Authority: Executive Vice Chancellor and Provost
History: First Issued: January 25, 2010. Last Revised: July 12, 2019.
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statement of Faculty Responsibilities
NCSU REG05.20.10 – Evaluation of Teaching
Contact Info: Department Head (919-513-6230)
This rule describes standards and procedures of the Department of Clinical Sciences for post tenure review of faculty and review of non-tenure track faculty. It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty. To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control. The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty and NCSU RUL 05.68.77 College of Veterinary Medicine Post Tenure Review of Faculty and these Rules are followed.
2. POST TENURE REVIEW COMMITTEE (PTRC)
2.1.1 The PTRC will consist of 4 full professors who will serve a 2-year term, with 2 rotating off every year. Faculty will not be scheduled to serve on the committee during the year of their own review. All tenured full professors in the department are eligible to serve on the PTRC, unless they will be reviewed during the term or if they are appointed to the College RPT committee.
2.1.2 In any given academic year, a member of the PTRC who is serving for his or her last year will chair the committee. The chair should familiarize himself or herself with the applicable policies and regulations and this rule.
2.1.3 Each year, the Department Head will ask for volunteers to serve on the PTRC. If there are none, the Department Head will assign the members of the committee.
2.1.4 If a committee member leaves prior to the end of their term, the Department Head will ask for a volunteer to serve on the committee until the term is complete. If there are no volunteers, the Department Head will appoint a replacement.
2.2 Meeting Schedule
2.2.1 The executive assistant in the department contacts faculty to be reviewed and distributes a copy of NCSU REG05.20.04 – Post Tenure Review of Faculty, RUL05.68.61 – Department of Clinical Sciences Post Tenure Review Standards and Procedures, and timeline to all involved.
2.2.2 Committee chair works with the executive assistant to schedule a PTRC meeting to discuss documentation for each faculty member up for review.
2.2.3 The committee meets and reviews the submitted documentation and assesses whether the faculty member(s) does not meet, meets, or exceeds performance standards. The committee will then provide a written assessment to the Department Head. In order to meet expectations, the faculty member must meet the departmental standards for performance over the 5 year review period. The department head, chair and PTRC members all must follow the university NCSU REG05.20.04 – Post Tenure Review of Faculty as well as this Rule RUL05.68.61 – Department of Clinical Sciences Post Tenure Review Standards and Procedures.
3. DOCUMENTATION PROVIDED TO THE PTRC
The documentation provided to the PTRC is set forth in section 5.2 of university NCSU REG05.20.04 – Post Tenure Review of Faculty. The committee will also be given copies of the Department Head’s annual reviews occurring within the 5 year review period. In addition, the faculty member is to provide a summary of significance of activities in didactic teaching, clinical teaching and service, research, and organizational service [up to 1 page per category, but no more than 4 pages total]; outline of goals and plans for next 3-5 years and a Plan for Professional Development. The committee may request additional clarification from the faculty member, if necessary.
4. PERFORMANCE STANDARDS
4.1.1 Standards for Associate Professor
The performance standards are based on the distribution of effort detailed in the annual Statement of Faculty Responsibility (SFR) documents covering the 5 year review period for the individual. The performance standards mirror those detailed in the Departmental Rule 05.67.851.
4.1.2 Standards for Professor
The performance standards are based on the distribution of effort detailed in the annual SFR documents covering the 5 year review period for the individual. The performance standards mirror those detailed in the Departmental Rule 05.67.851.
4.1.2 Standards for Non-Tenure Track Faculty
Non-tenure track faculty will be reviewed every five years at the departmental level using the same procedures as tenure track faculty. The performance standards are based on the distribution of effort detailed in the annual SFR documents covering the 5 year review period for the individual. The performance standards mirror those detailed in the Departmental Rule 05.67.851.
4.2 Standard for exceeding expectations
In order to exceed expectations, the faculty member must significantly and consistently exceed the standards set forth in Department Rule 05.67.851. Faculty performance that exceeds expectations must demonstrate sustained and clearly recognizable excellence across the entire five years of the review period in at least one area of teaching, scholarship, and service that corresponds to a significant area of effort distribution as defined in the SFR. This accomplishment must be consistent with the increased expectations associated with the ranks of Associate and Full Professor, respectively.