustees (BOT).

2. AREAS OF FACULTY RESPONSIBILITY

Faculty in the Department of Philosophy and Religion are expected to devote their time to a combination of teaching, academic research, and service (whether to the department, college, university, discipline, profession, or community). Extension/engagement activities may be included in any of these three categories as appropriate. The standard division of time devoted to these categories is 40% teaching, 40% research, and 20% service.

In the standard case a 40% teaching load will involve the teaching of sections with combined total enrollments between 120 and 160 per annum, the number of sections and the particular courses taught to be determined by the department head. The enrollments of a faculty member on a 40% teaching load may fall outside the above limits during any given year providing his/her average annual enrollments over a consecutive period of two or three years ending in that year fall within those limits. Reductions in teaching loads may be granted. The head will grant such reductions on a case-by-case basis, consistent with departmental, college, and university guidelines to ensure equity in the distribution of workload.

A functioning research program is an integral part of an academic career, and faculty in the department are assumed to be actively engaged in research. A faculty member devoting 40% of his/her workload to research should demonstrate a commitment to serious ongoing scholarly work, including but not limited to the publication of scholarly articles or books.

Service to the discipline, profession, department, college, and university typically takes the form of refereeing scholarly manuscripts, service to professional societies, committee assignments, student advising, and departmental administrative positions (associate head, advising coordinator, program director, etc.). All faculty are expected to serve in some capacity. A 20% service load will involve committee, administrative, and advising assignments of average weight for regular faculty members, but more experienced faculty members are expected to contribute more.

Extension/engagement activities take faculty expertise out of the university and into the broader community. As indicated above, such activities may count toward any of the three categories of teaching, research, and service as appropriate.

3. GENERAL STANDARDS

The Department of Philosophy and Religious Studies explicates its general standards for faculty performance in Sections 4-7 below, where the standards for reappointment, promotion, and tenure are specified for various ranks.

4. STANDARDS FOR REAPPOINTMENT AS ASSSISTANT PROFESSOR

In considering an Assistant Professor for reappointment, the Departmental Voting Faculty examines the candidate’s record in teaching, research, and service. Of paramount importance is that the Assistant Professor have demonstrated that he/she is an effective teacher, with one of the standards for effectiveness being the ability to communicate research and scholarship in the classroom. A demonstration of effective teaching may come from (but is not limited to) student evaluations, observation by colleagues, participation in teaching workshops, course syllabi and innovations, self-assessments, and other data that might be included in a teaching portfolio. In the area of research, the Departmental Voting Faculty will assess whether the assistant professor is proving to be an active scholar and is making progress on producing the significant scholarly contribution that will be required for tenure and promotion to Associate Professor. Evidence in this area will normally consist of (but is not limited to) one or more of the following: presentation of research to meetings of professional organizations or other professional audiences; recognition in the profession through prizes, fellowships or grants; submission of scholarly work to publishers or professional journals; identifiable development in drafts of work in progress; scholarly publications (which could be forthcoming). Service can take a variety of forms of active participation in collegial, professional, and community affairs. These include (but are not limited to) service on faculty committees (whether within the department or beyond it), participation in academic governance at any level, involvement in professional organizations, lectures to secondary schools and community colleges, civic groups, and extension programs.

5. STANDARDS FOR ASSOCIATE PROFESSOR WITH TENURE

NC State policies specify the following qualifications (NCSU REG05.20.18 – Qualifications for Rank) for the academic rank of Associate Professor:

5.1. Recognized ability and potential for distinction in teaching, independent research, extension or scholarly or germane creative activity.

5.2. Ability to direct teaching, research, graduate study, or extension activities.

5.3. Ability and willingness to participate in university affairs.

5.4. A doctor’s degree, an equivalent degree, or equivalent professional experience.

The Department accepts these standards, and the Departmental Voting faculty will weigh them in consideration of candidates for promotion to the rank of Associate Professor. More specifically, the Departmental Voting Faculty will employ the following standards.

5.4.1. Research (Scholarship). If a candidate’s record of scholarship consists of published articles, then the candidate’s curriculum vitae will normally include five or six substantive sole-author articles that have been published or unconditionally accepted for publication in respected refereed journals. Previous work at other educational institutions counts toward tenure and promotion to Associate Professor providing it goes beyond the candidate’s doctoral dissertation.

Substantive sole-author papers of comparable quality invited for invited anthologies that are in press, with copy-editing complete, may be substituted for refereed journal articles. Invited papers will be judged on their merits to determine their equivalence to refereed journal articles. Other scholarly work may also be substituted for sole-author articles and will also be evaluated on its merits. Ordinarily, a sole-author scholarly book of sufficient quality, and in press, with copy editing complete, or already published by a respected press, will be sufficient scholarship for tenure and/or promotion to Associate Professor.

Co-authored journal articles, invited papers and books, and edited or co-edited works will be taken into account on the basis of an evaluation of the extent and merit of the candidate’s contribution/s to such works. A reduced output of publications is acceptable if there is compelling evidence that the candidate’s scholarly work is of an extraordinarily high quality or has had an exceptional impact.

As stated above, previous work at other educational institutions counts toward tenure and promotion to Associate Professor providing it goes beyond the candidate’s doctoral dissertation. Nonetheless, some additional evidence of scholarly activity performed at NC State will always be required for tenure and promotion independent of the previous work. Such evidence will normally consist of (but is not limited to) one or more of the following: presentation of research to meetings of professional organizations or other professional audiences; recognition in the profession through prizes, fellowships or grants; submission of scholarly work to publishers or professional journals; identifiable development in drafts of work in progress; scholarly publications (which could be forthcoming).

5.4.2. Teaching. All candidates for tenure and/or promotion to Associate Professor must present a commendable teaching record. It must be clear that a candidate for tenure and/or promotion takes teaching responsibilities seriously, is genuinely concerned about and respects students, and treats them fairly. Evidence of commendable teaching may come from (but is not limited to) student evaluations, observation by colleagues, participation in teaching workshops, course syllabi and innovations, self-assessments, and other data that might be included in a teaching portfolio.

5.4.3. Service. All candidates for tenure and/or promotion to Associate Professor must be contributing members of the Department and of the university community, willing to do their share. Such contributions may come in the form of (but are not limited to) service on academic and professional committees (both within the department and beyond it), participation in university governance at any level, and presentations to secondary schools and community colleges, civic groups, and extension programs.

6. STANDARDS FOR PROFESSOR

NC State policies specify the following qualifications (NCSU REG05.20.18 – Qualifications for Rank) for the academic rank of Professor:

6.1. Distinguished achievement in teaching, independent research, extension, and/or another scholarly or germane creative activity.

6.2. Ability to direct teaching, research, graduate study, or extension activities.

6.3. Established reputation in the individual’s profession or field of scholarly or germane creative activity.

6.4. Ability and willingness to participate in university affairs.

6.5. A doctor’s degree, an equivalent degree, or equivalent professional experience.

The Department accepts these standards and the Departmental Voting Faculty will weigh them in consideration of candidates for promotion to the rank of Professor. More specifically, the Departmental Voting Faculty will employ the following standards.

6.5.1. Research (Scholarship). Under normal circumstances, the scholarly work to be considered in evaluating a candidate for promotion to Professor must have been accepted for publication since the date of the candidate’s last promotion.

If the candidate’s scholarly work under consideration consists of published articles, then these works will normally include five or six substantive sole-author articles that have been published or unconditionally accepted for publication in respected refereed journals during the previous eight years.

Substantive sole-author papers of comparable quality invited for invited anthologies that are in press, with copy-editing complete, may be substituted for refereed journal articles. Invited papers will be judged on their merits to determine their equivalence to refereed journal articles. Other scholarly work may also be substituted for sole-author articles and will also be evaluated on its merits.

Ordinarily, a sole-author scholarly book of sufficient quality, and in press, with copy editing complete, or already published by a respected press, will be sufficient scholarship for promotion to Professor. Co-authored journal articles, invited papers and books, and edited or co-edited works will be taken into account on the basis of an evaluation of the extent and merit of the candidate’s contribution/s to such works.

A reduced output of publications is acceptable if there is compelling evidence that the scholarly work under consideration is of an extraordinarily high quality or has had an exceptional impact. Previous work at other educational institutions counts for promotion to Professor. Nonetheless, some additional evidence of scholarly activity performed at NC State will always be required for tenure and promotion independent of the previous work. Such evidence will normally consist of (but is not limited to) one or more of the following: presentation of research to meetings of professional organizations or other professional audiences; recognition in the profession through prizes, fellowships or grants; submission of scholarly work to publishers or professional journals; identifiable development in drafts of work in progress; scholarly publications (which could be forthcoming).

As stated above, under normal circumstances the scholarly works to be considered in evaluating a candidate for promotion to Professor must have been accepted for publication since the date of the candidate’s last promotion. The Department Voting Faculty may, however, regard a case as nonstandard if, for instance, the candidate had more than enough high-quality publications to qualify for that promotion (or appointment).

6.5.2. Teaching. All candidates for promotion to Professor must present a commendable teaching record. It must be clear that a candidate for promotion takes teaching responsibilities seriously, is genuinely concerned about and respects students, and treats them fairly. Evidence of commendable teaching may come from (but is not limited to) student evaluations, collegial observation, participation in teaching workshops, course syllabi and innovations, self-assessments, and other data that might be included in a teaching portfolio.

6.5.3. Service. All candidates for promotion to Professor must be contributing members of the Department and of the university community, willing to do their share. Such contributions may come in the form of (but are not limited to) service on academic and professional committees (both within the department and beyond it), participation in university governance at any level, and presentations to secondary schools and community colleges, civic groups, extension programs, etc.

7. PROCEDURES FOR RPT REVIEW

The Department has adopted the following procedures for considering faculty members for reappointment, promotion, and tenure. All discussions, in any form or medium whatsoever, by the Departmental Voting Faculty involving reappointment, promotion, or tenure are strictly confidential. No person other than the Department Head who is not a member of the Departmental Voting Faculty (or a member of the faculty in phased retirement who consults in such a case with the permission of the candidate) is to receive any information of any sort about the deliberations, except as required by their administrative positions, and any and all communications between the Department and the candidate are to be handled solely by the Department Head.

7.1. Procedures for Reappointment of Assistant Professors

7.1.1. Early in the Fall semester, the Head will schedule dates for the meetings of the Departmental Voting Faculty to consider the mandatory cases of all Assistant Professors subject to reappointment, and will announce these dates to the Departmental Voting Faculty.

7.1.2. In consultation with the Head, the candidate for reappointment will assemble a dossier of material to be considered for reappointment. The Head and candidate share responsibility for completeness and appropriateness of the material in the reappointment dossier.

7.1.3. The reappointment dossier will be ready for review by all members of the Departmental Voting Faculty at least two weeks before their meeting to consider reappointment.

7.1.4. The meeting to consider reappointments will be held before September 24.

7.1.5. All members of the Departmental Voting Faculty who are not on leave are required to attend meetings to consider cases of reappointment.

7.1.6. All members of the Departmental Voting Faculty, including those on leave, are expected to vote on all cases, if necessary by proxy. The Department Head is required to explain all missing votes.

7.1.7. The Departmental Voting Faculty will select one member to prepare a report to the Head summarizing the discussion, reporting the vote on the candidate’s reappointment, and making a recommendation to the Head on the basis of the vote. In the event of a non-unanimous vote, a second member of the Departmental Voting Faculty will be selected to prepare minority report to the Head that sets out the grounds for disagreement with the majority opinion, whether this disagreement takes the form of votes or abstentions.

7.1.8. The Head will provide to the Dean the written assessment and vote of the Departmental Voting Faculty, a written recommendation by the Head, and any written response provided by the candidate in accordance with NC State policies.

7.2. Procedures for Tenure and Promotion to Associate Professor

7.2.1. By March 1 of the first year of the second term appointment as Assistant Professor, the Head will inform the Assistant Professor in writing that he/she will be reviewed for tenure and promotion to Associate Professor in the next year.

7.2.2. An Associate Professor appointed to an initial (untenured) probationary term will be notified in writing by March 1 of the antepenultimate year of said term that he/she will be reviewed for tenure in the next year.

7.2.3. An untenured Assistant or Associate Professor who desires to be considered for tenure and/or promotion before the penultimate year of a probationary term must submit a request to be considered for an early tenure decision to the Head by January 15 of the calendar year in which s/he seeks consideration.

7.2.4. The judgment of at least five external evaluators will be solicited to evaluate the case of any candidate for tenure and/or promotion to Associate Professor. The candidate for tenure and/or promotion will submit up to four names of external evaluators to the Head, all of whom will be solicited as evaluators. The Head, in consultation with the candidate and members of the Departmental Voting Faculty knowledgeable in the candidate’s area of academic specialization, will add at least two additional persons as evaluators. Although they will be consulted, candidates do not have the authority to veto potential evaluators. All evaluators will satisfy NC State regulations for selecting external evaluators (NCSU REG05.20.11 – Scholarly External Evaluations for RPT Review).

7.2.5. External evaluators must have the expertise necessary to evaluate the candidate’s scholarship, plus appropriate standing (i.e., the rank of Associate Professor or higher) to the extent that this is reasonable. The evaluators will not normally include members of the candidate’s dissertation committee or anyone who has collaborated with the candidate on a scholarly work during the applicable period. If possible there should be some geographical spread among the candidate’s evaluators.

7.2.6. When a suitable list of external evaluators has been developed, the Head will send letters to them requesting written evaluations of the candidate’s scholarship. A scholar who agrees to submit an external evaluation will receive copies of all, or a representative sample of, the candidate’s publications that are relevant to the candidate’s tenure and promotion, unless he/she informs the Head that s/he already has the required material. The Head will also send all external evaluators copies of all work in progress that the candidate wishes to have sent for evaluation.

7.2.7. The letters requesting evaluations will be sent by April 1 of the calendar year in which the consideration occurs and will inform external evaluators that the Head must receive their evaluations by August 24.

7.2.8. Early in the Fall semester, the Head will schedule dates for the meetings of the Departmental Voting Faculty to consider the cases of all candidates for tenure/promotion, and will announce these dates to the Departmental Voting Faculty.

7.2.9. In consultation with the Head, the candidate will select no more than two members of the Departmental Voting Faculty to serve as an ad hoc Committee to assemble the material for a consideration for tenure and promotion. The responsibility of the Committee is to work with the candidate and the Head in reviewing the tenure/promotion file for completeness and appropriateness and in assembling all necessary documents and information (as specified in Section 8 below).

7.2.10. The tenure/promotion file must be ready for review by all members of the Departmental Voting Faculty at least two weeks before their meeting to consider the candidate’s tenure/promotion case.

7.2.11. The meeting to consider a tenure/promotion will be held before September 24.

7.2.12. All members of the Departmental Voting Faculty who are not on leave are required to attend meetings to consider cases of tenure/promotion.

7.2.13. All members of the Departmental Voting Faculty, including those on leave, are expected to vote on all cases, if necessary by proxy. The Department Head is required to explain all missing votes.

7.2.14. The Departmental Voting Faculty will select one member to prepare a report to the Head summarizing the discussion, reporting the vote on the candidate’s tenure/promotion, and making a recommendation to the Head on the basis of the vote. In the event of a non-unanimous vote, a second member of the Departmental Voting Faculty will be selected to prepare minority report to the Head that sets out the grounds for disagreement with the majority opinion, whether this disagreement takes the form of votes or abstentions.

7.2.15. The Head will provide to the Dean the written assessment and vote of the Departmental Voting Faculty, a written recommendation by the Head, and any written response provided by the candidate in accordance with NC State policies.

7.3. Procedures for Tenure and Promotion to Professor

7.3.1. An Associate Professor who desires to be considered for promotion to Professor must submit a request to be considered for promotion to the Head by January 15 of the calendar year in which he/she seeks consideration.

7.3.2. Before February 15, the Head will schedule a meeting with the Departmental Voting Faculty to review requests for promotion to Professor. A majority vote in favor of proceeding with a promotion case suffices for that case to be considered for promotion to Professor.

7.3.3. The judgment of at least five external evaluators will be solicited to evaluate the case of any candidate for promotion to Professor. The candidate for promotion will submit up to four names of external evaluators to the Head, all of whom will be solicited as evaluators. The Head, in consultation with the candidate and members of the Departmental Voting Faculty knowledgeable in the candidate’s area of academic specialization, will add at least two additional persons as evaluators. Although they will be consulted, candidates do not have the authority to veto potential evaluators. All evaluators will satisfy NC State regulations for selecting external evaluators (NCSU REG05.20.11 – Scholarly External Evaluations for RPT Review).

7.3.4. External evaluators must have the expertise necessary to evaluate the candidate’s scholarship, plus appropriate standing (i.e., the rank of Professor) to the extent that this is reasonable. The evaluators will not include anyone who has collaborated with the candidate on a scholarly work during the applicable period. If possible there should be some geographical spread among the candidate’s evaluators.

7.3.5. When a suitable list of external evaluators has been developed, the Head will send letters to them requesting written evaluations of the candidate’s scholarship. A scholar who agrees to submit an external evaluation will receive copies of all, or a representative sample of, the candidate’s publications that are relevant to the candidate’s tenure and promotion, unless s/he informs the Head that he/she already has the required material. The Head will also send all external evaluators copies of all work in progress that the candidate wishes to have sent for evaluation.

7.3.6. The letters requesting evaluations will be sent by April 1 of the calendar year in which the consideration occurs and will inform external evaluators that the Head must receive their evaluations by August 24.

7.3.7. Early in the Fall semester, the Head will schedule dates for the meetings of the Departmental Voting Faculty to consider the cases of all candidates for promotion, and will announce these dates to the Departmental Voting Faculty.

7.3.8. In consultation with the Head, the candidate will select no more than two members of the Departmental Voting Faculty to serve as an ad hoc Committee to assemble the material for a consideration for tenure and promotion. The responsibility of the Committee is to work with the candidate and the Head in reviewing the promotion file for completeness and appropriateness and in assembling all necessary documents and information (as specified in section 8 below).

7.3.9. The promotion file must be ready for review by all members of the Departmental Voting

Faculty at least two weeks before their meeting to consider the candidate’s tenure/promotion case.

7.3.10. The meeting to consider a promotion will be held before September 24.

7.3.11. All members of the Departmental Voting Faculty who are not on leave are required to attend meetings to consider cases of promotion.

7.3.12 All members of the Departmental Voting Faculty, including those on leave, are expected to vote on all cases, if necessary by proxy. The Department Head is required to explain all missing votes.

7.3.13. The Departmental Voting Faculty will select one member to prepare a report to the Head summarizing the discussion, reporting the vote on the candidate’s promotion, and making a recommendation to the Head on the basis of the vote. In the event of a non-unanimous vote, a second member of the Departmental Voting Faculty will be selected to prepare minority report to the Head that sets out the grounds for disagreement with the majority opinion, whether this disagreement takes the form of votes or abstentions.

7.3.14. The Head will provide to the Dean the written assessment and vote of the Departmental Voting Faculty, a written recommendation by the Head, and any written response provided by the candidate in accordance with NC State policies.

8. THE TENURE/PROMOTION FILE

Within the Department, only the candidate, the Head, the Departmental Voting Faculty and faculty members in the phased retirement program who are being consulted with the permission of the candidate are permitted access to the relevant tenure and/or promotion file. A faculty member may view his/her own tenure and/or promotion) file under the supervision of the Head or Associate Head or a faculty or staff member designated by the Head, or may obtain a photocopy of his/her own tenure and/or promotion file. The copy will be supplied in a timely manner by the Head or Associate Head or a faculty or staff member designated by the Head. A tenure and/or promotion file shall include the following items:

8.1. A full and complete Curriculum Vitae, with all relevant dates, including degrees received; prior work history including academic appointments; publications; invited papers; grants or fellowships awarded; awards, prizes or honors for publication, teaching or service; courses taught; service rendered to NC State; referees;

8.2. Any and all Annual Activity Reports (NCSU REG05.20.02 – Annual Faculty Activity Reports) required by the university;

8.3. Any and all published or forthcoming work that is relevant to the candidate’s tenure/promotion, with the expected publication dates and venues of forthcoming work documented; the candidate may also submit copies of work under review or in progress, with its status clearly indicated;

8.4. Any syllabi in the department’s possession for any and all courses taught at NC State; the candidate may also submit copies of supplementary course materials that s/he has developed;

8.5. Any and all NC State standard teaching evaluations of the candidate; the candidate may also supply copies of evaluations from other institutions and written comments from students at NC State or other institutions;

8.6. Copies of letters of offer from other institutions, if the candidate wishes to have such offers considered;

8.7. Any and all of the candidate’s Professional Development Plans (NCSU REG05.20.16 – Plans for Professional Development), as required by university policy;

8.8. Any and all of the candidate’s Statement of Mutual Expectation (NCSU REG05.20.27 – Statements of Mutual Expectations), as required by university policy;

8.9. Any written communication in departmental files that bears on the assessment of the candidate (including, but not limited to: any reprimands, raise letters, or memos concerning teaching, service, research, departmental reviews or professional development plans, relevant excerpts from reports of department salary, equity or post-tenure review committees);

8.10. All letters received from external evaluators.

8.11. Any other pertinent material that the candidate possesses and wishes to have taken into consideration in assessment of his/her candidacy, providing that the inclusion of this material is consistent with CHASS and University principles.

Except for the addition of newly available evidence by agreement between the candidate and the Head, the contents of the tenure/promotion file may not be altered after the meeting of the Departmental Voting Faculty to consider the candidate’s tenure/promotion case.

9. THE DEPARTMENTAL VOTING FACULTY

The university defines the Departmental Voting Faculty as consisting of “all faculty who hold the rank of tenured professor and all faculty who hold the rank of tenured associate professor” in cases of reappointment of Assistant Professor and granting of tenure and promotion to Associate Professor (NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure). In cases of promotion to Professor, the Departmental Voting Faculty is defined as “faculty who hold the rank of tenured professor in the department.”

Although not a member of the Departmental Voting Faculty, the Head is expected to participate fully in deliberations concerning reappointment, promotion, and tenure cases. Faculty members who have entered the phased retirement program (NCSU REG05.57.01 – Phased Retirement Program for Tenured Faculty) have given up tenure, and are therefore not Departmental Voting Faculty. However, if the candidate agrees, they may participate in deliberations on a tenure/promotion case and have access to the candidate’s tenure/promotion file.