RUL 05.68.61 – Department of Clinical Sciences Post Tenure Review Standards and Procedures

Authority: Executive Vice Chancellor and Provost

History: First Issued: January 25, 2010. Last Revised: July 22, 2016.

Related Policies:
UNC Policy 400.3.3 – Performance Review of Tenured Faculty
NCSU POL05.20.01 – Appointment, Reappointment, Promotion and Permanent Tenure
NCSU REG05.20.04 – Post Tenure Review of Faculty
NCSU REG05.20.27 – Statements of Mutual Expectations
NCSU REG05.20.10 – Evaluation of Teaching

Additional References: 
Office of the Provost RPT Website
NC State Guide on Peer Review of Teaching

Contact Info:  Department Head (919-513-6230)


1.  INTRODUCTION

This rule describes standards and procedures of the Department of Clinical Sciences for post tenure review of faculty.  It supplements NC State University’s Academic Tenure Policy and Regulation on Post Tenure Review of Faculty.  To the extent of any inconsistency, the Academic Tenure Policy and Post Tenure Review Regulation control. The Department Head is responsible for assuring that the procedures as set forth in NCSU REG05.20.04 – Post Tenure Review of Faculty  and this Rule are followed.

2.  POST TENURE REVIEW COMMITTEE (PTRC)

2.1 Selection

2.1.1 The PTRC will consist of 4 full professors who will serve a 2-year term, with 2 rotating off every year.  Faculty will not be scheduled to serve on the committee during the year of their own review.  All tenured full professors in the department are eligible to serve on the PTRC, unless they will be reviewed during the term or if they are appointed to the College RPT committee.

2.1.2 In any given academic year, the member of the PTRC who is serving for his or her last year will chair the committee.  The chair should familiarize himself or herself with the applicable policies and regulations and this rule.

2.1.3 Each year, the Department Head will ask for volunteers to serve on the PTRC.  If there are none, the Department Head will assign the members of the committee.

2.1.4 If a committee member leaves prior to the end of their term, the Department Head will ask for a volunteer to serve on the committee until the term is complete.  If there are no volunteers, the Department Head will appoint a replacement.

2.2 Meeting Schedule

2.2.1 The executive assistant contacts faculty to be reviewed and distributes a copy of NCSU REG05.20.04 – Post Tenure Review of Faculty and this rule, schedule and timeline to all involved.

2.2.2 Committee chair works with the executive assistant in the department to schedule a committee meeting to discuss documentation for each faculty member up for review.

2.2.3 The committee meets and reviews the submitted documentation and assesses whether faculty member(s) does not meet, meets, or exceeds performance standards.  The committee will then provide a written assessment to the Department Head. In order to meet expectations, the faculty member must meet the standards set forth in the Statement of Mutual Expectations (SME) over the 5 year review period. The department head, chair and PTRC members all must follow the university NCSU REG05.20.04 – Post Tenure Review of Faculty as well as the above Rule.

3.  DOCUMENTATION PROVIDED TO THE PTRC

The documentation provided to the PTRC is set forth in section 5.2 of university NCSU REG05.20.04 – Post Tenure Review of Faculty.  In addition, the faculty member is to provide a summary of significance of activities in didactic teaching, clinical teaching and service, research, and organizational service [limited to 1 page]; outline of goals and plans for next 3-5 years and a Plan for Professional Development.  The committee may request additional clarification from the faculty member, if necessary.

4.  ADDITIONAL PROCEDURES REQUIRED BY DEPARTMENT

All individuals involved in the post-tenure review process are required to receive post tenure review training.  This is inclusive of peer-reviewers, faculty members under review, and the department head.  A signed copy of the “Attestation of Completion” certificate for each person involved in the PTR process should be submitted to the executive assistant.  The certificate will be a part of the PTR packet submitted to the Dean.

5. PERFORMANCE STANDARDS

5.1.1 Standards for Associate Professor

The performance standards are based on the Statement of Mutual Expectation document for the individual, which establishes individual goals and benchmarks.

5.1.2 Standards for Professor

The performance standards are based on the Statement of Mutual Expectation document for the individual, which establishes individual goals and benchmarks.

5.2 Standard for exceeding expectations

In order to exceed expectations, the faculty member must significantly and consistently exceed the standards set forth in the SME. Faculty performance that exceeds expectations must demonstrate sustained and clearly recognizable excellence across the entire five years of the review period in at least one area of teaching, scholarship, and service that corresponds to a significant area of effort distribution as defined in the SME. This accomplishment must be consistent with the increased expectations associated with the ranks of Associate and Full Professor, respectively.