RUL 11.56.02 - Recognized Fraternities and Sororities within the Department of Fraternity and Sorority Life: Rule for Gaining and Maintaining Recognition

Authority: Issued by the Vice Chancellor and Dean for Academic and Student Affairs (DASA). Changes or exceptions to administrative rules issued by the Vice Chancellor and Deanfor Academic and Student Affairs (DASA) may only be made by the Vice Chancellor and Deanfor Academic and Student Affairs (DASA).

History: First Issued: January 2004. Last Revised: October 13, 2015. 

Related Policies: 
NCSU REG11.55.07 - Registered Student Organizations: Regulation for Undergraduate Student Leadership, Membership, and Registration 
NCSU RUL11.56.04 - Procedures for Recruitment and New Member Activities 
NCSU RUL11.56.03 - Fraternities and Sororities: Procedures for Intake of Members

Additional References: 
Forms for Chapter Officer Rosters, Chapter Advisor Rosters, and Membership Roster Addition/Change of Status
Verification of Aspirants form
Standards Program for Fraternities and Sororities
Student Involvement website

Contact Info: Department of Fraternity and Sorority Life (919-513-2910) phone or (919-513-1325) fax 


1. INTRODUCTION

This rule establishes the requirements and procedures for fraternities and sororities to become officially recognized by North Carolina State University (NC State).

2. ORGANIZATIONS THAT ARE REQUIRED TO BE RECOGNIZED

2.1  Chapters of national fraternities and sororities affiliated with National Umbrella Organizations including, but not limited to, the NIC, NPC, NPHC, NALFO, NAPA, or NMGC, are permitted at NC State only if recognized by the Department of Fraternity and Sorority Life.

2.2  Special interest fraternities or sororities not affiliated with a national umbrella organization  must seek recognition in order to access the privileges, resources, programs and advisement offered by the Department of Fraternity and Sorority Life.

3. REQUIREMENTS AND PROCEDURES FOR RECOGNITION

In order to maintain good standing and official recognition as a fraternity or sorority at NC State, a fraternity or sorority must:

3.1  Register annually with Student Involvement as a student organization and comply with the requirements of  REG 11.55.07.and.

3.2  Maintain at least six (6) members who are enrolled as undergraduate students at NC State.   The Department of Fraternity and Sorority Life, at the discretion of the Director, may grant an exception to this requirement for the following circumstances:

(a)        the group has the full support of a governing council partnered with a national organization; 

(b)        in order for a fraternity or sorority to re-build their membership; or

(c)        the founding purpose of the group is specific to an underrepresented population on campus.

An exception will not be granted for fraternities or sororities whose chapter GPA falls below a 2.5, or whose members are on Academic Warning/Suspension.

3.3 Maintain good standing with its national/international organization. Fraternities and sororities are not in good standing if their charter has been suspended or terminated. 

3.4 Maintain recognition and good standing by one of the following Governing Councils: (a) NPC groups must be recognized by the Panhellenic Association, (b) NIC and like groups must be recognized by the Interfraternity Council unless the group holds dual membership with NPHC or prefers to be a part of the Multicultural Greek Council, (c) NPHC groups must be recognized by the NPHC of NC State, (d) NAPA, NALFO, and NMGC groups must be recognized by the Multicultural Greek Council; membership is open to other fraternities and sororities regardless of national affiliation, provided the local organization meets the Council requirements for membership.

3.5 Comply with all Department of Fraternity and Sorority Life Rules, including RUL 11.56.01—Social Event Rule for NC State University Fraternities and Sororities Hosting Social Events, RUL 11.56.03—Fraternities and Sororities:  Procedures for Intake of Members, and RUL 11.56.04—Fraternities and Sororities:  Procedures for Recruitment and New Member Activities.

3.6 Submit and maintain up-to-date contact information for chapter officers and advisors using the Get Involved portal through Student Involvement. Updates should be submitted no later than 2 weeks after the first day of classes each semester via your organization profile in Get Involved. If elections are held mid-semester, updates should be completed for new officers within one week of elections.

3.7  Submit and maintain an up-to-date membership roster with the Department of Fraternity and Sorority Life.  New members must be added in accordance with either RUL 11.56.03—Fraternities and Sororities:  Procedures for Intake of Members or RUL 11.56.04—Fraternities and Sororities:  Procedures for Recruitment and New Member Activities.  All members to be removed from the roster must be submitted to the Department on the appropriate form no later than November 15th for the Fall semester and April 15th for Spring semester. Members may only be added or removed using the Department Membership Roster Addition form, the Verification of New Members form, or the Membership Change of Status form.

3.8 Participate in the NC State Standards Program for Fraternities and Sororities, and maintain at least 55% compliance in the Program upon annual review.

3.9 Comply with all applicable NC State policies, regulations, and rules.  Violations, or alleged violations, of the Code of Student Conduct may impact standing.

4.         LOSS OF RECOGNITION

Any fraternity or sorority that fails to comply with the provisions of section 3 may lose its recognition by the Department of Fraternity and Sorority Life, and may be subject to suspension and/or disciplinary action. In order to regain recognition, the Department may impose other requirements that must be met by the organization in addition to those sanctions issued by the Office of Student Conduct and the provisions of section 3 above.