RUL 05.68.15 – Department of Plant Biology Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: November 16, 2009.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statements of Mutual Expectations
NCSU REG05.20.10 – Evaluation of Teaching

Additional References:
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching

Contact Info:  Department Head (919-513-3807)


This rule describes standards and procedures of the Department of Plant Biology for post tenure review of faculty.  It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control. The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and this Rule are followed.


2.1. Selection

Each year the Plant Biology Department Head will establish a Post Tenure Review Committee (PTRC) consisting of 3 tenured full professors representing the diversity of subdisciplines within the department.   All tenured full professors in the department are eligible to serve on the PTRC unless they will be reviewed during the term of the committee.  Members of the PTRC will normally serve staggered 3-year terms. The Chair of the committee will be selected by the Department Head and will normally so serve during his or her third year and then rotate off the Committee.

2.2. Meeting Schedule

The Department Head will provide the names of the faculty undergoing review to the Chair of the PTRC during the fall semester.  The Chair will contact the individuals and request the review materials during the spring semester. The PTRC will evaluate the materials provided, and will meet to discuss each faculty member.  Performance will be evaluated according to the criteria below.

The PTRC chair is responsible for scheduling the PTRC meetings and providing the committee’s written assessment to the Department Head.  The Department Head, PTRC Chair, and PTRC members all must follow the university NCSU REG05.20.04 – Post Tenure Review of Faculty.


The faculty member under review should submit the dossier in accordance with regulations set forth in section 5.2 of university NCSU REG05.20.04 – Post Tenure Review of Faculty.  In addition, the faculty member may provide to the PTRC all the information the individual feels necessary for the committee to make an accurate assessment of their performance.  Minimally this will consist of a current CV and/or the last 5 years of faculty activity reports; peer and student evaluations of teaching; and either a copy of the faculty member’s Statement of Mutual Expectations or a summary statement of philosophy and activities in each of the review areas.




5.1 Standards for Associate Professor

Associate Professors are to be evaluated to determine if they meet the expectations set forth in their Statement of Mutual Expectations.  It is expected that Associate Professors have activity in at least 3 of the 4 following areas in order to be evaluated as “Meet expectations.”  Teaching and Advising, Research and Creative Activity, Professional Service and Outreach, and Citizenship.  The following criteria will be used to determine if the faculty member meets expectations in each of these areas.

5.1.1 Teaching and Advising: Basic responsibilities for all teaching faculty include: attending classes, teaching material appropriate to the course, assessing and returning class assignments and submitting grades in a timely manner. These responsibilities must be met by all faculty with academic appointments. Additional teaching activities to be considered include: peer evaluations, student evaluations, teaching-related publications and grants, training grants, innovative techniques, development of new courses, distance learning, undergraduate advising, graduate and post-doctoral mentoring, individual graduate student committee work, department undergraduate and graduate program committee work.

5.1.2 Research and Creative Activity: Faculty are expected to have an active program of research and/or creative activity which discriminates their role in a Research I university from that of faculty in other universities. Evidence of satisfactory performance will include: publication of research results (including pedagogical research) in peer-reviewed journals, book chapters, or monographs; seeking funding for research, teaching and/or training from external and internal sources; mentoring undergraduate, graduate and post-doctoral students’ research; and attending and presenting papers at professional meetings.

5.1.3 Professional Service and Outreach: Faculty are expected to have professional service contributions. Evidence of satisfactory performance will include: holding editorships; serving on grant panels and review boards; service to professional societies; reviewing for federal agencies, journal publications and books; organizing meetings and symposia; presenting seminars to the public (including schools); providing advice to the public and private sector; and formal extension activities (for those with such an appointment).

5.1.4 Citizenship (within-University Service):  All faculty are expected to contribute to the efficient, innovative and visionary running of the university, college and/or department. Evidence of satisfactory performance in citizenship will include: chairing and membership of university, college and departmental committees; administrative work on behalf of the university, college or department; and special efforts to gain recognition for the university, college or department.

5.2 Standards for Professor

Professors are to be evaluated to determine if they meet the expectations set forth in their Statement of Mutual Expectations. It is expected that Professors have activity in at least 3 of the 4 following areas in order to be evaluated as “Meet expectations.”   Teaching and Advising, Research and Creative Activity, Professional Service and Outreach, and Citizenship.  The criteria for meeting expectations in each of the areas are the same as for Associate Professors.